Redesign Administrative Support Staff

Robbinsdale Area Schools; Crystal (MN); On-site; USD 29,000 - 37,000; Part time

Job summary

Robbinsdale Area Schools in Crystal, MN, is seeking a casual Administrative Support Staff at the Crystal Learning Center to assist the Redesign Family Services Collaborative Coordinator. This role provides administrative, operational, and program support, coordinating data, outreach, and resources to connect children and families with needed services.

The position offers up to 12 hours weekly, not eligible for benefits, with a pay rate of $21–$27 per hour.

Qualifications

• 60 college credits and three years of experience in education, early childhood, family services, or related field.
• Experience providing administrative or program support in school or nonprofit settings.
• Ability to maintain confidentiality and professional communication.

Responsibilities

• Provide administrative and logistical support to the Coordinator, including correspondence, calendars, and meeting materials.
• Coordinate weekly birth data lookup and securely share data with districts.
• Maintain organized program records and documentation for timely service delivery.
• Schedule meetings, prepare agendas, and communicate follow-up items to partners.
• Support meetings, events, fundraising, and partner initiatives.
• Protect confidential information and maintain professional boundaries.

Skills

Organization

Attention to detail

Time management

Communication skills

Education

60 college credits

Tools

MS Office

Data entry

Records management

Job description

• Position Type: Community Education/ Casual
• Date Posted: 10/18/2026
• Date Available: as soon as possible

POSITION AVAILABLE

Community Education Redesign Administrative Support Staff
Crystal Learning Center
Casual position, $21 - $27 hourly (not benefits eligible), up to 12 hours weekly, 52 weeks

SUMMARY

The Redesign Admin Support Staff provides administrative, operational, and program support to the Robbinsdale Redesign Family Services Collaborative Coordinator. This position helps coordinate priority initiatives, maintain accurate program data and records, support outreach and resource distribution, and facilitate timely communication among participating school districts, community partners, home visitors, and families. The Admin Support Staff contributes to the Collaborative's work of connecting children and families with needed services and resources under the direction of the Coordinator.

ESSENTIAL FUNCTIONS

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and duties performed. Performs duties within scope of authority and training, and in compliance with Robbinsdale Area Schools policies; duties will vary according to job assignment. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions, but are an essential function. Essential duties and responsibilitiesmayinclude, but are not limited to, the following:

Program and Administrative Support

• Provide administrative and logistical support to the Family Services Collaborative Coordinator, including correspondence, calendars, meeting preparation, materials, and follow-up tasks.
• Coordinate the weekly birth data lookup process, including organizing information and securely distributing appropriate data to participating school districts.
• Maintain organized electronic and paper program records, contact lists, tracking forms, and documentation to support accurate and timely service delivery.
• Assist with scheduling meetings, preparing agendas and materials, recording action items, and communicating follow-up information to Collaborative partners.
• Provide logistical and administrative assistance for Collaborative meetings, community events, fundraising activities, and partner initiatives.
• Maintain professional boundaries, safeguard confidential information, and perform other related duties as assigned.

Family Resources and Partner Communication

• Support communication and coordination with school district staff, home visitors, community-based organizations, and other priority partners.
• Assist home visitors and partners in identifying and sharing basic-needs resources and community service information for children and families; refer complex situations to the Coordinator or appropriate professional.
• Assist with planning and coordinating diaper drives and other resource distribution activities, including inventory, distribution tracking, and partner follow-up.
• Help prepare and distribute family- and partner-facing program information using clear, welcoming, and culturally responsive communication.

Data Management, Evaluation, and Reporting

• Enter, update, organize, and verify HUG program information in relevant databases and tracking systems while maintaining confidentiality.
• Collect, organize, and track HUG evaluation and satisfaction surveys and assist with compiling results for program improvement.
• Prepare routine monthly and annual counts, summaries, and supporting documentation related to resource distribution and priority programs.
• Assist the Coordinator with annual HUG reporting, grant documentation, Minnesota Student Survey comparisons, and other requested data summaries.

KNOWLEDGE AND SKILLS

• Strong organization, attention to detail, time management, and written and verbal communication skills.
• Working knowledge of common office software, data entry, recordkeeping, and basic reporting practices.
• Understanding of confidentiality, responsible data handling, and professional communication when working with family and student information.
• Awareness of community resources, family engagement practices, and culturally responsive service.

ABILITY TO

• Manage multiple requests and deadlines, follow established processes, and identify issues that need Coordinator review.
• Build positive working relationships with families, school district personnel, and community organizations.
• Work independently on assigned tasks while collaborating with the Coordinator and partners.
• Communicate respectfully with individuals from diverse backgrounds and protect sensitive information.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment which requires occasionally lifting such articles as file boxes or heavier materials with help from others and/or lifting and carrying light objects frequently. A job in this category may require walking or standing to a significant degree or may involve sitting most of the time with long periods of computer work and heavy phone usage.

MINIMUM QUALIFICATIONS

60 college credits and three years of experience working in education, early childhood, family services, community programs, or a related field; or an equivalent combination of education, training, and experience as determined by Human Resources.

PREFERRED QUALIFICATIONS

• Experience providing administrative or program support in a school district, nonprofit, family services organization, or multi-agency collaborative.
• Experience using databases, spreadsheets, and digital recordkeeping systems to manage program information and prepare reports.
• Experience communicating with community

LICENSE AND CERTIFICATION REQUIREMENTS

A valid Minnesota State Driver's License may be required.

Equal Opportunity Employer

Equity is one of District 281 core values and is essential to our goal of putting children first to ensure college and career readiness. A diverse workforce fuels innovation and allows us to better understand, communicate with, and educate our students. District 281 will not deny anyone the opportunity for training or employment because of sex, race, religion, color, creed, national origin, marital status, age, sexual preference, disability, or status with regard to public assistance.