Coordinator, Employee Information & Scheduling (MUST HAVE SCHEDULING EXPERIENCE)

New York Blood Center; City of Rye (NY); On-site; USD 38,000 - 54,000; Full time

Job summary

New York Blood Center is seeking a Donor Services Scheduler to manage Donor Specialist daily schedules, coordinate staffing across hubs, and update staffing aligned with program needs.

The role also covers attendance tracking, vacation planning, and ensuring payroll and related documentation are processed, with collaboration with management to meet staffing and training requirements.

Qualifications

• High School Diploma or Equivalent required.
• Minimum of one to three years of office experience required.
• Any combination of education, training and experience equivalent to the requirements above that qualified the candidate for the essential functions.

Responsibilities

• Prepare, execute and monitor the Donor Specialist daily schedules.
• Coordinate cross-hub staff sharing and competency training.
• Update Schedule to reflect changes in EPD and align staffing.
• Collaborate with Donor Recruitment on scheduling drives and daily updates.
• Maintain staff attendance and vacation scheduling.
• Schedule Counseling Sessions with management as needed.
• Ensure all financial, attendance and payroll documentation is processed.
• Complete mileage for Donor Services staff.
• Provide back-up support for Pday process and inter-office mail.

Skills

Office experience

Scheduling coordination

Education

High School Diploma or Equivalent

Job description

Responsibilities

This position is responsible for preparing and executing Donor Services staff schedule, monitoring schedule changes to promote appropriate staffing for EPD, ensure all financial, attendance and payroll documentation of staff is processed, perform various clerical duties to support office functions to promote overall efficiency and CPUC.

• Prepare, execute and monitor the Donor Specialist daily schedules.
• Work with other hubs to share staff when necessary, scheduling of staff for competencies / annual training.
• Update Schedule to reflect changes in EPD and align staffing.
• Work closely with Donor Recruitment in regard to scheduling drives, monitoring daily email changes to update staff schedule.
• Maintain and assist with staff attendance and Donor Specialist vacation scheduling.
• Schedule Counseling Sessions when required and working closely with Management to meet with staff as requested.
• Ensure all financial, attendance and payroll documentation of staff is processed.
• Complete mileage for Donor Services staff
• Responsible for back up support for Pday process and Inter office mail.

• Makes recommendations to improve organizational processes.
• Perform various administrative duties and provide backup as necessary.
• Any related duties as assigned.

Qualifications

Education:

• High School Diploma or Equivalent required.

Experience:

• Minimum of one to three years of office experience required.

Any combination of education, training and experience equivalent to the requirements above that has supplied the necessary knowledge, skills, and experience to perform the essential functions of the job.

For applicants who will perform this position in New York City or Westchester County, the proposed hourly salary is $33.52/hr. For applicants who will perform this position outside of New York City or Westchester County, salary will reflect local market rates and be commensurate with the applicant’s skills, job-related knowledge, and experience.

Unless otherwise specified, all posted opportunities are located in the New York or Greater Tri-State office locations

Overview

Founded in 1964, New York Blood Center (NYBC) has served the tri-state area for more than 60 years, delivering 500,000 lifesaving blood products annually to 150+ hospitals, EMS and healthcare partners. NYBC is part of New York Blood Center Enterprises (NYBCe), which spans 17+ states and delivers one million blood products to 400+ U.S. hospitals annually. NYBCe additionally delivers cellular therapies, specialty pharmacy, and medical services to 200+ research, academic and biopharmaceutical organizations. NYBCe’s Lindsley F. Kimball Research Institute is a leader in hematology and transfusion medicine research, dedicated to the study, prevention, treatment and cure of bloodborne and blood-related diseases. NYBC serves as a vital community lifeline dedicated to helping patients and advancing global public health. To learn more, visit nybc.org. Connect with us on Facebook, X, Instagram, and LinkedIn.