Recruiting Coordinator - Remote

PDS Defense; Phoenix (AZ); Remote; USD 30,000 - 42,000; Full time

Benefits offered by this job

401(k)

DailyPay

Career counseling

Job summary

PDS Defense, Inc. is seeking a motivated Recruiting Coordinator to join our Talent Acquisition team in a remote-capable role based in Phoenix, AZ.

The position supports day-to-day recruiting operations, coordinating interview activities, and serving as the primary contact for candidates, recruiters, hiring managers, and interview panels. You will arrange travel, manage expenses, and assist with improving scheduling workflows while ensuring timely communication and an exceptional candidate

Qualifications

• Strong organizational and multi-tasking abilities
• Excellent verbal and written communication
• Ability to handle sensitive information with discretion
• Proficiency in Outlook, Word, Excel

Responsibilities

• Coordinate and schedule interviews across multiple time zones
• Manage complex scheduling including panel and executive interviews
• Serve as primary contact for candidates and recruiters
• Arrange candidate travel and accommodations
• Process and track candidate reimbursements
• Prepare interview materials and maintain candidate records in ATS
• Support improvements to scheduling workflows and tools
• Track scheduling metrics and report on outcomes
• Partner with recruiting teams to enhance candidate experience
• Provide administrative support to Talent Acquisition as needed
• Ensure recruiting practices comply with OFCCP and EEOC guidelines

Skills

Scheduling

Communication

Confidentiality

MS Office

Education

High School Diploma or equivalent with 8+ years of experience

Bachelor's degree with 4+ years of relevant experience

Tools

Workday

HRIS/ATS

Job description

Administrative/Clerical

Recruiting Coordinator - Remote , AZ Posted: 10/23/2026

Job Description

Job ID#:

226883

Job Category:

Administrative/Clerical

Position Type:

Associate - W2

Shift:

1

Recruiting Coordinator

Location: Phoenix, AZ (Remote)

Pay Rate: $26.00 per hour

Schedule: Monday-Friday, 7:30 AM - 4:30 PM

Overview

We are currently seeking a motivated and highly organized Recruiting Coordinator to join our dynamic Talent Acquisition team. This role provides critical administrative and operational support for recruitment activities across the business and plays an integral part in delivering an exceptional candidate experience.

As a Recruiting Coordinator, you will support day-to-day recruiting operations, coordinate interview activities, and serve as a key point of contact for candidates, recruiters, hiring managers, and interview teams. This position reports to the Talent Acquisition Operations Manager/Lead.

Key Responsibilities

• Coordinate and schedule interviews across multiple time zones, ensuring alignment between candidates, recruiters, hiring managers, and interview panels.
• Manage complex scheduling logistics, including panel, executive, and high-volume interview calendars.
• Serve as the primary point of contact for candidates throughout the interview process, providing timely communication and support.
• Arrange candidate travel, including flights, hotels, and ground transportation, ensuring seamless interview experiences.
• Process and track candidate expense reimbursements in accordance with company policies.
• Prepare and distribute interview schedules, candidate profiles, and evaluation materials to interview teams.
• Maintain accurate candidate records and status updates within the Applicant Tracking System (ATS).
• Support improvements to interview scheduling workflows, processes, and tools to increase operational efficiency.
• Track and report key scheduling and recruiting coordination metrics.
• Partner with recruiting teams to enhance the overall candidate experience.
• Provide additional Talent Acquisition administrative support as business needs evolve.
• Ensure recruiting practices comply with all applicable federal, state, and local employment laws, including OFCCP and EEOC guidelines.

Minimum Qualifications

• High School Diploma or equivalent with 8+ years of professional experience; OR
• Bachelor's degree with 4+ years of relevant experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Exceptional verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.

Preferred Qualifications

• 1-2 years of Talent Acquisition Coordination, Administrative Assistant, or heavy calendaring/scheduling experience.
• Experience supporting high-volume recruiting environments.
• Advanced knowledge of Microsoft Office Suite and internet research tools.
• Experience using Workday and/or other Human Resources Information Systems (HRIS) or Applicant Tracking Systems.
• Strong attention to detail and customer-service mindset.

Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

Job Requirements

Minimum Security Clearance:

No Clearance

Military connected talent encouraged to apply.

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled