Recruitment & Scheduling Coordinator – Help Build Our Team

National Home HealthCare, Inc.; Oakdale (MN); On-site; USD 44,000 - 66,000; Full time

Benefits offered by this job

401K

Growth opportunities

Training onboarding

Meaningful work

Job summary

National Home HealthCare, Inc. is seeking a Scheduling & Hiring Coordinator to support recruitment, onboarding, and staff scheduling. The role emphasizes organization, clear communication, and reliable staffing processes to keep operations staffed and efficient.

The ideal candidate will coordinate the full hiring cycle, maintain records, create and manage schedules, and collaborate with management to meet staffing needs in a fast-paced healthcare environment.

Qualifications

• Experience in scheduling, recruiting, staffing, HR or admin roles.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Ability to multitask in a fast-paced environment.
• Detail-oriented with high accuracy.
• Proficient with computers, email, scheduling software, and MS Office or Google Workspace.
• Ability to handle confidential information professionally.
• Ability to work independently and as part of a team.
• Previous hiring or scheduling experience is a plus.

Responsibilities

• Coordinate full hiring process: posting openings, reviewing applications, scheduling interviews, and candidate communications.
• Conduct initial screenings and assist with interview/selection.
• Coordinate onboarding including documents and paperwork.
• Maintain accurate employee and applicant records.
• Create and manage employee schedules based on staffing needs.
• Fill open shifts and coordinate schedule changes, call-outs, coverage.
• Communicate schedules, availability, and staffing needs.
• Monitor attendance and scheduling issues and report to management.
• Maintain confidentiality of information.
• Assist management with recruiting, staffing, and admin tasks.
• Provide professional communication to applicants, employees, and management.
• Help ensure staffing levels meet operational needs.

Skills

Scheduling

Recruiting

HR Admin

Communication

Organization

Multitasking

Confidentiality

Tools

Microsoft Office

Google Workspace

Scheduling software

Job description

Position Summary

We are seeking a reliable, organized, and people-focused Scheduling & Hiring Coordinator to support our recruitment, onboarding, and employee scheduling needs. This position will coordinate the hiring process, communicate with applicants and team members, maintain accurate staffing records, and ensure schedules are properly staffed and up to date.

The ideal candidate is highly organized, responsive, comfortable managing multiple priorities, and enjoys working with people in a fast-paced environment.

Key Responsibilities

• Coordinate the full hiring process, including posting job openings, reviewing applications, scheduling interviews, and communicating with candidates.
• Conduct initial candidate screenings and assist with the interview and selection process.
• Coordinate new-hire onboarding, including collecting required documents and completing employment paperwork.
• Maintain accurate employee and applicant records.
• Create, update, and manage employee schedules based on staffing needs and availability.
• Fill open shifts and coordinate schedule changes, call-outs, and coverage.
• Communicate regularly with employees regarding schedules, availability, and staffing needs.
• Monitor attendance and scheduling issues and communicate concerns to management.
• Maintain confidentiality of employee and candidate information.
• Assist management with recruiting, staffing, and administrative tasks as needed.
• Provide professional and timely communication to applicants, employees, and management.
• Help ensure staffing levels meet operational needs.

Qualifications

• Previous experience in scheduling, recruiting, staffing, human resources, or administration preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail and accuracy.
• Comfortable using computers, email, scheduling software, and Microsoft Office or Google Workspace.
• Ability to handle confidential information professionally.
• Strong problem-solving and decision-making skills.
• Ability to work independently while also being an effective team member.
• Previous hiring or employee scheduling experience is a plus.

Schedule

• Full-time position

What We Offer

• Supportive team environment
• Opportunities for growth and advancement
• Training and onboarding support
• Meaningful work with opportunities to make a positive impact
• 401K