Referral Coordinator

Advancing Sight Network; Birmingham (AL); On-site; USD 30,000 - 36,000; Full time

Job summary

Advancing Sight Network in Birmingham, AL seeks a Donor Service Center Referral Coordinator to manage donor referrals, assess eligibility, and coordinate donation logistics for ocular tissue recovery. You will work with hospitals, funeral homes, and recovery staff to ensure timely communication and compliant documentation.

The role emphasizes accurate data entry, regulatory adherence (FDA, EBAA), and collaboration across shifts to support the organization’s mission of restoring sight.

Qualifications

• Two years of experience and an associate's degree in a related field preferred.
• Excellent documentation, organization, and assessment skills.
• Computer literacy and familiarity with databases and office software.

Responsibilities

• Receive, triage, and document referrals promptly.
• Evaluate donor eligibility per medical criteria and protocols.
• Coordinate logistics with hospitals, funeral homes, and recovery teams.
• Enter referral data and upload recordings into approved systems.
• Participate in QA activities and ongoing education.
• Maintain compliance with FDA, EBAA, and all regulations.
• Support cross-shift and regional communication.

Skills

Documentation

Organization

Data entry

Communication

Interpersonal

Computer literacy

multitask

Education

Associate degree

Tools

Databases

Office software

Data entry systems

Job description

Job Details: Job Location: BIRMINGHAM, AL 35209, Position Type: Full Time, Salary Range: $22.11 - $25.96 Hourly, Position Summary

The Donor Service Center Referral Coordinator is responsible for receiving and managing donor referrals, assessing donor eligibility, and coordinating donation logistics for ocular tissue recovery. This position involves collaboration with referral partners such as hospitals, funeral homes, medical examiners, and internal communication with recovery staff. The Referral Coordinator provides timely communication and accurate documentation to ensure the donation process aligns with regulatory standards and supports the organization’s mission of restoring sight.

Responsibilities

• Receive, triage, and document all incoming referrals in a timely and professional manner.
• Evaluate donor eligibility based on medical criteria, regulatory guidelines, and organizational protocols.
• Determine donor registry status and document findings accurately in approved software systems.
• Coordinate logistics for recovery procedures, including communication with surgical recovery teams, hospitals, funeral homes, and partner agencies.
• Dispatch surgical recovery staff and ensure complete, accurate documentation.
• Enter referral data and upload telephone recordings and other relevant records into approved software systems.
• Participate in quality assurance activities, audits, and continuing education to ensure compliance and professional growth.
• Maintain compliance with FDA, EBAA, and all applicable regulatory and organizational standards.
• Assist with medical chart reviews and follow-up documentation as assigned.
• Support team communication by providing timely updates and collaborating across shifts and regions.

Expectations

• Demonstrate accuracy, timeliness, and attention to detail in all work.
• Manage multiple priorities effectively while meeting established deadlines.
• Maintain professional, empathetic, and effective communication with internal and external stakeholders.
• Maintain confidentiality and handle sensitive information with discretion.
• Exhibit initiative in identifying needs, solving problems, and improving processes.
• Support a culture of collaboration, respect, and accountability.
• Demonstrate reliability and follow-through on assigned responsibilities.
• Adapt to changing priorities and demonstrate flexibility in a fast-paced environment.
• Seek clarification and feedback to ensure understanding of expectations and outcomes.
• Uphold the organization's mission, values, and commitment to quality service.

Qualifications

• Two years of experience and an associate's degree in a related field preferred.
• Excellent documentation, organization, and assessment skills.
• Computer literacy and familiarity with databases and office software.
• Strong attention to detail with ability to manage multiple priorities accurately and efficiently.
• Excellent oral and written communication skills.
• Strong interpersonal skills and ability to work effectively with internal and external contacts.
• Position may require evening, weekend, or holiday work based on organizational needs.
• Must maintain confidentiality and protect sensitive information.

Physical Demands

• Prolonged periods of sitting, standing, and working at a computer or desk.
• Frequent use of computers for documentation, data entry, and virtual collaboration.
• Requires ability to use hands and fingers for typing, data entry, and office equipment.
• Occasional lifting of materials or supplies up to 25 lbs.
• Requires clear vision and hearing, with or without corrective devices, to communicate and complete work tasks.
• Ability to concentrate for extended periods and manage multiple tasks or deadlines in an office environment.
• May require occasional travel to other office locations, meetings, or events.
• Must be able to communicate clearly and effectively in person, by phone, and through digital platforms.

We’re currently unable to accept applications from residents of the following states: NJ, CA, NY, CO, WA, OR, NV, NM, RI, and MD. This list is not exhaustive, and eligibility requirements are subject to change.