Recruiting Coordinator (fixed-term)

Everlaw; San Francisco (CA); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, vision

FSA

Mental health support

Parental leave

Life and disability insurance

401(k) matching

Paid vacation

Hybrid work

Internet reimbursement

Catered lunch

Job summary

Everlaw in Oakland, CA is seeking a Recruiting Coordinator to own the interview coordination and candidate experience from the first phone screen through the final onsite. This six-month, full-time, non-exempt role has a hybrid schedule (in-office Mon/Wed/Thu with remote Tue/Fri).

You’ll calendar complex interviews, master ModernLoop and Greenhouse, partner with recruiters and hiring managers, and welcome candidates to provide an exceptional Everlaw experience.

Qualifications

• 6+ months of experience in recruiting or recruiting coordination, supporting high-volume hiring or complex recruiting processes.
• Hands-on experience with ModernLoop scheduling platform and Greenhouse ATS.
• Clear, quick, and professional communication with candidates, hiring managers, recruiters.
• Highly organized with the ability to manage multiple tasks, schedules, and priorities.
• Experience using Google Suite and basic spreadsheet functionality.
• Authorized to work in the United States; Everlaw does not sponsor U.S. employment visas for this role.

Responsibilities

• Schedule panel and onsite interviews across our offices based on well-defined interview plans.
• Become a power user in our scheduling tool (ModernLoop) and applicant tracking system (Greenhouse) to accurately turn around scheduling requests in a timely manner.
• Partner directly with our recruiters and hiring managers across the business to ensure candidates move through our recruiting process in a delightful and efficient manner.
• Use documented interview plans to schedule candidates for their next touchpoints in our hiring process.
• Welcome candidates onsite and give them tours of our Oakland HQ, providing an exceptional candidate experience, representing Everlaw’s values and culture.

Skills

Recruiting coordination

Clear communication

Organizational skills

Google Suite

Tools

ModernLoop

Greenhouse

Job description

You’ll own the interview coordination process and candidate experience from the first phone call through the final onsite, ensuring every applicant moves through our talent pipeline smoothly and professionally.

In a fast-moving hiring environment, you’ll rely on your organizational skills, knowledge of team priorities, and relationships across the business to manage complex schedules and unscripted demands with a calm, collected demeanor.

This is a full-time, non-exempt, fixed-term position (expected length of 6 months) based in our Oakland, CA office with a hybrid work schedule: in office M/W/Th with the option to work from home on Tu/Fr. Note: the expected start time for this role is between 7-8 AM PT to help support our EST-based offices and interviewing needs.

What you'll do...

• Schedule panel and onsite interviews across our offices based on well-defined interview plans.
• Become a power user in our scheduling tool (ModernLoop) and applicant tracking system (Greenhouse) to accurately turn around scheduling requests in a timely manner.
• Partner directly with our recruiters and hiring managers across the business to ensure candidates move through our recruiting process in a delightful and efficient manner.
• Use documented interview plans to schedule candidates for their next touchpoints in our hiring process.
• Welcome candidates onsite and give them tours of our Oakland HQ, providing an exceptional candidate experience, representing Everlaw’s values and culture.

About you

• You have 6+ months of experience in recruiting or recruiting coordination, supporting high-volume hiring or complex recruiting processes across different departments.
• You have hands-on experience with the ModernLoop scheduling platform and Greenhouse applicant tracking system (ATS)
• You communicate clearly, quickly, and professionally with candidates, hiring managers, and recruiters.
• You are highly organized and thrive on managing multiple tasks, schedules, and priorities simultaneously.
• You have experience using Google Suite and intermediate knowledge of how to maintain and utilize basic spreadsheet functionality.
• You are authorized to work in the United States. Please note that at this time, Everlaw is not sponsoring U.S. employment visas for this role.

Think you're missing some of the skills and are hesitant to apply? We do not believe in the 'perfect' candidate and encourage you to apply if you feel you can bring value to our team. We often revisit candidates who may have applied for a different role if something comes up that's a better fit.

The Team - Recruiting

The Recruiting team builds the teams that advance Everlaw's mission by connecting exceptional, diverse talent with meaningful work. It partners across the company to define what success looks like, attract strong candidates, and support fair, evidence-based hiring decisions. This work strengthens a scalable, quality-focused hiring engine that raises talent density while delivering a candidate experience worthy of Everlaw's award-winning culture.

• The expected hourly range for this role is $38.47 - $48.56, actual salary will be determined based on factors including the candidate's experience and skills. This role is eligible for the benefits below.
• Comprehensive medical, dental, and vision coverage
• Flexible Spending Accounts for health and dependent care expenses
• Membership to Modern Health to support mental health and wellness
• Paid parental leave
• Company-sponsored life and disability insurance
• 401(k) plan with company matching of up to 4% of eligible annual compensation
• An accrual of 17 paid vacation days, 11 federal holidays, and paid sick leave
• Hybrid work with regular work-from-home days and flexibility for life's logistics
• Monthly home internet reimbursement, plus a stipend for your desk setup
• Catered lunch each workday, plus snacks and company-wide events in our offices

About Everlaw

When a lawsuit or investigation happens, teams must comb through vast amounts of electronic evidence — emails, documents, chats, files — to find what matters. That work is not a side task but the case itself, and where most of the time and money in litigation goes. Everlaw is the litigation and investigation management platform changing that, using AI to turn mountains of messy data into the handful of facts that win or lose a case, compressing weeks of work into hours.

We're the kind of place that's ranked #1 on G2 in our category and named a Great Place to Work ™ by our own team. So if you want a front row seat to an industry in transformation, career-defining work you'll be proud to tell people about, and real upside at a company in control of its own destiny, we'd love to get to know you.

At Everlaw, you'll shape how AI re-wires the legal industry, at a category-leading business built on a mission to illuminate the truth.

Everlaw is an equal opportunity employer. We pride ourselves on having a diverse workforce and we do not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. We respect the gender, gender identity and gender expression of our applicants and employees, and we honor requests for pronouns. It is our policy to comply with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity, including the California Equal Pay Act. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

When preparing to engage with Everlaw as a candidate, you may use AI tools for research, polishing application materials, and interview prep. However, any assessments (unless explicitly stated), remote interviews or live interviews must be completed independently without AI support. By submitting your application, you agree to adhere to these rules. Here's the link to our full policy , and please reach out with any questions!

We use Gem as part of our hiring and/or promotional processes. As part of the evaluation process, we provide Gem with job requirements and candidate-submitted applications. Certain features of the platform may qualify it as an Automated Employment Decision Tool (AEDT) under applicable regulations. For positions in New York City, our use of Gem complies with NYC Local Law 144. We began using Gem in April 2026.