Recruiting Coordinator

Lab37; Warrendale (Allegheny County); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Flexible Spending Accounts

Discretionary vacation days

Paid holidays

Job summary

Lab37 is seeking a Recruiting Coordinator to facilitate a smooth recruitment process. Located in Warrendale, PA, you will coordinate interview schedules, communicate with candidates and ensure a high-quality experience throughout the hiring journey.

The ideal candidate should have a Bachelor’s degree, 2+ years of relevant experience, and excellent organizational skills. We offer a base salary of $50,000 - $60,000 per year along with comprehensive benefits including healthcare, retirement plans, and more.

Qualifications

• 2+ years of experience in recruiting coordination, HR operations, or a related role.
• Exceptional ability to manage multiple competing priorities with high attention to detail.
• Strong communication and interpersonal skills.

Responsibilities

• Coordinate high-volume interview scheduling.
• Champion an exceptional candidate experience.
• Collaborate to refine hiring workflows.
• Leverage data to drive decisions on recruiting metrics.
• Manage logistics for recruiting projects and events.

Skills

Organizational skills

Communication skills

Time management

Interpersonal skills

Education

Bachelor's degree or equivalent practical experience

Tools

Google Workspace

Microsoft Office Suite

Applicant Tracking System (ATS)

Job description

At Lab37, we build the technology, systems, and physical infrastructure that power the future of food operations. Our products help restaurant partners run smarter, faster, and more profitably by optimizing kitchens, equipment, labor, inventory, and on-premise workflows through intelligent automation.

We’re solving real operational challenges with engineering, hardware, software, and services that scale globally.

Our mission: Build the infrastructure that helps operators thrive.

What you’ll do

As a Recruiting Coordinator on the Lab37 Recruiting team, you will be a strategic partner to recruiters, hiring managers, and interviewers, collaborating closely to ensure a smooth and efficient recruiting process. You will serve as a key advocate for our company and ensuring a high-quality, welcoming experience for every candidate. This position requires excellent organizational skills, clear communication, and the ability to thrive in a fast-paced, high-volume environment.

You will

• Coordinate high-volume interview scheduling, serving as the central point of contact for candidates, interviewers, and business leaders.
• Champion an exceptional candidate experience through timely, professional, and empathetic communication from initial contact to final decision.
• Collaborate with recruiters and hiring managers to continuously refine and optimize hiring workflows, identifying bottlenecks and boosting overall efficiency.
• Leverage data to drive decisions by conducting bi-weekly analysis on key recruiting metrics (e.g., interview volume, time-to-hire, candidate pass-through rates) and sharing actionable insights.
• Manage the logistics and candidate communications for key recruiting projects and events designed to attract top‑tier talent.
• Provide essential coordination and logistical support for recruiting events, projects, and other talent engagement initiatives.

What we’re looking for

Minimum Qualifications

• Bachelor’s degree or equivalent practical experience.
• 2+ years of experience in recruiting coordination, HR operations, or a related role.
• Exceptional organizational and time-management skills, with a proven ability to manage multiple competing priorities with high attention to detail.
• Strong communication and interpersonal skills, with the ability to interact effectively with candidates, recruiters, and business leaders.

Preferred Qualifications

• Experience working in a fast‑paced, high‑volume recruiting environment.
• Proficiency with Google Workspace or Microsoft Office Suite.
• Experience with an Applicant Tracking System (ATS).
• High‑Impact Recruiting: Hire the builders and operators who will define Lab37’s physical and technological systems.
• Cross‑Functional Exposure: Work closely with Engineering, Hardware, Ops, and GTM leadership.
• Builder Culture: We move fast, operate with extreme ownership, and solve meaningful real‑world problems.

What else you need to know

This role is onsite in our Warrendale, PA office, 5 days a week. We believe tight collaboration between Engineering, Ops, and GTM teams is essential when building complex systems that blend hardware, software, and services.

Base salary range: $50,000 - $60,000 per year. Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications. Base salary is just one part of your total rewards package. You may also be eligible for equity awards and an annual performance‑based bonus.

Benefits Summary (USA Full‑Time Exempt Employees)

• Medical, dental, and vision insurance (multiple plans, incl. HSA options).
• Company‑paid life and disability insurance (short‑ and long‑term).
• Voluntary insurance: accident, critical illness, hospital indemnity.
• Optional supplemental life insurance for self, spouse, and children.
• 401(k).
• Health Savings Account (HSA).
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter).
• Discretionary vacation days.
• 8 paid holidays per year.

Benefits are subject to change at the company's discretion.

Ready to join us as we serve those who serve others?

Lab37 is an equal opportunity employer. As set forth in Lab37’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.