Recruiting & Staffing Assistant (CIV)

Civitas Senior Living; Fort Worth (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Civitas Senior Living in Fort Worth, TX, seeks a Recruiting & Staffing Assistant who travels to communities to lead on-site hiring events, source candidates, and build local partnerships. You will collaborate with leaders to address staffing needs and develop practical recruiting strategies across Civitas.

The role focuses on high‑volume, hard‑to‑fill positions and requires regular travel. You will work from the Fort Worth office when not traveling and contribute to a fast‑paced staffing

Qualifications

• 1–3+ years of experience in recruiting, staffing, talent acquisition, recruiting coordination, workforce development, event coordination, or a related field.
• Willingness and ability to travel extensively, frequently spending multiple days each week at Civitas communities
• Comfort independently organizing and leading hiring events in different markets
• Strong interpersonal skills and confidence engaging candidates, community leaders, schools, workforce partners, and other community organizations
• Strong organizational skills with the ability to manage multiple communities, events, candidates, and recruiting priorities simultaneously
• A strong sense of urgency and follow‑through, particularly when working with candidates and hiring leaders
• Ability to identify a staffing challenge, evaluate available recruiting resources, and recommend a practical strategy
• Comfort working in a fast‑paced environment where priorities may change based on community staffing needs
• Experience using an applicant tracking system or other recruiting technology
• Valid driver’s license and reliable transportation
• Ability to accommodate occasional overnight travel and weekend recruiting events
• You might spend Monday helping a community host a caregiver hiring event, Tuesday building a relationship with a local nursing program, Wednesday developing a sourcing strategy for a difficult‑to‑fill culinary position, and Thursday traveling to another market to help a community strengthen its applicant pipeline.

Responsibilities

• Travel regularly to Civitas Senior Living communities to provide hands‑on recruiting and staffing support
• Plan, coordinate, promote, and execute on‑site hiring events in partnership with Executive Directors and department leaders
• Help communities develop recruiting strategies for high‑volume, hard‑to‑fill, and specialized positions
• Source and engage candidates for positions including caregivers, medication aides, nurses, culinary professionals, housekeepers, maintenance team members, sales professionals, and community leadership roles
• Build local talent pipelines through nursing programs, culinary schools, trade schools, colleges, workforce organizations, community groups, and other recruiting partnerships
• Identify new recruiting sources and strategies based on the specific needs of individual communities and markets
• Represent Civitas at career fairs, workforce events, school programs, community events, and other recruiting opportunities
• Review open positions and staffing needs with community leaders and help determine the most effective recruiting approach
• Support candidate screening, interview scheduling, communication, follow‑up, and hiring‑event coordination
• Help ensure qualified candidates move quickly through the hiring process and are not lost because of delayed communication or follow‑up
• Maintain accurate candidate and recruiting activity within the applicant tracking system
• Track hiring‑event results, candidate pipelines, recruiting sources, conversion rates, and other recruiting metrics
• Evaluate what is working across communities and help replicate successful recruiting strategies throughout Civitas
• Develop recruiting materials and localized campaigns that communities can use to support their hiring efforts
• Partner with People Operations and Operations leaders on special staffing initiatives and markets requiring additional recruiting support

Skills

Recruiting

Staffing

Event coordination

Candidate sourcing

Interpersonal skills

Organization

Communication

Tools

Applicant tracking system

Job description

Civitas Senior Living | Fort Worth, TX | In-Office When Not Traveling | Travel: 60–80%

Help our communities build strong teams.

At Civitas Senior Living, great resident experiences start with great people.

We’re looking for a Recruiting & Staffing Assistant who will spend most of their time in the field helping our communities attract, engage, and hire talented team members.

This is a highly mobile, hands‑on recruiting role. You’ll travel regularly to Civitas communities to organize and lead hiring events, develop local recruiting partnerships, support candidate sourcing, and work directly with community leaders to address immediate staffing needs.

You’ll also help develop practical recruiting strategies for positions across Civitas — identifying new talent sources, improving candidate pipelines, testing recruiting approaches, and helping communities build sustainable staffing solutions rather than simply reacting to vacancies.

This is not a traditional desk‑based recruiting position. Most weeks will include travel to Civitas communities or recruiting events. When you are not traveling, you will work from our Fort Worth office. This is not a remote or hybrid position.

