Recruitment Specialist
Clackamas County
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Benefits offered by this job
Job summary
Clackamas County is seeking a Recruitment Specialist to provide administrative, technical, and operational support to the Recruitment Team. You will manage job postings, screening, candidate communication, interview coordination, and recruitment tracking to ensure a high-quality candidate experience.
The role emphasizes collaborating with HRIS, maintaining records, and representing the county at outreach events and career fairs. A strong HR background and effective communication are essential.
Qualifications
- At least 3 years of related HR experience.
- At least 1 year of specialized HR support experience.
- Experience with HRIS or database systems.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and SharePoint).
- Ability to handle confidential information with discretion.
- Experience training stakeholders and creating training materials.
Responsibilities
- Support full-cycle recruitment activities and posting processes.
- Coordinate interviews, assist with screening, and track recruitment records.
- Prepare offer letters and conduct pre-employment checks.
- Provide applicant status updates and respond to questions from departments.
- Assist with outreach and job fairs to promote County opportunities.
- Maintain HR records in PS and ensure data accuracy.
- Support training sessions and user onboarding for HR systems.
Skills
Tools
Job description
Clackamas County employees work to serve the public and enrich our community. Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.
Clackamas County employees work to serve the public and enrich our community. Clackamas County is committed to building a community where people thrive, have a sense of safety, connection, and belonging, so that everyone is honored and celebrated for the richness in diversity they bring. We encourage applicants of diverse backgrounds and lived experience to apply.
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 420,000 residents.
This Job Posting closes at 11:59 p.m. (Pacific Time) on October 28, 2026.
Please Note: The application deadline may be extended to expand the pool of qualified candidates. Any recruitment timeline changes will be communicated to all who have initiated an application process or have submitted an application.
Annual Pay Range: $73,432.56 – $99,134.64
Salary offers will be made within the posted pay range and will be based on candidate's experience (paid or unpaid) that is directly relevant to the position.
Clackamas County's Department of Human Resources (HR) is seeking a collaborative, organized, and proactive Recruitment Specialist. The Recruitment Specialist provides administrative, technical, and operational support to the Recruitment Team and plays a key role in the successful execution of recruitment and selection activities. This position assists with multiple stages of the recruitment and selection process, including job posting creation and maintenance, applicant screening, candidate communication, interview coordination, and recruitment process tracking.
The Recruitment Specialist serves as a primary point of contact for applicants, candidates, employees, and other stakeholders; by providing responsive customer service and guidance throughout the recruitment process. The position is responsible for maintaining accurate recruitment records, ensuring compliance with applicable policies and procedures, assisting with records request, and supporting recruiters in delivering an efficient, high-quality candidate experience. The Recruitment Specialist will also support outreach efforts by representing Clackamas County at local career and job fairs, engaging with prospective applicants, and promoting County employment opportunities.
The Recruitment Specialist works independently to solve problems and use resources available to navigate situations as they arise. The Recruitment Specialist performs a broad range of professional, administrative, and customer-focused duties in support of the Recruitment & Selection division. The responsibilities of this role include applying established HR principles, guidelines, policies, and procedures to carry out administrative and operational functions.
The ideal candidate demonstrates initiative, exercises sound judgment, works independently, and collaborates effectively with colleagues and stakeholders to deliver a positive candidate experience and support successful hiring outcomes.
- A minimum of three (3) years of related experience that would provide the required knowledge and skills to perform the responsibilities of this position.
- A minimum of one (1) year of specialized human resources experience providing technical, professional, and administrative support.
- Experience working with a Human Resource Information System (HRIS) or other database system.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and SharePoint).
- Prior experience handling confidential business matters and information with discretion.
- Experience providing training and guidance to stakeholders on processes and procedures, preparing training materials, and supporting users with technical support.
- Strong interpersonal and communication skills, as well as demonstrated ability to write clearly, concisely, and professionally in a human resources or business setting.
- Experience working in a support role within a Human Resources department in the public sector.
- Experience working in a union environment.
- Experience working with PeopleSoft Human Capital Management (HCM)
- For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.
Support Recruitment Analyst with full cycle recruitment needs; manage the job opening request process; assist with drafting job postings; assist with screening questions; support job advertising and outreach efforts; create job closing reports; assist with application screening and review; assist with the coordination and facilitation of interviews; prepare conditional offer letters; facilitate pre-employment checks (driving, PCT, drug, background, bilingual); and closeout recruitments following records retention requirements.
Collaborate with HRIS to ensure accurate and up to date PeopleSoft (PS) recruitment templates; provide technical assistance with the application process to applicants; support Recruitment Manager with records requests; prepare recruitment reports utilizing PS data; assist with PS system updates and cleanup; facilitate process to add minimum qualifications to Position Classification Questionnaires’ by assigning to appropriate Recruitment Analyst; and ensure compliance and data accuracy.
