Recruitment Coordinator

Department-of-City-Planning; New York (NY); Hybrid; USD 65,000 - 82,000; Full time

Job summary

The Department of City Planning is seeking a Recruitment Coordinator to join its Human Capital team. You will lead recruitment strategies, manage full-cycle hiring, and coordinate communications with hiring managers and applicants.

Key duties include posting roles, coordinating interviews, and ensuring compliance with civil service rules while collaborating with DCAS and other agencies. Strong attention to detail and stakeholder communication are essential.

Qualifications

• A bachelor's degree from an accredited college and two years of experience in community work or related duties (or equivalent).
• Two years of recruitment experience and knowledge of NYC citywide HR platforms are preferred.
• Excellent written and spoken communication, attention to detail, and ability to work with diverse stakeholders.

Responsibilities

• Develop recruitment postings and strategies based on civil service requirements and job duties.
• Coordinate interviews, respond to inquiries, and prepare summaries of hiring activity.
• Maintain NYCAPS, PAR submissions, and reporting for hiring pools and offers.

Skills

Recruitment experience

NYC HR platforms

Citywide rules

Civil Service pools

Attention to detail

Interpersonal skills

Excel proficiency

Communication skills

Education

Bachelor's degree

Tools

NYCAPS

PMS

CHRMS

PRISE

LRS

SMART RECRUITER

Job description

THE AGENCY

The Department of City Planning (DCP) plans for the future of New York City, working to create thriving and dynamic neighborhoods with access to housing and jobs, resilient infrastructure, and a vibrant public realm. The Department engages communities to develop inclusive plans, expands housing access and economic opportunity, and plans for long-term sustainability.
The Department of City Planning offers staff meaningful opportunities to help shape the future of New York City and address some of its most pressing challenges. The Department values public service, collaboration, and creativity, and supports professional development. Learn more about DCP at www.nyc.gov/planning.

THE DIVISION

The Human Capital Division acts as a strategic business partner and advises with all employees and managers on human resources functions for a 350-person agency. Human Capital handles various day-to-day human resources operations including human resources, talent acquisition, onboarding, learning and professional development, labor and employee relations, career counseling, payroll, time and leave, benefits, analytics, civil service, employee engagement and experience, as well as other related topics.

THE ROLE

We are seeking a Human Resources professional to serve as a Recruitment Coordinator, as part of our evolving, dynamic, service-oriented Human Capital team. With primary focus in recruiting and staff retention, responsibilities include – but are not limited to – the following:

Recruitment Strategy

• Develop effective job postings and recruitment strategies based upon job responsibilities and civil service minimum qualification requirements;
• Develop strategies for identifying appropriate websites and recruitment sources for all DCP positions;
• Create, edit and publicize job postings via NYCAPS, Internal/External sites, bulletin boards and other employment sites;
• Assist with DCP and DCAS career fairs and recruitment events;
• Drive recruitment outreach (i.e., Universities, American Planning Association, Medium, LinkedIn, other social media, etc.); coordinate internal and external recruitment networking initiatives and outreach with DCAS pipeline programs, high school, university and industry partners to increase awareness of the planning profession and DCP’s pipeline of candidates.
• Establish regular and proactive communications with hiring managers to provide status updates on all hiring activities;
• Respond to recruitment inquiries and send periodic internal and external emails regarding active postings;

Hiring & Personnel Transaction

• Manage the full cycle recruitment process, including pre-planning meetings with hiring managers, extend job offers to prospective candidates;
• Support hiring pool activity which entails coordinating interviews, responding to inquiries, informing candidates of interviewing decisions, recordkeeping of hiring pool activity/decisions, preparing summary reports of hiring pool.
• Handle PAR submissions in NYCAPS for OMB approval in partnership with the Fiscal Team.
• Send out and maintain offer letters and release requests and process new hires/DP-72 actions in NYCAPS;
• Maintain Job Vacancy and PAR submission Tracking Systems to capture candidate information and other related metrics.

Pre-Onboarding & New Hire Orientation

• Coordinate and Schedule background Investigations for all new hires in coordination with DCAS and DOI;
• Manage all activities and operations performed during the pre-onboarding process to ensure adherence to governing citywide and agency-wide rules and regulations;
• Support with New Hire Orientation rollout.

Compliance, Reporting & HR Support

• Collaborate with oversight agencies (NYCAPS, OLR, DOI, DCAS) for best practices methodologies, and to ensure compliance with policies and procedures on recruitment and other personnel matters;
• Provide information and assistance to agency management and staff on Civil Service exams and all applicable civil service rules;
• Prepare routine ad-hoc reports on HRIS systems (e.g., NYCAPS, LRS, CHRMS, etc.);
• Assist with special projects as needed.

PREFERRED SKILLS

• Minimum of two-year of Recruitment experience;
• Expertise in NYC citywide HR platforms (e.g. NYCAPS, PMS, CHRMS, PRISE, LRS, NYCAPS TRAC, SMART RECRUITER);
• Demonstrated knowledge of Citywide Personnel Rules and Regulations;
• Experience with conducing Civil Service Hiring Pools,
• Infallible attention to detail;
• Strong interpersonal and customer service skills, ability to establish credibility across all levels of stakeholders and colleagues;
• High proficiency in Microsoft Office, particularly Excel and PowerPoint;
• Strong analytical and problem-solving skills;
• Excellent written and spoken communication skills;
• Ability to multi-task and work both independently and as part of a team; and
• Ability to make judgements and decisions on confidential matters

Authorization to work in the United States is required for this position. The NYC Department of City Planning does not offer sponsorship, of any kind, for any type of employment opportunity. Applicants are responsible for ensuring that they meet all minimum qualifying requirements for this position at the time of application.
Only applicants under consideration will be contacted. Appointments are subject to Office of Management and Budget (OMB) approval.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed to between the City and labor unions.
NOTE: If you would like to request a reasonable accommodation during your visit or have questions regarding the accessibility of our facilities, please reach out to [e-mail] or call 212-720-3508 at least three business days prior to your arrival.

COMMUNITY COORDINATOR - 56058

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• Minimum of two-year of Recruitment experience, with expertise in NYC citywide HR platforms (e.g. NYCAPS, PMS, CHRMS, PRISE, LRS, NYCAPS TRAC, SMART RECRUITER)
• Demonstrated knowledge of Citywide Personnel Rules and Regulations
• Experience with conducing Civil Service Hiring Pools
• Infallible attention to detail

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.