Recruitment Coordinator

City of New York; New York (NY); Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Remote work up to 2 days per week

Job summary

The City of New York’s Department of City Planning is seeking a Recruitment Coordinator to drive candidate sourcing, posting optimization and pool management. You will partner with hiring managers to streamline processes and ensure compliance with civil service rules.

Responsibilities include full-cycle recruitment, event support, communications with applicants, and data reporting. This role offers hybrid work with up to two remote days per week and a dynamic, public service environment.

Qualifications

• Minimum of two-year of Recruitment experience.
• Knowledge of NYC citywide HR platforms (NYCAPS, PMS, CHRMS, PRISE, LRS, NYCAPS TRAC, SMART RECRUITER).
• Demonstrated knowledge of Citywide Personnel Rules and Regulations.
• Experience with conducing Civil Service Hiring Pools.

Responsibilities

• Develop effective job postings and recruitment strategies based on responsibilities and civil service requirements.
• Create and publicize postings via NYCAPS, internal/external sites and job boards.
• Coordinate recruitment events and outreach with universities and professional associations.
• Manage full cycle recruitment, from pre-planning to offers and onboarding.
• Maintain tracking systems for hiring activity and reporting.
• Coordinate and schedule background investigations and candidate communications.

Skills

Recruitment experience

NYC HR platforms

Interpersonal skills

Microsoft Excel

PowerPoint

Communication skills

Civil service knowledge

Education

Bachelor's degree

High school diploma

Tools

NYCAPS

PMS

CHRMS

PRISE

LRS

NYCAPS TRAC

SMART RECRUITER

Job description

• Job Category: Administration & Human Resources
• Salary Band: $70,000 to $80,000
• Compensation: USD 62868 - USD 80000 - yearly

Job Description

Agency

The Department of City Planning (DCP) plans for the future of New York City, working to create thriving and dynamic neighborhoods with access to housing and jobs, resilient infrastructure, and a vibrant public realm. The Department engages communities to develop inclusive plans, expands housing access and economic opportunity, and plans for long-term sustainability.

Division

The Human Capital Division acts as a strategic business partner and advises with all employees and managers on human resources functions for a 350-person agency. Human Capital handles various day-to-day human resources operations including human resources, talent acquisition, onboarding, learning and professional development, labor and employee relations, career counseling, payroll, time and leave, benefits, analytics, civil service, employee engagement and experience, as well as other related topics.

Role

We are seeking a Human Resources professional to serve as a Recruitment Coordinator, as part of our evolving, dynamic, service-oriented Human Capital team. With primary focus in recruiting and staff retention, responsibilities include – but are not limited to – the following:

Recruitment Strategy

• Develop effective job postings and recruitment strategies based upon job responsibilities and civil service minimum qualification requirements;
• Develop strategies for identifying appropriate websites and recruitment sources for all DCP positions;
• Create, edit and publicize job postings via NYCAPS, Internal/External sites, bulletin boards and other employment sites;
• Assist with DCP and DCAS career fairs and recruitment events;
• Drive recruitment outreach (i.e., Universities, American Planning Association, Medium, LinkedIn, other social media, etc.); coordinate internal and external recruitment networking initiatives and outreach with DCAS pipeline programs, high school, university and industry partners to increase awareness of the planning profession and DCP’s pipeline of candidates.
• Establish regular and proactive communications with hiring managers to provide status updates on all hiring activities;
• Respond to recruitment inquiries and send periodic internal and external emails regarding active postings;

Hiring & Personnel Transaction

• Manage the full cycle recruitment process, including pre-planning meetings with hiring managers, extend job offers to prospective candidates;
• Support hiring pool activity which entails coordinating interviews, responding to inquiries, informing candidates of interviewing decisions, recordkeeping of hiring pool activity/decisions, preparing summary reports of hiring pool.
• Handle PAR submissions in NYCAPS for OMB approval in partnership with the Fiscal Team.
• Send out and maintain offer letters and release requests and process new hires/DP-72 actions in NYCAPS;
• Maintain Job Vacancy and PAR submission Tracking Systems to capture candidate information and other related metrics.
• Coordinate and Schedule background Investigations for all new hires in coordination with DCAS and DOI;
• Manage all activities and operations performed during the pre-onboarding process to ensure adherence to governing citywide and agency-wide rules and regulations;
• Support with New Hire Orientation rollout.

Compliance, Reporting & HR Support

• Collaborate with oversight agencies (NYCAPS, OLR, DOI, DCAS) for best practices methodologies, and to ensure compliance with policies and procedures on recruitment and other personnel matters;
• Provide information and assistance to agency management and staff on Civil Service exams and all applicable civil service rules;
• Prepare routine ad-hoc reports on HRIS systems (e.g., NYCAPS, LRS, CHRMS, etc.);
• Assist with special projects as needed.

PREFERRED SKILLS:

• Minimum of two-year of Recruitment experience;
• Expertise in NYC citywide HR platforms (e.g. NYCAPS, PMS, CHRMS, PRISE, LRS, NYCAPS TRAC, SMART RECRUITER);
• Demonstrated knowledge of Citywide Personnel Rules and Regulations;
• Experience with conducing Civil Service Hiring Pools,
• Strong interpersonal and customer service skills, ability to establish credibility across all levels of stakeholders and colleagues;
• High proficiency in Microsoft Office, particularly Excel and PowerPoint;
• Strong analytical and problem-solving skills;
• Excellent written and spoken communication skills;
• Ability to multi-task and work both independently and as part of a team; and
• Ability to make judgements and decisions on confidential matters

Authorization to work in the United States is required for this position. The NYC Department of City Planning does not offer sponsorship, of any kind, for any type of employment opportunity. Applicants are responsible for ensuring that they meet all minimum qualifying requirements for this position at the time of application.

Only applicants under consideration will be contacted. Appointments are subject to Office of Management and Budget (OMB) approval.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed to between the City and labor unions.

NOTE: If you would like to request a reasonable accommodation during your visit or have questions regarding the accessibility of our facilities, please reach out to [emailprotected] or call 212-720-3508 at least three business days prior to your arrival.

Qualifications

1. 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.