Recruitment Coordinator, Graduate and Professional Education (Part Time)

Vanguard University of Southern California; Costa Mesa (CA); On-site; USD 29,000 - 33,000; Part time

Job summary

Vanguard University is seeking a Recruitment Coordinator within the Graduate and Professional Education Enrollment team. You will represent the University to prospective students, engage them at in-person and virtual events, and accurately communicate program offerings.

You will develop partnerships with community colleges, local businesses, and other stakeholders to expand recruitment efforts, reporting to the Director of Admissions & Recruitment.

Qualifications

• Bachelor's degree required; higher education experience preferred.
• Strong communication and relationship-building with adult learners.
• Ability to learn admissions processes and recruitment strategies.
• Flexible to work evenings and weekends for events.

Responsibilities

• Engage prospective students through in-person and virtual events.
• Build relationships with prospective students and respond to inquiries.
• Coordinate with admissions and financial aid to guide applicants.
• Maintain accurate records in the CRM and report on outreach activities.

Skills

Interpersonal communication

Time management

Organizational skills

Customer service

Education

Bachelor's degree

Tools

Microsoft Office Suite

CRM software

Job description

Vanguard University

Position Summary

Vanguard University is seeking a dedicated and enthusiastic Recruitment Coordinator to join our Graduate and Professional Education Enrollment team. As the Recruitment Coordinator, you will play a pivotal role in representing the University and its graduate and professional programs to prospective students. Your primary focus will be on engaging prospective students through in-person and virtual events, building meaningful relationships, and accurately communicating program offerings. This role also develops partnerships with community colleges, local businesses, and other key stakeholders to expand recruitment efforts. This position reports directly to the Director of Admissions & Recruitment.

Vanguard University is seeking a dedicated and enthusiastic Recruitment Coordinator to join our Graduate and Professional Education Enrollment team. As the Recruitment Coordinator, you will play a pivotal role in representing the University and its graduate and professional programs to prospective students. Your primary focus will be on engaging prospective students through in-person and virtual events, building meaningful relationships, and accurately communicating program offerings. This role also develops partnerships with community colleges, local businesses, and other key stakeholders to expand recruitment efforts. This position reports directly to the Director of Admissions & Recruitment.

Position Duties

University Engagement & Collaboration

• Reflect and promote the mission, vision, and identity of Vanguard University.
• Participate in the university community by building partnerships with key stakeholders across schools, departments, and support offices.

Prospective Student Engagement & Relationship Building

• Build meaningful relationships with prospective students through phone calls, emails, virtual meetings, and in-person interactions.
• Actively listen to prospective students' concerns, goals, and aspirations.
• Identify prospective students' motivations, challenges, and educational goals.
• Tailor program information and resources to meet individual needs while demonstrating a genuine commitment to student success.

Holistic Enrollment Support

• Collaborate with members of the Graduate Enrollment Team to provide a seamless enrollment experience.
• Partner with admissions counselors, academic advisors, financial aid representatives, and other stakeholders to ensure students are supported from initial inquiry through enrollment.

Program Knowledge

• Develop and maintain comprehensive knowledge of graduate and professional programs, curriculum, and program distinctives.
• Clearly articulate how each program supports the educational and professional goals of adult learners.

Admissions Guidance

• Provide prospective students with accurate information regarding admissions requirements, deadlines, and application processes.
• Ensure a smooth transition of prospective students to Admissions Counselors for continued support throughout the application process.

Prospect & CRM Management

• Maintain accurate and organized records of prospective student interactions within the University’s CRM system.
• Provide regular updates regarding prospective student engagement and recruitment activities.

Recruitment Events & Community Outreach

• Represent Vanguard University at on-campus, virtual, and off-site recruitment events, open houses, information sessions, and workshops.
• Develop and maintain relationships with community college transfer centers, local businesses, and other strategic partners to increase recruitment opportunities and prospective student engagement.

Professional Development & Continuous Improvement

• Stay current on industry trends, enrollment strategies, and best practices related to adult student recruitment.
• Pursue professional development opportunities to strengthen recruitment, communication, and relationship-building skills.
• Perform other duties as assigned.

Required

Skills & Qualifications

• Bachelor's degree.
• Familiarity with admissions, enrollment, or student recruitment, preferably in a higher education setting.
• Ability to learn marketing and sales principles relevant to student recruitment.
• Strong interpersonal and communication skills with the ability to connect with adult learners from diverse backgrounds.
• Empathetic listener with the ability to understand and respond to individual needs and concerns.
• Excellent organizational skills and attention to detail.
• Self-starter with exceptional time management skills and the ability to work independently and collaboratively.
• Proficiency in Microsoft Office Suite.
• Flexibility to work evenings and weekends for recruitment events and outreach activities.
• Vibrant belief in Jesus Christ with ample evidence of personal discipleship.
• Affirm, without reservation, the University's faith confession.
• Reflect, articulate, and promote the mission, vision, and identity of Vanguard University.

Preferred

• Experience in admissions, enrollment, or student recruitment within a higher education setting.
• Experience with sales, marketing, or creating promotional content across various platforms.
• Working knowledge of Canva or similar graphic design and collateral development platforms.
• Knowledge of best practices for supporting adult learners and collaborating with university offices.
• Experience using CRM systems such as Recruit, Slate, or Salesforce.

Salary

This is a non-exempt, part-time (20 hours per week) position. Expected Pay Range: $21.00 - $24.00 per hour. Placement within the salary range is commensurate upon education and experience. Posted salary range reflects anticipated hiring scale for the position.