Recruiting Coordinator & Executive Assistant

Stamm Tech; Milwaukee (WI); On-site; USD 45,000 - 60,000; Full time

Job summary

Stamm is seeking a Recruiting Coordinator & Executive Assistant to join our Shared Services team at the Milwaukee headquarters. You will support Stamm Media and Stamm Technologies by coordinating recruiting efforts and providing administrative support to the CEO and ELT.

No prior experience is required; we will teach the systems and processes. The role emphasizes relationship-building, initiative, and a warm, welcoming candidate experience across two growing technology companies.

Qualifications

• Bachelor’s degree required.
• No prior professional experience required.
• Exceptional common sense and practical judgment.
• High emotional intelligence and the ability to communicate with different personalities.
• Warm, friendly, and approachable personality.
• Genuine enjoyment of meeting, speaking with, and helping people.
• Natural curiosity about people and what motivates them.
• Excellent written and verbal communication skills.
• Strong organization and attention to detail.
• Dependability and consistent follow-through.
• Ability to manage multiple priorities in a fast-moving environment.
• Confidence to take initiative while knowing when to ask questions.

Responsibilities

• Coordinate recruiting activities across Stamm Media and Stamm Tech.
• Draft, post, and maintain job openings across platforms.
• Proactively identify and contact potential candidates.
• Conduct initial phone or video screening conversations.
• Schedule interviews and coordinate communication with candidates and managers.
• Maintain recruiting records and track candidates through the process.
• Assist with onboarding and new-hire paperwork.

Skills

Emotional intelligence

People skills

Excellent communication

Organizational skills

Attention to detail

Follow-through

Professional discretion

Education

Bachelor’s degree

Tools

Microsoft Office

ATS / recruiting software

Job description

Recruiting Coordinator & Executive Assistant

We’re seeking an exceptionally capable, people-oriented individual to help us find, attract, and welcome great people across both Stamm Media and Stamm Tech. Recruiting will be the primary focus of this role, with additional responsibility for providing administrative support to our CEO and Executive Leadership Team (ELT).

This position offers a rare opportunity for an early-career professional to gain exposure to recruiting, company leadership and business operations across two growing technology companies.

Experience is not required.We will teach the systems, processes, and details. What matters most is finding someone with exceptional common sense, emotional intelligence, warmth, initiative, and follow-through. The right person will genuinely enjoy meeting people, building relationships, and helping candidates navigate an important career decision.

This role embodies our High Tech. High Touch. philosophy: leveraging technology to promote brands and work efficiently while ensuring every interaction remains thoughtful and human.

Who We Are

Stamm is a group of service-driven technology companies headquartered in Milwaukee.

Stamm Media is a nationwide experiential and event technology company. We provide audiovisual production, interactive technology, digital content, and innovative technology experiences for trade shows, corporate events, and brand activations across the country.

Stamm Technologies is a Milwaukee-based managed IT services company. We help businesses and nonprofit organizations manage, secure, and improve their technology through responsive support, strategic guidance, and long-term partnership.

Although the two companies serve different markets, they share common ownership, leadership, values, and resources. This position will be part of the Shared Services team, supporting the people and priorities of both organizations.

What You’ll Do

Coordinate Recruiting and Hiring

• Coordinate recruiting activities across both Stamm Media and Stamm Tech.
• Work with hiring managers to understand open positions and the qualities needed for each role.
• Draft, post, and maintain job openings across recruiting platforms.
• Proactively identify and reach out to potential candidates.
• Review applications and determine which candidates should move forward.
• Conduct initial phone or video screening conversations.
• Schedule group and individual interviews and coordinate communication among candidates and hiring managers.
• Maintain recruiting records and track candidates throughout the hiring process.
• Keep candidates informed and engaged through timely, thoughtful follow-up.
• Assist with reference checks, background checks, offer letters, and employment documents.
• Coordinate new-hire paperwork, first-day schedules, and onboarding activities.
• Build relationships with colleges, professional organizations, recruiting partners, and other sources of talent.
• Help develop and maintain a pipeline of potential candidates for future hiring needs.
• Look for creative ways to improve how we find, evaluate, and attract great people.
• Ensure every candidate receives a responsive, organized, and welcoming experience, whether or not they are ultimately hired.

