Recruiting Support Specialist

TeamHealth; United States; Remote; USD 52,000 - 72,000; Full time

Benefits offered by this job

Career growth and professional dev.

Inclusive culture and values

Medical, dental, and vision coverage

401(k) plan with discretionary company

Generous paid time off

Eight paid company holidays

Company-provided equipment for remote

Job summary

TeamHealth is seeking a Recruiting Support Specialist to join our corporate team in a remote capacity. You will support and improve critical recruiting operations, manage pre-employment activities, background screening, and candidate experience initiatives while helping build scalable processes for the future.

This newly defined role partners with recruiters, hiring managers, and vendors to ensure a seamless hiring process from offer through onboarding, and to identify workflow improvements in a

Qualifications

• Bachelor's degree or equivalent combination of education and experience preferred.
• 2+ years of experience in recruiting coordination, talent acquisition operations, HR administration, or a related field.
• Experience coordinating background checks, reference checks, or pre-employment screening processes.

Responsibilities

• Initiate and manage candidate reference checks and background screening activities.
• Coordinate background, credentialing, and health screening requirements for designated positions.
• Maintain accurate and complete pre-employment records within Workday and other recruiting systems.
• Provide timely updates to recruiters, hiring managers, and business stakeholders regarding candidate onboarding progress.
• Partner with vendors and internal teams to resolve screening-related issues, discrepancies, and process challenges.
• Identify opportunities for process improvement, workflow optimization, and enhanced candidate experiences.
• Assist with recruiting projects and operational initiatives as needed.

Skills

Problem-solving

Attention to detail

Organization

Communication

Confidentiality

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Workday Recruit

Indeed tools

Job description

09-Nov-2026

Recruiting Support Specialist

United States

Remote

Full-Time

External Job Description and Responsibilities

Join TeamHealth as an administrative Recruiting Support Specialist, a new role for our corporate team designed to support and enhance critical recruiting operations across the organization. This is an exciting opportunity for a highly organized, detail-oriented professional who enjoys solving problems, improving processes, and working independently. You'll play a key role in managing pre-employment activities, background screening processes, recruitment administration, and candidate experience initiatives while helping shape and build scalable processes for the future.
If you thrive in a fast-paced environment, enjoy creating order from complexity, and take pride in handling sensitive information with professionalism and discretion, we'd love to hear from you.

What You'll Do

As a Recruiting Operations Specialist, you'll serve as a key partner to recruiters, hiring managers, candidates, and external vendors, ensuring a seamless hiring experience from offer through onboarding. Because this is a newly established role, you'll also have the opportunity to identify gaps, streamline workflows, and help build best practices that support a growing Talent Acquisition team.

Key Responsibilities

Background Checks & Pre-Employment Screening

• Initiate and manage candidate reference checks and background screening activities.
• Review screening results and appropriately elevate findings in accordance with company policies and compliance requirements.
• Coordinate specialized background, credentialing, and health screening requirements for designated positions.
• Maintain accurate and complete pre-employment records within Workday and other recruiting systems.
• Provide timely updates to recruiters, hiring managers, and business stakeholders regarding candidate onboarding progress.
• Partner with vendors and internal teams to resolve screening-related issues, discrepancies, and process challenges.
• Ensure all pre-employment activities comply with applicable employment laws, regulations, and company standards.

Recruiting Operations & Administrative Support

• Manage sponsored job postings and recruitment advertising campaigns through Indeed and other recruiting platforms.
• Coordinate Indeed campaign administration and related invoicing activities.
• Monitor recruiting team inboxes, respond to inquiries, and route requests appropriately.
• Process audit, deletion, and record maintenance requests in accordance with organizational guidelines.
• Support offer administration activities, including designated business units such as AccessNurse.
• Identify opportunities for process improvement, workflow optimization, and enhanced candidate experiences.
• Assist with recruiting projects and operational initiatives as needed. #LI-TA #LI-Remote

Requirements

What Makes You Successful

• You enjoy problem-solving and finding more efficient ways to work.
• You are energized by the opportunity to build and improve processes rather than simply maintain them.
• You have exceptional attention to detail and take pride in producing accurate work.
• You are comfortable working independently and managing priorities with minimal supervision.
• You maintain the highest level of confidentiality when handling sensitive candidate and employee information.
• You are highly organized and can effectively manage multiple projects and deadlines.
• You communicate professionally and build strong relationships with candidates, recruiters, vendors, and business leaders.
• You possess a customer-service mindset and are committed to delivering an outstanding candidate experience.

You Bring

• Bachelor's degree or equivalent combination of education and experience preferred.
• 2+ years of experience in recruiting coordination, talent acquisition operations, HR administration, or a related field.
• Experience coordinating background checks, reference checks, or pre-employment screening processes.
• Strong organizational and time management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to data accuracy.
• Experience using applicant tracking systems and HR technologies.

Preferred Qualifications

• Experience with Workday Recruit.
• Experience supporting high-volume recruiting environments.
• Familiarity with Indeed recruiting tools and recruitment marketing platforms.
• Knowledge of employment compliance requirements related to hiring and background screening.
• Experience identifying and implementing process improvements within recruiting or HR operations.

Job Benefits

Why TeamHealth
At TeamHealth, you'll join a culture built around collaboration, innovation, and purpose. TeamHealth is proud to be the leading physician practice in the U.S. providing exceptional patient care, together.
TeamHealth has been recognized as one of the "165 Top Places to Work in Healthcare" for 2026 by Becker's Hospital Review. TeamHealth has also been recognized by Newsweek as one of America's Greatest Workplaces in Health Care for 2025.
We continue to grow across the U.S. from our clinicians to corporate employees.
Join Us!
If you're passionate about recruiting operations, thrive on solving challenges, and enjoy creating efficient processes that improve hiring outcomes, this is an opportunity to make a meaningful impact. Join TeamHealth and help shape the future of our recruiting operations while supporting candidates through a positive and seamless hiring experience.
What We Offer

• Opportunities for career growth and professional development
• An inclusive culture where everyone feels valued, respected, and empowered to belong
• Comprehensive medical, dental, and vision coverage beginning the first of the month following 30 days of employment
• 401(k) plan with discretionary company match for eligible employees
• Generous paid time off to support work-life balance for eligible employees
• Eight paid company holidays each year
• Company-provided equipment for eligible remote positions

Recruiting Support Specialist | TeamHealth