Recruiting Operations Coordinator

DirectedLINK Corporation; Pasadena (CA); Hybrid; USD 110,000 - 160,000; Full time

Job summary

DirectedLINK Corporation is seeking a Recruiting Operations & Systems Lead to own the end-to-end recruiting workflow, from intake through onboarding. The role blends systems management, workflow optimization, and candidate sourcing support in a hybrid work setting.

The ideal candidate will manage automated processes, refine recruiting workflows, coordinate interviews, and ensure timely communication with Account Managers, clients, and candidates.

Qualifications

• Experience in recruiting coordination and operations
• Familiarity with ATS/CRM systems, sourcing platforms, and automation tools
• Strong written and verbal communication with stakeholders

Responsibilities

• Oversee the recruiting workflow from requirements to onboarding
• Manage automated recruiting system and candidate submissions
• Coordinate interviews and onboarding activities
• Support SDR outreach and candidate sourcing during peak periods

Skills

Organizational skills

Multi-tasking

Attention to detail

Tech-savvy

Recruiting coordination

ATS/CRM experience

Communication skills

Outreach

Job description

DirectedLINK is a growing staffing and recruiting firm specializing in IT, Finance, Accounting, and Operations talent. We are redesigning the traditional recruiting delivery model by combining automation, specialized recruiting resources, and clearly defined workflows to improve speed, quality, and scalability.

We are seeking a Recruiting Operations & Systems Lead to play a central role in operating this new delivery model.

Position Summary

The Recruiting Operations & Systems Lead is responsible for managing the flow of recruiting activity from the time a new job requirement enters our system through candidate submission, interview coordination, and onboarding.

This is a hybrid role combining three core areas:

Recruiting Systems & Workflow Management

Manage and oversee the automated recruiting system, ensuring new requirements, sourcing activity, candidates, and priorities move efficiently through the recruiting process.

Manage candidate submissions, interview scheduling, feedback, onboarding coordination, and other activities that keep searches progressing.

Candidate Sourcing / SDR Support

When additional recruiting capacity is needed, assist the SDR team with candidate outreach, screening, qualification, and other sourcing activity.

During the initial 3–6 month implementation period, the role will spend approximately one-third of its time in each area. As the operation matures, approximately 80% of the position will focus on recruiting operations, systems management, and coordination, with approximately 20% supporting direct candidate sourcing and outreach.

Key Responsibilities

Recruiting Systems & Workflow Management

• Own the day-to-day operation of DirectedLINK's automated recruiting workflow.
• Review incoming job requirements and ensure they are properly structured and prioritized.
• Manage job creation and posting across the ATS/CRM and applicable job boards.
• Initiate automated candidate sourcing and outreach processes.
• Monitor candidate activity and recruiting traffic throughout the day.
• Route requirements and candidate activity to the appropriate SDR or recruiting resource.
• Adjust searches, sourcing criteria, and priorities based on candidate results and Account Manager feedback.
• Monitor the recruiting pipeline to identify stalled searches, gaps in coverage, or workflow issues.
• Communicate search progress, candidate-market feedback, and potential issues to Account Managers.
• Help refine and improve recruiting workflows and automation as the system evolves.
• Prepare and submit qualified candidates to clients.
• Ensure candidate submissions are complete, accurate, and professionally presented.
• Coordinate interviews between candidates, clients, Account Managers, and recruiting staff.
• Track interview feedback and ensure appropriate follow-up occurs.
• Maintain accurate candidate and job activity within the ATS/CRM.
• Coordinate offer, onboarding, and pre-employment activities for successful placements.
• Help ensure candidates receive timely communication throughout the recruiting process.
• Maintain visibility into active requirements, candidate pipelines, interviews, offers, and starts.

Candidate Sourcing & SDR Support

• Assist with candidate outreach when additional recruiting capacity is needed.
• Review sourced candidates and identify individuals who align with active requirements.
• Conduct initial candidate qualification and screening.
• Support phone, email, SMS, and other candidate outreach campaigns.
• Help the SDR team prioritize searches and candidate follow-up.
• Step into higher-volume sourcing activity during periods of increased demand.

What Success Looks Like

Success in this position is measured by the overall effectiveness of the recruiting delivery operation, including:

• New job requirements moving quickly into active recruiting.
• Consistent candidate coverage across priority searches.
• Candidates progressing efficiently from sourcing through submission and interview.
• Strong communication between SDRs, Account Managers, and recruiting operations.
• Accurate and timely candidate submissions.
• Minimal administrative delays in scheduling, feedback, offers, and onboarding.
• Recruiting technology and automation being used consistently and effectively.
• Ability to identify problems in the recruiting workflow before they become bottlenecks.
• Willingness to jump into candidate sourcing when additional horsepower is needed.

Ideal Background

We are looking for someone who is highly organized, comfortable with technology, and capable of managing many moving pieces simultaneously.

The ideal candidate may have experience in recruiting coordination, recruiting operations, staffing, talent acquisition, sourcing, or a similar high-volume workflow environment.

Experience in a staffing agency environment is helpful but not required.

Desired Skills & Characteristics

• Strong organizational and prioritization skills.
• Comfortable managing multiple jobs and candidate pipelines simultaneously.
• Strong attention to detail.
• Comfortable learning and operating technology-driven workflows.
• Ability to understand recruiting priorities and adjust activity accordingly.
• Strong written and verbal communication skills.
• Comfortable communicating with recruiters, candidates, Account Managers, and clients.
• Ability to identify process problems and recommend improvements.
• Strong follow-through and sense of ownership.
• Comfortable working in a fast-moving environment where priorities may change throughout the day.
• Willingness to perform both operational and hands-on recruiting work.
• Experience with ATS/CRM systems, sourcing platforms, job boards, or recruiting automation tools is a plus.