Recruiting Operations & Enablement Specialist

IMC Financial Markets; Chicago (IL); On-site; USD 95,000 - 145,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Learning budget

Job summary

IMC Financial Markets is seeking an experienced Recruiting Operations & Enablement Specialist in Chicago to partner with the Global Head of Recruitment Operations. You will drive systems, processes, and programs that enable recruiting teams to work efficiently and deliver strong hiring outcomes.

You will lead operational projects, advance AI-enabled tools, and collaborate with recruiters, HRIS, and business stakeholders to remove friction and improve day-to-day recruiting workflows.

Qualifications

• Bachelor’s degree or equivalent in a related field.
• 4+ years experience in Recruiting Operations or similar role.
• Strong project management skills with multiple initiatives.
• Experience with Applicant Tracking Systems (Greenhouse preferred).
• Ability to translate stakeholder needs into executable plans.
• Demonstrated interest in applying AI/automation to recruiting workflows.
• Experience creating process documentation.
• Ability to navigate ambiguity and drive cross-functional collaboration.
• Willingness to travel between IMC offices.

Responsibilities

• Develop, maintain, and reimagine recruiting processes.
• Identify process improvements across recruiting across regions.
• Manage cross-functional projects from scoping through rollout.
• Collaborate on process documents and enablement materials.
• Partner with leadership to translate strategy into plans.
• Provide enablement for recruiters and coordinators.
• Create tools and playbooks to improve efficiency.
• Support onboarding and capability-building for operations staff.

Skills

Project management

Recruiting operations

AI & automation

Stakeholder management

Cross-functional collaboration

Education

Bachelor's degree

Tools

Greenhouse

Job description

Experienced

Business Operations

Chicago

As the Recruiting Operations & Enablement Specialist, you will support IMC's Global Head of Recruitment Operations in building and running the systems, processes, and programs that enable our recruiting teams operate efficiently and deliver excellent hiring outcomes.

You will partner closely with recruiters, recruiting coordinators, HRIS, and business stakeholders to lead operational projects, improve day-to-day processes, and identify practical ways to apply AI and automation to manual work.

You bring a recruiter's instinct for what good hiring looks like, a project manager's discipline for getting things done, and genuine curiosity about how technology — especially AI — can remove friction from recruiting. You listen closely to understand the real problem before designing a solution, and you're equally comfortable building relationships inside IMC and staying connected to the external recruiting and HR tech market.

Your Core Responsibilities

Recruiting Operations & Process Excellence

• Develop, maintain, and reimagine recruiting processes that balance the needs of the business with operational excellence.
• Identify process improvements across recruiting and help build processes and procedures that span multiple regions.
• Manage cross-functional projects from scoping through rollout, keeping timelines, stakeholders, and deliverables on track.
• Collaborate on process documents and ensure that enablement is top of mind and easily accessible to the global teams.
• Partner with the Global Head of Rec Ops to translate strategy into executable plans.

AI, Automation & Technology

• Bring a practical eye for where AI and automation can eliminate manual, repetitive work and free recruiting coordinators, ops specialists, and recruiters for higher-impact activity.
• Pilot, evaluate, and help implement AI-enabled tools and workflows across the recruiting tech stack.
• Stay current on emerging recruiting technology and AI trends, bringing forward ideas that keep IMC's tech stack competitive and well-optimized.
• Partner closely with the HRIS team on ATS on the recruiting tech stack and serve as a key bridge between functions.

Recruiter & Coordinator Enablement

• Provide in-person and virtual support to help unblock problems for regional ops teams when necessary.
• Build tools, documentation, playbooks, and training that help recruiters and recruiting coordinators work more efficiently and consistently.
• Listen to feedback from recruiters and coordinators to understand pain points, and translate that feedback into operational and technology improvements.
• Support onboarding and ongoing capability-building for recruiting operations staff.

Your Skills and Experience

• Bachelor’s degree in Business Administration, Organizational Psychology, Human Resources Management, or a related discipline.
• 4+ years of experience in Recruiting Operations or equivalent experience, ideally including time as a recruiter.
• Strong project management skills, with a track record of managing multiple initiatives simultaneously and driving them to completion.
• Experience working with Applicant Tracking Systems (Greenhouse preferred).
• Thrives in a fast-paced environment with competing priorities, but able to triage and set priorities based on business needs.
• A demonstrated eye for practical AI and automation applications — able to spot manual, repetitive work and identify realistic ways technology can improve it.
• Experience creating process documentation.
• Operationally minded, with a proven ability to navigate ambiguity, listen closely to stakeholders, and turn their input into clear, efficient solutions.
• Demonstrated ability to build strong cross-functional relationships across multiple teams, both internally and with the external recruiting and HR tech market.
• Genuine curiosity about recruiting and HR technology trends, with a disciplined approach to staying current through networking, industry events, and peer communities.
• Willing to travel frequently to other IMC offices to support enablement of recruiting operations.

Please note that immigration sponsorship is not offered for this specific opening.

About Us

IMC is a research-driven trading firm where quantitative modeling, machine learning, and engineering shape how modern markets are traded. A stabilizing force in markets since 1989, we provide liquidity across trading venues, delivering the best outcome in value and risk management to investors. Using our own technology and capital, we build proprietary systems and algorithms that operate across global markets. Our researchers, traders, and engineers work as a collective, combining rapid experimentation, advanced infrastructure, and real-time feedback to turn insight into execution and execution into advantage.

The Base Salary range for the role is included below. Base salary is only one component of total compensation; all full-time, permanent positions are eligible for a discretionary bonus and benefits, including paid leave and insurance. Please visit Benefits - US | IMC Trading for more comprehensive information.

Salary Range

$95,000 - $145,000 USD