Provide customer service to internal and external stakeholders; respond to applicant and candidate questions; assist with technical issues and questions from departments and applicants; create and send applicant application status emails; assist departments with job opening process and issues; take meeting minutes and assist with scheduling needs; assist and collaborate with other HR programs.
Register for and attend recruitment and outreach events; research local events and respond to inquiries; maintain inventory of giveaway items; complete any post event follow up action items; support Clackamas County annual career fair; track and update Recruitment & Selection budget; maintain team vacation calendar; support contract renewals and invoice processing.
Assist with project management for Recruitment & Selection updates and initiatives; complete research and gather data; coordinate timelines and communication plan; schedule work sessions and track project progress and completion.
Maintain and update recall and transfer lists; notify Recruiters of changes; verify with ELR to ensure accuracy with layoff list; collaborate with Leave Administration to update medical layoff list; assist employees with questions about a transfer list; and accurately identify on JO's if an eligible list exists.
Assist with Recruitment & Selection training sessions by collaborating with EED and coordinating training logistics; train department users on job opening process and requirements; provide training for interview scheduling software to departments; identify training gaps and opportunities for improvement; and utilize available resources to assist with recruitment process questions.
Maintain and update intranet/ SharePoint/ resources; update links and pages; publish new internal resources; identify broken links and make necessary changes; ensure compliance with web accessibility requirements.
View the full classification specification.
Working knowledge of: Fundamental principles and practices of human resources administration pertaining to assigned specialized HR functional area; applicable Federal, State and local human resources laws, rules, regulations, codes and ordinances; human resource information systems; methods and techniques of research and analysis; basic math.
Some knowledge of: Principles and practices of public administration; methods and techniques of statistical research and analysis; County government organization and operations.
Skill to: Collect, compile and analyze information and data; enter variety of information into data bases; prepare clear and concise reports; perform accurate math calculations; conduct effective personal and panel interviews; present ideas and recommendations effectively; communicate effectively, both orally and in writing; establish and maintain effective working relationships with County employees, job applicants, union officials and the public; interpret employment information, collective bargaining agreements, and policy language; understand, apply and explain relevant employment and/or human resources laws, regulations, policies, and procedures to County employees and the public; operate computer keyboard; develop spreadsheets and reports.
This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
This position is eligible for hybrid on-site/telework and based on the Department’s business needs. The exact amount of on-site/telework and schedule will be discussed with the hiring manager during time of offer. Telework locations cannot be located outside of Oregon or Washington. Washington residents must perform 50% of their time on-site at Clackamas County.
The selected candidate will be required to work 100% on-site for at least the first six (6) months to support onboarding and training.
Clackamas County proudly offers an attractive compensation and benefits package, including competitive wages, cost-of-living adjustments, merit increases (for eligible employees), and a robust sick and vacation plan for regular status employees.
We encourage and support employee health and wellness by offering health and wellness classes and events, and alternative care benefits, so you can customize your wellness needs to fit your lifestyle.
Employee benefits become effective the first of the month following an employee’s date of hire.
- 16 hours of vacation accrual per month
- Eligible newly hired employees will have the one-time option to frontload their first year of vacation accruals! This means you have access to vacation time at time of hire.
- 8 hours of sick accrual per month
- 10 paid holidays and 1 personal day per year
- Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP):
- Employer-paid 6% PERS retirement contribution (The county currently pays the employee’s share of the retirement contribution.)
- OPSRP members get vested after five years of contributions or when they reach age 65
- A Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage
- A Choice of Dental Plans
- Employee Assistance Program (EAP)
- Longevity pay
- Other retirement Savings Options that allow for additional retirement funds savings, including an option to contribute a portion of employee earnings on a pre or post-tax basis to a 457b Deferred Compensation Plan
- A variety of additional optional benefits (see link below for additional information)
This is a full time non-represented group 2 County position
As an internal service department, the Department of Human Resources (HR) provides consultative services and the infrastructure that sustains County department customers. HR acts as a strategic partner to provide comprehensive, timely and progressive employment practices and services to support the departments' missions, which are carried out by County employees.
The Department of HR consists of eight primary program areas - Office of the Director/Administrative Services, Human Resources Information Systems, Recruitment and Selection, Classification and Compensation, Benefits and Leave Administration, Employee Engagement and Development, Risk and Safety Management, and Employee and Labor Relations.
The Mission of the Department of Human Resources (HR) is to provide employment services, benefits and wellness, risk management and workforce planning to County Departments and Agencies so they can have the resources they need to provide high quality services and achieve their strategic results.
Learn more about Clackamas County Department of Human Resources
Clackamas County only accepts online applications.
Help with the Application
If you have any questions or issues you may contact the Department of Human Resources by calling 503-655-8459 or emails us at jobs@clackamas.us . Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).
Requesting Veterans' Preference
Learn more about Oregon's Veterans' Preference
Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, they will be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.
Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.
Kevin Aguilar, Recruitment Manager
Email: KAguilar@clackamas.us
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