Recruiting Coordinator - Memphis

Xai; Memphis (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

SpaceXAI is seeking a Recruiting Coordinator to manage interview scheduling, candidate data, and the overall candidate experience in a fast-paced startup setting. You will ensure smooth onsite, phone, and virtual interviews and collaborate with hiring managers to deliver a high-quality candidate journey.

The ideal candidate has strong organizational and communication skills, adaptability, and a Bachelor's degree. This role is based in Memphis, with flexibility for overtime as needed.

Qualifications

• Bachelor’s degree or equivalent.
• Excellent organizational, project management, and multitasking abilities.
• Strong interpersonal and communication skills.
• Experience in a fast-paced environment.
• Ability to manage multiple ongoing projects and adapt to shifting priorities.
• Team player with a high sense of urgency.

Responsibilities

• Coordinate and manage onsite, phone, and virtual candidate interviews.
• Schedule candidate interviews and logistics promptly.
• Represent partnerships with stakeholders, candidates, hiring managers, and interviewers to drive service quality.
• Drive ad hoc process improvement initiatives and special projects.
• Ensure data integrity and update candidate records in Greenhouse.
• Evaluate recruitment strategies and solutions to improve efficiency.

Skills

Organizational skills

Project management

Multitasking

Interpersonal skills

Communication skills

Fast-paced experience

Education

Bachelor's degree

Tools

Greenhouse

Job description

SpaceXAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

ABOUT THE ROLE:

We’re looking for individuals with a knack for attention to detail, organization, and coordination. Our Recruiting Coordinators will handle everything from scheduling interviews to tracking candidate data and ensuring that candidates have a lasting positive experience throughout the interview process. The ideal candidate has interest and possibly experience working in a fast‑paced startup‑like environment while wearing multiple hats to keep our candidate’s experience in mind. Availability, flexibility, and adaptability are the keys to success in this role.

RESPONSIBILITIES:

• Play a crucial role within a fast‑paced environment while working to coordinate and manage onsite, phone, and virtual candidate interviews
• Schedule candidate interviews and handle any type of candidate logistics promptly and accurately
• Represent and facilitate exceptional partnerships with all stakeholders, candidates, hiring managers, and interviewers to drive excellent customer service and consistent, high‑quality work
• Drive and participate in ad hoc process improvement initiatives and other special projects
• Ensure data integrity and update candidate records in the applicant tracking system, Greenhouse
• Evaluate and recommend recruitment strategies and solutions to make our processes more efficient

BASIC QUALIFICATIONS:

• Bachelor’s degree or equivalent

PREFERRED SKILLS OR QUALIFICATIONS:

• Excellent organizational, project management, and multitasking abilities
• Strong interpersonal and communication skills
• Previous experience in a fast‑paced environment
• Ability to manage multiple on‑going projects, be flexible to change, and adapt to shifting priorities
• Team player with a high sense of urgency
• Excellent written and oral communication skills
• Prior experience in people operations or recruiting functions

ADDITIONAL REQUIREMENTS:

• Available to occasionally work overtime, as schedules vary with operational needs; flexibility is key.
• Must be authorized to work in the US (visa sponsorship available for exceptional candidates).

ITAR REQUIREMENTS:

• To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

SpaceXAI is an equal opportunity employer. For details on data processing, view our Recruitment Privacy Notice.