Recruitment Coordinator, Graduate and Professional Education (Part Time)

Vanguard University; Costa Mesa (CA); On-site; USD 29,000 - 33,000; Part time

Job summary

Vanguard University in Costa Mesa, CA invites applications for a part-time Recruitment Coordinator for Graduate and Professional Education Enrollment. The role focuses on representing the university to prospective students, coordinating in-person and virtual events, and building relationships with community colleges and other partners.

You will manage prospective student engagement through calls, emails, and meetings, maintain CRM records, collaborate with admissions and financial aid, and stay

Qualifications

• Bachelor's degree in a related field.
• Experience in admissions, enrollment, or student recruitment preferred in higher education.
• Ability to learn marketing and sales principles relevant to student recruitment.
• Strong interpersonal and communication skills with adult learners.
• Proficiency in Microsoft Office Suite and basic CRM usage.
• Willingness to work evenings and weekends for events.

Responsibilities

• Build relationships with prospective students through calls, emails, virtual meetings, and in-person interactions.
• Coordinate campus and virtual recruitment events.
• Maintain accurate CRM records of prospective student interactions.
• Collaborate with admissions counselors, financial aid, and other stakeholders to support the enrollment process.
• Promote Vanguard University's programs and mission to diverse adult learners.

Skills

Interpersonal communication

Time management

Organizational skills

Microsoft Office Suite

CRM familiarity

Education

Bachelor's degree

Tools

CRM systems (Recruit, Slate, Salesforce)

Microsoft Office

Job description

Recruitment Coordinator, Graduate and Professional Education (Part Time)

Description

POSITION SUMMARY

Vanguard University is seeking a dedicated and enthusiastic Recruitment Coordinator to join our Graduate and Professional Education Enrollment team. As the Recruitment Coordinator, you will play a pivotal role in representing the University and its graduate and professional programs to prospective students. Your primary focus will be on engaging prospective students through in-person and virtual events, building meaningful relationships, and accurately communicating program offerings. This role also develops partnerships with community colleges, local businesses, and other key stakeholders to expand recruitment efforts. This position reports directly to the Director of Admissions & Recruitment.

POSITION DUTIES

University Engagement & Collaboration

• Reflect and promote the mission, vision, and identity of Vanguard University.
• Participate in the university community by building partnerships with key stakeholders across schools, departments, and support offices.

Prospective Student Engagement & Relationship Building

• Build meaningful relationships with prospective students through phone calls, emails, virtual meetings, and in-person interactions.
• Actively listen to prospective students' concerns, goals, and aspirations.
• Identify prospective students' motivations, challenges, and educational goals.
• Tailor program information and resources to meet individual needs while demonstrating a genuine commitment to student success.

Holistic Enrollment Support

• Collaborate with members of the Graduate Enrollment Team to provide a seamless enrollment experience.
• Partner with admissions counselors, academic advisors, financial aid representatives, and other stakeholders to ensure students are supported from initial inquiry through enrollment.

Program Knowledge

• Develop and maintain comprehensive knowledge of graduate and professional programs, curriculum, and program distinctives.
• Clearly articulate how each program supports the educational and professional goals of adult learners.

Admissions Guidance

• Provide prospective students with accurate information regarding admissions requirements, deadlines, and application processes.
• Ensure a smooth transition of prospective students to Admissions Counselors for continued support throughout the application process.

Prospect & CRM Management

• Maintain accurate and organized records of prospective student interactions within the University's CRM system.
• Provide regular updates regarding prospective student engagement and recruitment activities.

Recruitment Events & Community Outreach

• Represent Vanguard University at on-campus, virtual, and off-site recruitment events, open houses, information sessions, and workshops.
• Develop and maintain relationships with community college transfer centers, local businesses, and other strategic partners to increase recruitment opportunities and prospective student engagement.

Professional Development & Continuous Improvement

• Stay current on industry trends, enrollment strategies, and best practices related to adult student recruitment.
• Pursue professional development opportunities to strengthen recruitment, communication, and relationship-building skills.
• Perform other duties as assigned.

SKILLS & QUALIFICATIONS

Required

• Bachelor's degree.
• Familiarity with admissions, enrollment, or student recruitment, preferably in a higher education setting.
• Ability to learn marketing and sales principles relevant to student recruitment.
• Strong interpersonal and communication skills with the ability to connect with adult learners from diverse backgrounds.
• Empathetic listener with the ability to understand and respond to individual needs and concerns.
• Excellent organizational skills and attention to detail.
• Self-starter with exceptional time management skills and the ability to work independently and collaboratively.
• Proficiency in Microsoft Office Suite.
• Flexibility to work evenings and weekends for recruitment events and outreach activities.
• Vibrant belief in Jesus Christ with ample evidence of personal discipleship.
• Affirm, without reservation, the University's faith confession.
• Reflect, articulate, and promote the mission, vision, and identity of Vanguard University.

Preferred

• Experience in admissions, enrollment, or student recruitment within a higher education setting.
• Experience with sales, marketing, or creating promotional content across various platforms.
• Working knowledge of Canva or similar graphic design and collateral development platforms.
• Knowledge of best practices for supporting adult learners and collaborating with university offices.
• Experience using CRM systems such as Recruit, Slate, or Salesforce.

SALARY

This is a non-exempt, part-time (20 hours per week) position. Expected Pay Range: $21.00 - $24.00 per hour.

Placement within the salary range is commensurate upon education and experience. Posted salary range reflects anticipated hiring scale for the position.

EOE Statement Vanguard University is committed to ensure that all candidates have an equitable opportunity to apply for and participate in the selection process. As a university, we hold firm to the application of the reasonable accommodation process in accordance with the Americans with Disabilities Act of 1990. If you require an accommodation because of a disability in order to participate in any phase of the application process, or if you would like to request this information in an alternative format, please call Ken Bott, Sr. Director of Human Resources, at 714-662-5287.

Vanguard University is an equal opportunity employer and prohibits discrimination or harassment of any kind against individuals of race, color, national origin, disability, pregnancy or any other characteristic outlined by federal, state, and local laws. Where permitted by law and in relation to the school's heritage and mission, Vanguard does exercise religious preference throughout the University and therefore employs individuals who are compatible with the institution, mission and statement of faith. This applies to all employment practices within the university. Vanguard is committed to a hiring process that is based on candidate's qualifications, merit, and operational needs of the university.

Category Graduate & Professional Education

Full-Time/Part-Time Part-Time

Exempt/Non-Exempt Non-Exempt

This position is currently accepting applications.