Recruitment Coordinator

New York Blood Center; City of Rye (NY); On-site; USD 32,000 - 34,000; Full time

Job summary

New York Blood Center in Rye, NY is seeking an Administrative Assistant to support the Donor Recruitment Department and assist Account Managers with blood drive preparation. The role includes coordinating publicity, managing inventories, and generating donor lists and reports.

Travel up to 25% to donor centers and events; office duties include routine financial and personnel transactions and cross-office liaison support.

Qualifications

• Broad-based computer experience preferred.
• High school diploma, GED or equivalent required.
• Valid vehicle operator’s license required.

Responsibilities

• Supports Account Managers in all aspects of preparing for upcoming blood drives.
• Responsible for handling the inventory of supplies and promotional materials, tracking, and fulfillment for blood drive promotional campaigns.
• Coordinates and produces publicity materials for current blood drives and development of new accounts.
• Maintains organizational databases by updating them and running reports.
• Inventories and orders supplies; keeps supply area stocked and organized.
• Overseas operation and maintenance of office equipment.
• Manages materials check-out processes; uses software to produce queries and donor lists.
• Assists in coordination of events; serves as a liaison with other offices and external constituents.
• Travel up to 25% to donor centers, blood drives, and off-site events.

Skills

Broad-based computer experience

Education

High school diploma, GED or equivalent

Job description

Responsibilities

This position is responsible for all aspects of administrative support for the Donor Recruitment Department and others as assigned. Responsible for assisting Account Managers administratively in the preparation of blood drives.

• Supports Account Managers in all aspects of preparing for upcoming blood drives.
• Responsible for handling the inventory of supplies and promotional materials, tracking, and fulfillment for blood drive promotional campaigns.
• Coordinates and produces publicity materials for current blood drives and development of new accounts
• Maintaining organizational databases by updating them with necessary information and be able to run reports from those databases.
• Inventories and orders supplies. Keeps supply area stocked and organized.
• Overseas operation and maintenance of office equipment
• Manages materials check-out processes
• Uses software systems to produce queries, donor lists and other applicable reports to recruitment and management.
• General administrative duties included but not limited to: Faxes/emails information when required, answers phones, mailings, general typing, filing and other office duties.
• Assists in the coordination of events
• Works closely with/supports Donor Recruitment Specialist.
• Serving as a point of administrative contact and liaison with other offices, individuals and external constituents. Provides administrative assistance and support to the assigned organizational staff.
• Prepares various reports based on operational assignments.
• Any related duties as assigned.
• Travel up to 25% to donor centers, blood drives, and off-site events
• Process routine financial and personnel transactions such as invoices, purchase requests and payroll on an as needed basis.

Qualifications

Education:

• High school diploma, GED or equivalent.

Experience:

• Broad-based computer experience preferred.

Required Licenses / Certification:

• Valid vehicle operator’s license.

Any combination of education, training and experience that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.

For applicants who will perform this position in New York City or Westchester County, the proposed hiring rate is $23.00p/hr. to $25.00p/hr. For applicants who will perform this position outside of New York City or Westchester County, salary will reflect local market rates and be commensurate with the applicant’s skills, job-related knowledge, and experience.

Unless otherwise specified, all posted opportunities are located in the New York or Greater Tri-State office locations.

Overview

Founded in 1964, New York Blood Center (NYBC) has served the tri-state area for more than 60 years, delivering 500,000 lifesaving blood products annually to 150+ hospitals, EMS and healthcare partners. NYBC is partofNew York Blood Center Enterprises (NYBCe) (https://www.nybce.org/) , which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually. NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations. NYBCe’sLindsley F. Kimball Research Institute (https://www.nybce.org/our-research/) is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases. NYBC serves as a vital community lifeline dedicated to helping patients and advancing global public health. To learn more, visit nybc.org . Connect with us onFacebook (https://www.facebook.com/newyorkbloodcenter) ,X (https://x.com/nybloodcenter) ,Instagram (https://www.instagram.com/newyorkbloodcenter/) , andLinkedIn (https://www.linkedin.com/company/new-york-blood-center/posts/?feedView=all) .

NYBCe is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disabled status, or genetic information.

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Job Locations US-NY-Rye

Job ID 2025-7258

Category Administrative/Clerical

Minimum Rate USD $23.00/Hr.

Maximum Rate USD $25.00/Hr.

Work Location Type Physical

New York Blood Center Enterprises is an equal employment/affirmative action employer and does not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, marital/or parental status, age, national origin, citizenship, disability, veterans status, or any other classification protected by applicable Federal, State, or Municipal Law.