Recruiting Coordinator & Scheduler – 6 month contract

Rezolute; Redwood (TX); Hybrid; USD 55,000 - 83,000; Full time

Job summary

Rezolute is seeking a Recruiting Coordinator & Scheduler to support Talent Acquisition operations with complex interview scheduling, candidate care, and high-touch experiences. The role collaborates with hiring managers and scientific leaders and represents our employer brand to candidates.

The position is hybrid, requiring onsite presence three days per week, and involves coordination across time zones, using Lever and Zoom for a seamless hiring process.

Qualifications

• Minimum of 3 years of hands-on experience in recruiting coordination, talent acquisition operations, or complex executive scheduling.
• Experience in biopharmaceutical, biotechnology, life sciences, or healthcare sectors strongly preferred.
• Direct, hands-on experience using Applicant Tracking Systems; Lever experience strongly preferred.
• Advanced proficiency with Google Workspace and/or Microsoft Outlook/Teams and video conferencing tools (Zoom, MS Teams).

Responsibilities

• Coordinate high-volume, multi-stage interviews across multiple time zones using Zoom/Teams and calendar tools.
• Maintain accurate candidate data and status updates in Lever.
• Serve as primary point of contact for candidates regarding interview schedules, travel arrangements, and reimbursement logistics.
• Send calendar invites and materials to internal interviewers to ensure timely feedback.
• Assist with generating offer letters, initiating background checks, and onboarding transitions.
• Identify opportunities to streamline scheduling workflows and improve TA efficiency.

Skills

Interview scheduling

Candidate experience

Calendar management

Communication

Confidentiality

Tools

Lever

Google Workspace

Microsoft Outlook/Teams

Zoom/Teams

Job description

Rezolute is a late-stage rare disease biopharmaceutical company focused on developing transformative therapies for patients living with severe metabolic and endocrine disorders. Our lead investigational therapy, RZ358 (ersodetug), is a fully human monoclonal antibody in late-stage clinical development for the treatment of congenital and acquired forms of hyperinsulinism (HI). Rezolute’s mission is to bring hope and meaningful solutions to patients and families affected by rare diseases through scientific innovation, collaboration, and integrity.

Position Overview

As a Recruiting Coordinator & Scheduler, you will support Talent Acquisition operations. You will manage complex interview schedules, coordinate high-touch candidate experiences, and ensure seamless logistics throughout the hiring pipeline. Working closely with hiring managers, scientific leaders, and talent acquisition teams, you will represent our employer brand to candidates and help maintain a high standard of candidate care.

This is a hybrid contract position requiring onsite presence three days per week.

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Key Responsibilities

• Interview Logistics & Scheduling: Coordinate high-volume, multi-stage interviews (phone screens, technical presentations, panel interviews, and executive debriefs) across multiple time zones using Zoom/Teams and calendar tools.
• Applicant Tracking System (ATS) Management: Maintain accurate data, move candidates through workflows, and maintain accurate candidate status updates and changes in Lever.
• Candidate Experience: Serve as the primary point of contact for candidates regarding interview schedules, travel arrangements (if applicable), and reimbursement logistics.
• Hiring Manager & Interviewer Support: Send calendar invites, related material and information to internal interviewers to ensure timely candidate feedback.
• Offer & Onboarding Support: Assist with generating offer letters, initiating background checks, and transitioning hired candidates to the HR onboarding team.
• Process Improvement: Identify opportunities to streamline scheduling workflows and improve overall talent acquisition efficiency.

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Qualifications & Requirements

• Experience: Minimum of 3 years of hands-on experience in recruiting coordination, talent acquisition operations, or complex executive scheduling.
• Industry background: Prior experience in the biopharmaceutical, biotechnology, life sciences, or healthcare sectors strongly preferred.
• ATS Expertise: Direct, hands-on experience using Applicant Tracking Systems required; Lever experience strongly preferred.
• Tools Proficiency: Advanced proficiency with Google Workspace (Gmail, Calendar, Docs/Sheets) and/or Microsoft Outlook/Teams, alongside video conferencing tools (Zoom, MS Teams).
• Communication & Interpersonal Skills: Outstanding verbal and written communication skills with a strong candidate-first customer service orientation.
• Detail-Oriented & Adaptable: Exceptional organizational skills with the ability to manage competing priorities, handle last-minute schedule shifts gracefully, and maintain confidentiality.

Rezolute (RZLT) currently anticipates the base salary for the Recruiting Coordinator & Schedulerrole could range from $40.00 per hour to $60.00 per hour and will depend in part on the successful ++candidate’s++qualifications for the role, including education and experience