Recruitment & Business Operations Coordinator

NEXTLABS INC.; San Mateo (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

NEXTLABS INC. is looking for a motivated Recruitment & Business Operations Coordinator to aid in HR operations across the US. The role involves supporting recruitment efforts, planning employee events, and overseeing logistics for meetings and onboarding.

The ideal candidate will possess strong organizational skills, effective communication abilities, and experience with Microsoft Office. This position offers the chance to thrive in a fast-paced environment and enhance HR processes.

Qualifications

• Ability to adapt in a fast-paced environment.
• Strong interpersonal skills to build relationships with hiring managers.
• Capacity to work both independently and in a team.

Responsibilities

• Assist HR with US recruitment activities.
• Coordinate company events and onboarding.
• Administer contracts and prepare business correspondence.

Skills

Oral communication skills

Written communication skills

Microsoft Office proficiency

Organizational skills

Education

Major in human resources or business administration

Job description

Recruitment & Business Operations Coordinator

NextLabs is seeking a highly motivated and results-oriented Human Resources & Business Operations Coordinator to support our US operations, with particular emphasis on recruitment and employee event planning. The qualified candidate must have the ability and experience to resolve issues and produce results using sound judgment, professionalism, and people skills.

Essential Duties and Responsibilities

Human Resources

• Assist the HR Team with US recruitment, including:
  • Understanding the hiring requirements of hiring managers
  • Identifying and attracting candidates through various channels such as professional networks and social media
  • Reviewing resumes and screening candidates
  • Scheduling interviews by coordinating with candidates, hiring managers, and other personnel
  • Maintaining accurate and timely records of all recruitment activities
• Coordinate Company events including new employee onboarding activities, Company parties, employee teambuilding events, meetings, and employee gifts.
• Facilitate all logistics for employee and customer onsite and offsite meetings including conference room scheduling, set‑up, meals, materials, and any necessary IT equipment.

Business Operations

• Assist with the contracts administration process for timely signature and record‑keeping.
• Perform administrative duties including preparing correspondence, business forms, and presentations, scheduling meetings, scanning, mailing, notary, and other administrative tasks.
• Perform other related duties and assignments, as required.

Requirements

• Major in human resources, business administration or related field
• Be a driven individual able to adapt to a fast-paced changing environment
• Have the ability to perform individual responsibilities with little supervision as well as to work as a part of a team with common, coordinated responsibilities and objectives
• Possess solid oral and written communication skills
• Be interested in learning to assess and evaluate candidate qualifications
• Have the ability to build and maintain relationships with hiring managers
• Have excellent organizational skills with the ability to multi-task and prioritize
• Be proficient in Microsoft Office (Outlook, Excel, Word & PowerPoint) and Internet applications, with a willingness to learn how to use new tools and programs