Recruitment Coordinator

Vanderweil Engineers; Boston (MA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Vanderweil Engineers Llp in Boston, MA is seeking a Recruiting Coordinator to join our Human Resources and Recruitment team. You will coordinate campus and entry-level recruiting activities and help build relationships with universities to promote Vanderweil's opportunities.

We offer a hybrid work culture with up to 2 days remote per week, focus on professional development, and a competitive total compensation range based on experience.

Qualifications

• Bachelor’s degree in HR, business, or communications.
• 2+ years of recruiting coordination experience.
• Experience supporting internship/co-op campus recruiting.
• Strong organizational skills.
• Excellent written and verbal communication.
• Proficiency with MS Office.
• Maintaining confidentiality.

Responsibilities

• Coordinate full-cycle recruiting for internships, co-ops, and entry-level hires across offices.
• Build relationships with universities and career services to support campus recruiting.
• Represent Vanderweil at career fairs and networking events.
• Manage posting and maintenance of open positions on ATS and career portals.
• Schedule interviews and ensure a positive candidate experience.
• Prepare offer letters and onboarding documents.
• Coordinate Vanderweil's internship/co-op program and educational sessions.
• Support senior recruiters with admin tasks including postings and interviews.
• Ensure job descriptions and letters comply with company standards.

Skills

Recruiting coordination

Campus recruiting

University relations

Interview scheduling

Onboarding

HR administration

MS Office

Communication

Confidentiality

Education

Bachelor’s degree

Tools

Outlook

Excel

Word

Teams

Job description

Vanderweil Engineers is a nationally recognized, top-ranked engineering firm specializing in MEP/FP and technology services. For over 75 years, we've delivered innovative solutions across diverse sectors—including Science & Technology, Mission Critical, Academic, Healthcare, and Commercial. As one of the largest independently owned engineering firms in the U.S., our team of 500+ professionals operates from nine offices nationwide, bringing deep expertise and a commitment to excellence to every project.

If you’re ready to grow your career alongside some of the brightest minds in the industry, we’d love to hear from you. We offer both stability and growth opportunities in today’s fast-changing environment. We are currently seeking a Recruiting Coordinator to join our Human Resources and Recruitment team in our Boston office.

Key Responsibilities:

• Coordinate full-cycle recruiting activities for internship, co-op, and entry-level hiring programs across multiple offices.
• Build and maintain relationships with universities, colleges, career services offices, student organizations, and faculty to support Vanderweil's campus recruiting initiatives.
• Represent Vanderweil at career fairs, networking events, information sessions, and other recruiting activities to promote employment opportunities and strengthen our employer brand.
• Manage the posting and maintenance of open positions on the company's Applicant Tracking System (ATS), career site, job boards, and university recruiting platforms.
• Schedule and coordinate candidate interviews, including phone screens, virtual interviews, and onsite meetings, ensuring a positive candidate experience throughout the process.
• Prepare and distribute offer letters, internship/co-op agreements, and onboarding documentation while maintaining confidentiality and accuracy.
• Coordinate and administer Vanderweil's internship and co-op development program, including planning educational sessions, technical presentations, lunch-and-learns, office tours, networking events, and professional development opportunities that enhance student experience and support career growth.
• Support senior level recruitment team members with administrative tasks including, posting of positions, offer letters, scheduling of interviews and candidate communication.
• Ensuring accuracy with job descriptions, postings and offer letters in accordance with company standards.

Essential Skills and Requirements:

• Bachelor’s degree in human resources, Business Administration, Communications, or a related field preferred.
• 2+ years of experience in recruiting coordination, talent acquisition, human resources, university relations, or a related area.
• Experience supporting internship, co-op, campus recruiting, or early-career hiring programs is helpful.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Excellent written and verbal communication skills, with a professional and customer-service-oriented approach.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams.
• Strong attention to detail and commitment to maintaining confidentiality

Our Flexible & Hybrid Work Culture

We know that work/life integration is important to our employees. Our hybrid work style (up to 2 days remote per week) allows team members to have flexibility while building their skills through in-person exposure to industry experts.

We prioritize wellness with programs that support physical and behavioral health, and we’re proud to foster an equitable and inclusive workplace.

The total compensation that we expect to pay for this position is dependent on years of experience, licensure, education, geographic location, and project portfolio but is expected to be in the $65,000 to $85,000 range.