Recruiting Coordinator/Sourcer

Broccoli AI; San Francisco (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Broccoli is hiring a Recruiting Coordinator/Sourcer to help scale as we grow. You will support recruiting across multiple roles and teams, keeping interviews moving and our hiring systems organized from day one.

You’ll own coordination, build workflows, templates, and improve processes to make recruiting faster and more consistent as the company scales. This is an opportunity to grow with leadership and expand into sourcing and screening responsibilities over time.

Qualifications

• Experience coordinating interviews in-house or at an agency.
• Ability to manage competing priorities in a fast-moving environment without letting details slip.
• Track record of improving a process, building a workflow, or creating a system that made a team more effective.
• Proactive approach to work, with the ability to anticipate what needs to happen next without waiting for direction.
• Strong attention to detail and a sense of ownership over accurate systems and data.
• Clear, warm communication skills and the ability to work effectively with candidates, hiring managers, and executives.
• An interest in building a career in recruiting and developing new skills beyond coordination over time.

Responsibilities

• Coordinate phone screens, interviews, onsites, and final rounds across multiple departments, juggling competing priorities.
• Help build and improve our recruiting processes, including interview templates, email templates, scorecards, and workflows in Ashby.
• Keep Ashby up to date with accurate candidate records, interview stages, and feedback so we have a clear picture of our hiring pipeline.
• Follow up with interviewers on feedback, flag bottlenecks, and proactively resolve issues to keep candidates moving through the process.
• Coordinate onsites from start to finish, including agendas, work samples, interview panels, interviewer prep, and the candidate experience.
• Keep candidates informed throughout the process with timely communication, clear next steps, and a positive experience.
• Help coordinate offers, reference checks, and handoffs to our HR team for onboarding.
• As you get comfortable in the role, you'll have opportunities to take on additional recruiting responsibilities, such as phone screens, sourcing, and other areas of the recruiting process.

Skills

Recruiting coordination

Recruiting operations

High-volume scheduling

Stakeholder management

Interview coordination

Process improvement

Attention to detail

Effective communication

Career development in recruiting

Tools

Ashby ATS

Job description

About Broccoli

At Broccoli, we're building AI teammates for the people who build and maintain our world.

We partner with plumbing, HVAC, and electrical contractors, the hardworking businesses that keep homes and communities running, and replace fragmented software and repetitive manual work with AI that actually gets the job done.

Our AI teammates answer phones, book appointments, follow up with customers, recover missed revenue, and help contractors deliver exceptional customer experiences, all while integrating seamlessly with platforms like ServiceTitan.

Before we wrote a single line of code, we visited more than 140 contractors to understand how these businesses truly operate. That firsthand experience shaped everything we've built.

Today

• Hundreds of contractors rely on Broccoli every day.
• We've grown to $20M+ ARR in under two years.
• We're trusted by everyone from independent contractors to some of the largest private equity backed operators in the home services industry.
• We're backed by Khosla Ventures and Y Combinator.

We're still just getting started.

The role

We're hiring a Recruiting Coordinator/Sourcer to help Broccoli scale. As we grow, you'll support recruiting across a range of roles and teams, from high-volume hiring to specialized and leadership-level searches.

You'll own the coordination and operational backbone of our recruiting process, keeping interviews moving, candidates informed, and our hiring systems organized as we grow. You'll also help build the workflows, templates, and systems that make recruiting faster and more consistent across the company.

This is an opportunity to take real ownership at an early-stage startup, work closely with recruiters and leadership, and help shape how we hire. As the team grows, there will be opportunities to get involved in other areas of recruiting, such as sourcing, candidate screening, and recruiting operations, depending on your interests and the needs of the business.

What you’ll do

• Coordinate phone screens, interviews, onsites, and final rounds across multiple departments, juggling competing priorities and last-minute changes.
• Help build and improve our recruiting processes, including interview templates, email templates, scorecards, and workflows in Ashby.
• Keep Ashby up to date with accurate candidate records, interview stages, and feedback so we have a clear picture of our hiring pipeline.
• Follow up with interviewers on feedback, flag bottlenecks, and proactively resolve issues to keep candidates moving through the process.
• Coordinate onsites from start to finish, including agendas, work samples, interview panels, interviewer prep, and the candidate experience.
• Keep candidates informed throughout the process with timely communication, clear next steps, and a positive experience.
• Help coordinate offers, reference checks, and handoffs to our HR team for onboarding.
• As you get comfortable in the role, you'll have opportunities to take on additional recruiting responsibilities, such as phone screens, sourcing, and other areas of the recruiting process.

What you’ll bring

• Background in recruiting coordination, recruiting operations, or a similar fast-paced role involving high-volume scheduling and stakeholder management. At least one year of interview coordination experience in-house or at an agency.
• Ability to manage competing priorities in a fast-moving environment without letting details slip.
• A track record of improving a process, building a workflow, or creating a system that made a team more effective.
• A proactive approach to work, with the ability to anticipate what needs to happen next without waiting for direction.
• Strong attention to detail and a sense of ownership over accurate systems and data.
• Clear, warm communication skills and the ability to work effectively with candidates, hiring managers, and executives.
• An interest in building a career in recruiting and developing new skills beyond coordination over time.

Nice to have

• Experience supporting hiring across multiple departments, such as sales, engineering, customer success, and operations, including high-volume roles.
• Previously worked at a high-growth startup, recruiting agency, or staffing firm.
• Familiarity with an ATS like Ashby, particularly building workflows, managing interview processes, or maintaining recruiting reports within an ATS.
• Exposure to sourcing or phone screening candidates.