Approach Coordinator

Precision Ocular Network; Clemmons (NC); On-site; USD 52,000 - 72,000; Full time

Job summary

Precision Ocular Network is seeking an Approach Coordinator for the Donor Service Center to ensure documentation for authorization and risk assessment in ocular tissue donation. You will interact with donor families and hospital partners, ensuring compliance with FDA, EBAA, and internal standards in a fast-paced setting.

The role requires strong communication, meticulous data entry, and the ability to manage multiple tasks while safeguarding confidentiality.

Qualifications

• Two years of experience and an associate's degree in a related field preferred.
• Excellent documentation, organization, and assessment skills.
• Computer literacy and familiarity with databases and office software.
• Strong attention to detail with ability to manage multiple priorities accurately and efficiently.
• Excellent oral and written communication skills.

Responsibilities

• Verify donor registry status prior to family conversation and document findings accurately in approved software systems.
• Obtain and document recorded telephone authorization for ocular tissue donation.
• Conduct donor risk assessment interviews with knowledgeable individuals.
• Enter referral data and upload telephone recordings and other relevant records into approved software systems.
• Support a culture of collaboration, respect, and accountability.

Skills

Documentation skills

Regulatory compliance

Donor communications

Data entry

Interpersonal skills

Multitasking

Education

Associate's degree or equivalent

Tools

Database software

Office suite

Job description

Position SummaryThe Donor Service Center Approach Coordinator is responsible for ensuring the completion of documentation required for authorization and risk assessment associated with ocular tissue donation. This position involves sensitive communication with donor families, collaboration with referral partners such as hospitals, funeral homes, medical examiners, and internal communication with recovery staff. The Approach Coordinator provides compassionate, timely, and accurate service to ensure the donation process aligns with regulatory standards and supports the organization’s mission of restoring sight.ResponsibilitiesVerify donor registry status prior to family conversation and document findings accurately in approved software systems.Obtain and document recorded telephone authorization for ocular tissue donation.Conduct donor risk assessment interviews (DRAI) with an individual or individuals who are knowledgeable of the donor’s relevant medical history and social behavior.Enter referral data and upload telephone recordings and other relevant records into approved software systems.Participate in quality assurance activities, audits, and continuing education to ensure compliance and professional growth.Maintain compliance with FDA, EBAA, and all applicable regulatory and organizational standards.Assist with medical chart reviews and follow-up documentation as assigned.Support team communication by providing timely updates and collaborating across shifts and regions.ExpectationsDemonstrate accuracy, timeliness, and attention to detail in all work.Manage multiple priorities effectively while meeting established deadlines.Maintain professional, empathetic, and effective communication with internal and external stakeholders.Maintain confidentiality and handle sensitive information with discretion.Exhibit initiative in identifying needs, solving problems, and improving processes.Support a culture of collaboration, respect, and accountability.Demonstrate reliability and follow-through on assigned responsibilities.Adapt to changing priorities and demonstrate flexibility in a fast-paced environment.Seek clarification and feedback to ensure understanding of expectations and outcomes.Uphold the organization's mission, values, and commitment to quality service.QualificationsTwo years of experience and an associate's degree in a related field preferred.Excellent documentation, organization, and assessment skills.Computer literacy and familiarity with databases and office software.Strong attention to detail with ability to manage multiple priorities accurately and efficiently.Excellent oral and written communication skills.Strong interpersonal skills and ability to work effectively with internal and external contacts.Position may require evening, weekend, or holiday work based on organizational needs.Must maintain confidentiality and protect sensitive information.Physical DemandsProlonged periods of sitting, standing, and working at a computer or desk.Frequent use of computers for documentation, data entry, and virtual collaboration.Requires ability to use hands and fingers for typing, data entry, and office equipment.Occasional lifting of materials or supplies up to 25 lbs.Requires clear vision and hearing, with or without corrective devices, to communicate and complete work tasks.Ability to concentrate for extended periods and manage multiple tasks or deadlines in an office environment.May require occasional travel to other office locations, meetings, or events.Must be able to communicate clearly and effectively in person, by phone, and through digital platforms.We’re currently unable to accept applications from residents of the following states: NJ, CA, NY, CO, WA, OR, NV, NM, RI, and MD. This list is not exhaustive, and eligibility requirements are subject to change.