Recruiting Coordinator: Interview Operations

Harvey; San Francisco (CA); Hybrid; USD 48,000 - 69,000; Full time

Job summary

Harvey is seeking a Recruiting Coordinator to join the Talent team to support rapidly growing hiring across the business. You will own end-to-end interview coordination, candidate communications, and scheduling logistics for a fast-scaling office in a hybrid environment.

You will partner with recruiters, hiring managers, and cross-functional leaders across the US and globally, ensuring thoughtful, on-brand candidate interactions and efficient processes.

Qualifications

• 1–3 years of experience in recruiting coordination, executive assistance, or a similar fast-paced operational role.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills, with a candidate-first mindset and the ability to represent Harvey's brand to external audiences.
• Comfort working in a hybrid environment and adapting quickly to shifting priorities in a high-growth setting.
• Experience with applicant tracking systems (e.g., Greenhouse) and modern scheduling tools.
• A proactive, solutions-oriented approach with a bias toward action and continuous improvement.

Responsibilities

• Own end-to-end interview scheduling and coordination for roles across the G&A, GTM, and Engineering, Product, and Design, ensuring a smooth and timely process.
• Serve as the primary point of contact for candidates throughout the interview lifecycle, delivering an exceptional and on-brand experience.
• Partner with recruiters and hiring managers to manage interview logistics, panel selection, calendar coordination, and candidate communications.
• Maintain and continuously improve scheduling workflows, documentation, and coordination processes to support team efficiency and accuracy.
• Support onboarding logistics and broader talent operations projects as the operations team scales.

Skills

Organizational skills

Communication skills

Hybrid readiness

Attention to detail

Tools

Greenhouse

Scheduling tools

Job description

Harvey is seeking a Recruiting Coordinator to join the Talent team to support rapidly growing hiring across the business. You will own end-to-end interview coordination, candidate communications, and scheduling logistics for a fast-scaling office in a hybrid environment.

You will partner with recruiters, hiring managers, and cross-functional leaders across the US and globally, ensuring thoughtful, on-brand candidate interactions and efficient processes.