Recruiting Operations Lead

Doist; San Francisco (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive salary

Equity ownership

Health coverage

Off-sites

Flexible time off

L&D budget

Job summary

Vapi in San Francisco is building a world-class Recruiting Operations function to support rapid growth. You will own meaningful portions of our recruiting operations from day one, shaping systems, processes, and candidate experience to scale with the company.

We’re looking for someone who can design workflows, automate where possible, and partner closely with recruiters, managers, and executives to keep hiring moving swiftly and professionally.

Qualifications

• 4+ years of experience in Recruiting Coordination or Recruiting Operations, ideally within high-growth technology companies.
• Experience supporting fast-moving recruiting teams with multiple concurrent searches and competing priorities.
• Deep ATS experience (Ashby preferred, Greenhouse or Lever also welcomed), with a strong understanding of data quality, workflows, and recruiting operations.
• Outstanding organizational skills—you rarely miss details, and people know they can rely on your work.
• Excellent written and verbal communication skills, with the professionalism to represent Vapi to candidates, executives, and external partners.
• High agency. When something is broken, you fix it instead of waiting for someone else to.
• A systems mindset. You naturally look for opportunities to automate, simplify, and improve processes rather than repeating manual work.
• Comfort working with ambiguity and evolving priorities. You enjoy building processes that don't exist yet.
• Absolute discretion and professionalism when handling confidential candidate, compensation, and company information.

Responsibilities

• Own interview scheduling for assigned searches and coordinate across multiple time zones, delivering a seamless candidate experience.
• Own candidate logistics end-to-end, including scheduling, travel, onsite coordination, and handoffs; drive timely feedback and debugs.
• Partner with recruiters and leadership on reporting around pipeline health and funnel metrics, and help scale recruiting processes.

Skills

Recruiting coordination

Stakeholder management

Data quality

Communication

Tools

Ashby ATS

Greenhouse

Lever

Job description

Vapi in San Francisco is building a world-class Recruiting Operations function to support rapid growth. You will own meaningful portions of our recruiting operations from day one, shaping systems, processes, and candidate experience to scale with the company.

We’re looking for someone who can design workflows, automate where possible, and partner closely with recruiters, managers, and executives to keep hiring moving swiftly and professionally.