What You’ll Do

Travel regularly to Civitas Senior Living communities to provide hands‑on recruiting and staffing support

Plan, coordinate, promote, and execute on‑site hiring events in partnership with Executive Directors and department leaders

Help communities develop recruiting strategies for high‑volume, hard‑to‑fill, and specialized positions

Source and engage candidates for positions including caregivers, medication aides, nurses, culinary professionals, housekeepers, maintenance team members, sales professionals, and community leadership roles

Build local talent pipelines through nursing programs, culinary schools, trade schools, colleges, workforce organizations, community groups, and other recruiting partnerships

Identify new recruiting sources and strategies based on the specific needs of individual communities and markets

Represent Civitas at career fairs, workforce events, school programs, community events, and other recruiting opportunities

Review open positions and staffing needs with community leaders and help determine the most effective recruiting approach

Support candidate screening, interview scheduling, communication, follow‑up, and hiring‑event coordination

Help ensure qualified candidates move quickly through the hiring process and are not lost because of delayed communication or follow‑up

Maintain accurate candidate and recruiting activity within the applicant tracking system

Track hiring‑event results, candidate pipelines, recruiting sources, conversion rates, and other recruiting metrics

Evaluate what is working across communities and help replicate successful recruiting strategies throughout Civitas

Develop recruiting materials and localized campaigns that communities can use to support their hiring efforts

Partner with People Operations and Operations leaders on special staffing initiatives and markets requiring additional recruiting support

What You Bring

1–3+ years of experience in recruiting, staffing, talent acquisition, recruiting coordination, workforce development, event coordination, or a related field

Willingness and ability to travel extensively, frequently spending multiple days each week at Civitas communities

Comfort independently organizing and leading hiring events in different markets

Strong interpersonal skills and confidence engaging candidates, community leaders, schools, workforce partners, and other community organizations

Strong organizational skills with the ability to manage multiple communities, events, candidates, and recruiting priorities simultaneously

A strong sense of urgency and follow‑through, particularly when working with candidates and hiring leaders

Ability to identify a staffing challenge, evaluate available recruiting resources, and recommend a practical strategy

Comfort working in a fast‑paced environment where priorities may change based on community staffing needs

Experience using an applicant tracking system or other recruiting technology

Valid driver’s license and reliable transportation

Ability to accommodate occasional overnight travel and weekend recruiting events

You might spend Monday helping a community host a caregiver hiring event, Tuesday building a relationship with a local nursing program, Wednesday developing a sourcing strategy for a difficult‑to‑fill culinary position, and Thursday traveling to another market to help a community strengthen its applicant pipeline.

You should enjoy being in the field, solving problems, meeting people, and seeing the direct results of your work.

Nice to Have

Experience in senior living, healthcare, hospitality, retail, multifamily, or another high‑volume hourly hiring environment

Experience supporting recruiting across multiple locations or geographic markets

Experience with grassroots recruiting, hiring events, job fairs, school partnerships, or workforce‑development organizations

Experience recruiting both hourly team members and professional or leadership positions

Familiarity with recruitment marketing, social recruiting, Indeed, job boards, and other candidate‑sourcing platforms

Experience developing recruiting campaigns or sourcing strategies for difficult‑to‑fill positions

Why Civitas Senior Living?

At Civitas Senior Living, recruiting is more than filling open positions.

The people working in our communities directly influence the experience of our residents, families, and fellow team members. Strong communities require strong teams, and this position plays an important role in helping our leaders build them.

You won’t spend every day behind a computer.

You’ll visit our communities, meet candidates, build relationships within local markets, develop creative approaches to staffing challenges, and help community leaders turn recruiting strategies into actual hires.

You’ll also have the opportunity to identify what works, bring new recruiting ideas to the organization, and help strengthen how Civitas attracts talent across multiple markets.

If you enjoy traveling, connecting with people, solving staffing challenges, and working in a role where you can see the impact of your work firsthand, we’d like to meet you.

Civitas Senior Living is an Equal Opportunity Employer.

Work Location: Civitas Senior Living’s Fort Worth office when not traveling to communities or recruiting events.

Travel: Approximately 60–80%, including regular travel to Civitas communities and occasional overnight and weekend travel.