Support Employee Onboarding and Engagement

• Help new employees feel welcomed, prepared, and connected to the company.
• Coordinate with managers to ensure equipment, accounts, workspaces, and training plans are ready.
• Assist with employee recognition, company events, and culture-building initiatives.
• Gather feedback from new employees and help improve the recruiting and onboarding experience.Support internal communication and other people-focused projects.

Support the CEO and Leadership Teams

• Assist the CEO with scheduling, meetings, and follow-up items.
• Help organize information, documents, priorities, and action items.
• Prepare draft correspondence, meeting materials, reports, and presentations.
• Assist the CEO and ELT with research and special projects.
• Track commitments and deadlines to help ensure consistent follow-through.
• Handle confidential business, employee, and personal information with discretion.
• Anticipate needs and address routine matters independently when appropriate.

Provide Shared Services and Administrative Support

• Assist with administrative needs and special projects across both companies.
• Welcome visitors and contribute to a friendly, professional office environment.
• Assist with document preparation, reporting, recordkeeping, and data entry.
• Anticipate what needs attention and take initiative to move it forward.

What We’re Looking For

• Bachelor’s degree required.
• No prior professional experience required.
• Exceptional common sense and practical judgment.
• High emotional intelligence and the ability to communicate with different personalities.
• A warm, friendly, and approachable personality.
• Genuine enjoyment of meeting, speaking with, and helping people.
• Natural curiosity about people and what motivates them.
• Excellent written and verbal communication skills.
• Strong organization and attention to detail.
• Dependability and consistent follow-through.
• Ability to manage multiple priorities in a fast-moving environment.
• Confidence to take initiative while knowing when to ask questions.
• Professionalism and discretion when handling confidential information.
• Comfort learning and using technology and business applications.
• Humility, curiosity, adaptability, and a willingness to learn.

Bonus Points For

Experience is not required, but any of the following would be helpful:

• Customer service or another people-focused role.
• Recruiting, interviewing, human resources, or employee onboarding.
• Campus involvement, student leadership, or experience helping an organization attract new members.
• Using AI tools such as ChatGPT, Claude, or similar platforms to research, organize information, draft content, or improve productivity.

Work Location and Travel

This is an in-office position based at our Milwaukee, Wisconsin headquarters. The role requires regular in-person interaction with the CEO, ELT, employees, candidates, and visitors.

Occasional travel may be required, including visits to our Southern California and Las Vegas offices, recruiting activities, and event sites throughout the United States. Travel may occasionally include overnight or multi-day trips.

What Success Looks Like

• Open positions attract strong, well-qualified candidates.
• Recruiting processes move forward consistently without candidates or hiring managers needing to chase updates.
• Candidates feel welcomed, informed, and respected throughout the process.
• Hiring managers receive organized, responsive, and dependable recruiting support.
• New employees arrive prepared and receive a thoughtful onboarding experience.
• The company develops stronger relationships with colleges and other sources of talent.
• The CEO and leadership teams receive reliable administrative support.
• Confidential information is handled with discretion and sound judgment.
• The individual grows steadily in independence, responsibility, and value to both companies.

The Right Person for This Role

We are not looking for someone who already knows every aspect of recruiting or executive support. We are looking for someone with the underlying qualities needed to become exceptional at the role.

The right person is sharp, personable, organized, emotionally intelligent, and highly dependable. They are naturally curious about people, read situations well, communicate comfortably, and know how to make others feel welcome. They follow through on details, use good judgment, and take ownership without needing instructions for every step.

We can teach the responsibilities. We are looking for the right person to help us build our team, contribute across both companies, and grow with us.