Recruitment Engagement Coordinator-OL

Westminster Theological Seminary; Glenside (PA); Remote; USD 25,000 - 39,000; Part time

Job summary

Westminster Theological Seminary seeks an energetic Recruitment Engagement Coordinator to join the Admissions team. This part-time, remote role plans and coordinates virtual, hybrid, and select in-person experiences that highlight Westminster’s online programs and engage prospective students, current students, alumni, and faculty.

You will collaborate with Student Success, Learning Experience, Spiritual Care, and the residential Events team to manage the full event lifecycle from planning to

Qualifications

• Proven self-management skills; highly self-motivated and proactive.
• Strong organizational and project-management skills, with the ability to manage multiple events, timelines, and stakeholders simultaneously.
• Ability to develop relational and engaging experiences for prospective and current students.
• Strong interpersonal skills and ability to build relationships with prospective students, current students, alumni, faculty, and staff.
• Strong oral and written communication skills, with attention to detail.
• Comfortable facilitating and hosting virtual and in-person gatherings.
• Ability to think creatively about recruitment, community engagement, and event programming.
• Ability to collaborate effectively across Admissions, Student Success, Learning Experience, Events, Spiritual Care, and other institutional departments.
• Familiarity with online community platforms; willingness to learn and gain proficiency in Circle and other Westminster systems.
• Familiarity with the history, faculty, and theology of Westminster; strong understanding of WTS mission and institution.

Responsibilities

• Coordinate an annual calendar of virtual, hybrid, and selected in-person recruitment and engagement events.
• Develop recruitment-focused programming (roundtables, panels, workshops) and ensure Admissions follow-up pathways.
• Track participation, engagement, follow-up activity, feedback, and recruitment outcomes for future initiatives.

Skills

Self-management

Project management

Relational experiences

Relationship building

Communication

Facilitation

Creative recruitment

Cross-functional collaboration

Online communities

Westminster familiarity

Education

Bachelor’s degree

Westminster degree preferred

Job description

Job purpose Serves with the department director and cross-functional teams to create relational experiences that connect prospective students, current students, alumni, faculty, and the broader Westminster community. This role plans and coordinates virtual, hybrid, and selected in-person experiences that showcase the value of Westminster’s online programs, create meaningful opportunities for prospective students to engage with the Westminster community, and strengthen connections among online students.

Job Type: Part-time

Description
Job purpose Serves with the department director and cross-functional teams to create relational experiences that connect prospective students, current students, alumni, faculty, and the broader Westminster community. This role plans and coordinates virtual, hybrid, and selected in-person experiences that showcase the value of Westminster’s online programs, create meaningful opportunities for prospective students to engage with the Westminster community, and strengthen connections among online students.
As a member of the Admissions team, this role works closely with Student Success, Learning Experience, Spiritual Care, and the residential Events team to develop programming that supports recruitment and student engagement. The Recruitment Engagement Coordinator manages the event lifecycle from planning and promotion through execution, follow-up, and assessment, while helping ensure Online Learning is meaningfully represented in the broader life of Westminster.

Duties And Responsibilities

• Coordinate an annual calendar of virtual, hybrid, and selected in-person recruitment and engagement events. Collaborate with department leaders, faculty, students, and alumni to plan, promote, execute, and evaluate experiences that showcase Westminster’s programs and community. (30%)
• Develop recruitment-focused programming that creates relational entry points for prospective students, including but not limited to program roundtables, student panels, faculty conversations, workshops, conference follow-up, and application events. Ensure participants are connected to appropriate Admissions follow-up and nurture pathways. (60%)
• Track participation, engagement, follow-up activity, feedback, and recruitment outcomes to evaluate programming and inform future initiatives. (10%)

Requirements
Qualifications

• Proven self-management skills; highly self-motivated and proactive
• Strong organizational and project-management skills, with the ability to manage multiple events, timelines, and stakeholders simultaneously
• Ability to develop relational and engaging experiences for prospective and current students
• Strong interpersonal skills and ability to build relationships with prospective students, current students, alumni, faculty, and staff
• Strong oral and written communication skills, with attention to detail
• Comfortable facilitating and hosting virtual and in-person gatherings
• Ability to think creatively about recruitment, community engagement, and event programming
• Ability to collaborate effectively across Admissions, Student Success, Learning Experience, Events, Spiritual Care, and other institutional departments
• Familiarity with online community platforms; willingness to learn and gain proficiency in Circle and other Westminster systems
• Familiarity with the history, faculty, and theology of Westminster; strong understanding of WTS mission and institution
• Bachelor’s degree required
• Westminster degree preferred but not required

Working conditions

• This is a part-time, non-exempt position, with 20-25 hours per week expected, depending on time of year
• This job can be 100% remote.

Westminster Values The Following Competencies Among All Employees
Demeanor - Organization - Communication - Creativity - Dependability - Initiative - Teamwork - Technical Proficiency

Westminster Theological Seminary hires only personnel who belong to a Protestant evangelical church and subscribe to Biblical orthodoxy (belief) and orthopraxy (practice). Employees shall affirm their agreement with the historic, trinitarian Christian faith as expressed in the Apostles’ Creed. Otherwise, Westminster Theological Seminary is an equal opportunity employer, dedicated to providing equal employment and advancement opportunities to all individuals, except as specifically allowed by federal and state law, and basing employment decisions on merit, qualifications and training. Westminster Theological Seminary does not discriminate in employment opportunities or practices on the basis of race, color, religion (except as religion is a bona fide occupational qualification), sex, national origin, age, disability or any other classification protected by law.

In accordance with the above paragraph, all employees are required to sign Westminster Theological Seminary's Community Life Policy affirming their commitment to Christian belief and practice as described in the policy.

This is intended to be an accurate presentation of this position. There may be duties and accountabilities that will be presented to an incumbent of this position that are not included in this position description. Position descriptions are subject to on-going changes so as to ensure the organization operates effectively.