Recruiting Coordinator

Edison Scientific, Inc.; San Francisco, Boston, New York (CA, MA, NY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Equity

Healthcare coverage

Parental leave stipend

Fertility coverage

Mental health support

Parental leave (12 weeks)

Pet care stipend

Commuter benefits

401(k) matching

Health and wellness stipend

Daily lunch provided

Team off-sites

Job summary

Edison Scientific, Inc. is seeking a Recruiting Coordinator to manage interview logistics, own the candidate experience, and support sourcing for upcoming roles. You’ll work directly with hiring managers, scientists, and engineers in a fast-paced startup environment.

You’ll help build warm pipelines while ensuring a smooth interview process across time zones and across multiple interview rounds. This role is based in San Francisco, CA.

Qualifications

• 2+ years in recruiting coordination, recruiting operations, executive/administrative support, or sourcing.
• Exceptional organization, judgment, and follow-through when the calendar is chaotic.
• Warm, fast, clear communication with candidates and hiring managers.
• Exposure to sourcing processes and top talent sourcing.
• Excitement about growing a career in sourcing in a fast-moving culture.
• Comfort with data: you track your own work and use it to improve.
• Builder’s mindset in an early-stage environment to improve processes.

Responsibilities

• Run interview scheduling end to end across time zones, including multi-interviewer loops and travel.
• Own the candidate experience from first reply to offer.
• Support top-of-funnel sourcing and build pipelines for upcoming roles.
• Run first-round screens and document findings for quick hiring decisions.
• Collaborate with hiring managers, scientists, and engineers to define what great looks like.
• Maintain ATS data hygiene and surface process improvements as we scale.
• Participate in other projects as priorities change.

Skills

Recruiting coordination

Organizational skills

Communication

Sourcing knowledge

Data-driven

Startup mindset

Tools

Ashby

Juicebox

Gem

Job description

About Us

Edison Scientific builds and deploys AI scientist agents to accelerate science and the development of new medicines. We are an ambitious team run by scientists and engineers from leading institutions across biology, physics, chemistry, and AI.

About the role

Edison Scientific is building AI that does real scientific research, and we’re hiring fast across some of the hardest-to-find talent in the market: software engineers who can embed with pharma teams and ship production code, applied AI engineers building autonomous research agents, computational biologists fluent in both science and software, and scientists who want to push what AI can do for drug discovery.

These candidates have options and little patience for a clunky process. As our Recruiting Coordinator, you’ll own the logistics behind our interviews and make sure every candidate has an experience they’d tell their friends about. You’ll also support our recruiters with top-of-funnel sourcing and first-round screens, so pipelines are warm before roles open and hiring managers get useful signal quickly.

You’ll work directly with hiring managers, scientists, engineers, and leadership, in a small team where you can own processes and improve them.

Key Responsibilities

• Run interview scheduling end to end. Coordinate multi-interviewer loops, onsite visits, travel, and logistics across time zones, and keep candidates and interviewers informed at every step.

• Own the candidate experience. Be the responsive, warm, clear point of contact candidates remember, from first reply to offer.

• Support top-of-funnel sourcing. Build and nurture pipelines for upcoming roles, and run outreach to passive candidates, working from search criteria set with your recruiter partners.

• Run first-round screens. Conduct high-volume screens and write them up so hiring managers can act quickly.

• Stay calibrated with hiring managers. Learn what great looks like for each role, and flag when the pipeline or the profile is drifting.

• Track the funnel. Keep your own pipeline and scheduling metrics (response rates, time-to-schedule, drop-off) and surface what you see to the team.

• Keep the system clean. Maintain data hygiene in our ATS, and spot and fix process gaps as we scale.

• Pitch in on other projects as the team grows and priorities change.

Required Qualifications

• 2+ years in recruiting coordination, recruiting operations, executive/administrative support, or sourcing

• Exceptional organization, judgment, and follow-through when the calendar is chaotic and priorities shift

• Warm, fast, clear communication, the kind of person candidates and hiring managers are glad to hear from

• Exposure to and knowledge of the sourcing process, including how to find top talent

• Excitement about growing a career in sourcing and thriving in a fast-moving work culture

• Comfort with data: you track your own work and use it to improve

• A builder’s mindset and experience in an early-stage environment, where you improve processes instead of waiting for them

Preferred Qualifications

• Hands-on experience with Ashby, Juicebox, Gem, or similar ATS and AI sourcing tools (and curiosity about the next ones)

• Startup or hyper-growth experience

Why join us?

We're a fast-moving, mission-driven culture where smart people do their best work and actually enjoy doing it. We also offer full-time employees the following:

• Competitive salary and equity

• Full healthcare coverage; we pay 100% of premiums for you and your dependents

• Support for growing families, including a yearly new parent stipend and fertility coverage through Carrot

• Mental health support through Rula, our in-network therapist and psychiatrist network with fast availability

• 12 weeks of paid parental leave for maternity, paternity, and adoption

• Pet care support with a yearly employer-funded stipend for your animal companions

• Commuter benefits so you can pay for transit and parking with pre-tax dollars

• 401(k) company matching

• $300 health and wellness benefit quarterly

• Lunch is on us every day you're in the office, and dinner is on us when you're working late

• Regular team off-sites and company events

Edison Scientific is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.