Recruiting Coordinator (temporary)

Kupu; Honolulu (HI); On-site; USD 25,000 - 30,000; Part time

Job summary

Kupu in Hawaiʻi seeks a Recruiting Coordinator to support regional and program recruitment strategies, outreach campaigns, and data management across Hawaiʻi and the Pacific.

This temporary, part-time role (~10 hours per week) involves collaborating with the Recruiting Manager, attending events, posting ads, and maintaining records. Strong Hawaiʻi knowledge and admin experience are preferred.

Qualifications

• Knowledge of Hawai‘i communities and local networks.
• Experience with administrative duties including scheduling and data management.
• Experience with social media creation and posting of promotional materials.
• Familiarity with CRM systems (e.g., Salesforce).
• Experience with ad managers (Meta Ads, Spotify Ads).

Responsibilities

• Assist in developing and implementing recruitment strategies.
• Identify recruitment needs with program staff and recruiters.
• Attend job fairs, workshops, and events to source applicants.
• Train staff and volunteers in recruiting presentations.
• Maintain records of opportunities and recruitment metrics.
• Post ads and create outreach materials across channels.
• Manage recruitment data and calendars.

Skills

Recruiting coordination

Administrative duties

Social media posting

Community knowledge of Hawai‘i

Interpersonal communication

Event outreach

Education

Bachelor’s degree or 3 years experience

Tools

Salesforce

Canva

Photoshop

InDesign

Premier Pro

Job description

Every year, Kupu provides over 200 opportunities in the conservation and sustainability fields throughout Hawaiʻi and the Pacific, designed for a wide range of young adults and emerging professionals. Recruiting and outreach for qualified applicants is accomplished strategically through general and targeted outreach strategies. The Recruiting Coordinator supports the Recruiting Manager with the implementation of regional and program-specific recruitment strategies to achieve Kupu’s recruiting goals to ensure that positions are filled in a timely manner. The Recruiting Team supports all Kupu programs using a wide range of outreach strategies, engaging with potential candidates, maintaining data collection and documentation, and handling related administrative duties.

Essential Functions and Responsibilities:

Assist in the development and implementation of recruitment strategies

• Collaborate with the Recruiting team and Program staff to identify recruitment needs
• Work closely with Recruiting team to design and implement regional and/or program-specific recruitment strategies to achieve recruiting goals for all Kupu activities
• Build relationships with Kupu alumni, school and college contacts, nonprofit and government partners, and other institutional partnerships to make recruiting more efficient and effective

Recruit Kupu members and participants

• Assist in identifying and attending job fairs, workshops, conferences, and hiring events to source potential applicants
• Assist in training staff, alumni, and volunteers in recruiting presentations and other outreach methods
• Assist in maintaining records of recruiting opportunities and recruiting metrics

Program marketing and recruiting material development

• Assist in implementation of Kupu marketing strategy by posting ads and position opportunities on social media, in online and print media, in partner newsletters, on bulletin boards, and elsewhere
• Create and/or update flyers, social media photo and video, website, and other outreach tools

Manage recruitment-related data

• Trank and input recruitment contacts into Kupu's database
• Maintain and respond to relevant interest sent to Kupu’s outreach and general information emails
• Maintain a calendar of recruitment activities across programs (including events, social media, etc.)

Other administrative and special event duties as needed

Minimum Qualifications:

• Strong knowledge of places and communities in Hawai‘i
• Experience with handling administrative duties (including but not limited to scheduling, coordinating, data management, etc.)
• Experience using social media and creating promotional materials
• Working knowledge of social media platforms: Instagram, YouTube, Facebook, TikTok, etc.
• Working knowledge of design tools (Photoshop, InDesign, Canva, Premier Pro etc.)
• Meet Kupu’s criminal history and background check requirements

Preferred Qualifications:

• Bachelor’s degree or three (3) years of relevant professional-level experience
• Experience with recruiting and outreach
• Experience with CRM (Customer Relationship Management) systems (e.g., Salesforce)
• Experience distributing promotional material
• Familiarity with ad managers (Meta Ads, Spotify Ads Manager, Newspaper, Radio, etc.)
• Interest in working with people of multiple generations and in environmental conservation

Physical Requirements:

Due to the nature of Kupu’s programs, the physical demands described below are representative of those that must be met by an employee to successfully perform essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moving into different positions to complete tasks in various environments, including tight or confined spaces
• Remaining in a stationary position, often standing or sitting for prolonged periods
• Moving about to accomplish tasks or moving from one worksite to another
• Communicating with others to exchange information
• Repetitive motions that may include the wrists, hands and/or fingers
• Accuracy, neatness and thoroughness of the work assigned
• Sedentary work that primarily involves sitting/standing
• Light work that may include moving objects up to 15 pounds
• Effectively communicating with others to exchange information, including virtual meetings, in-person meetings, email, and other forms of communication
• Effectively use various electronic devices to accomplish the assigned work, such as computer, mobile phone, etc.

This is a temporary, part-time role, working approximately 10 hours per week.

Employment Type:

Part Time