Recruiting Coordinator

Aquent; Rhode Island; Remote; Full time

Job summary

Aquent is seeking a Recruiting Coordinator to play a pivotal role in their Talent Acquisition team. This remote position requires strong organizational and communication skills to effectively manage recruitment efforts while ensuring a positive experience for candidates and hiring teams alike. With a focus on operational efficiency and customer service, successful candidates will have a minimum of three years' experience in a professional office environment, along with a solid foundation in HR and recruiting practices.

Qualifications

• Minimum of 3 years in a professional office environment.
• 1 year in HR/Recruiting, staffing agency, or as a Recruiting Coordinator.
• Intermediate experience with Microsoft Office required.

Responsibilities

• Coordinates recruitment efforts and manages communication between candidates and hiring team.
• Responsible for posting job positions and maintaining recruitment documentation.
• Delivers interview experiences and manages service level agreements.

Skills

Detail and organization

Time management

Data entry and reporting

Sourcing techniques

Tools

Microsoft Office

Applicant Tracking Systems

Job description

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This position is remote

Position Summary

The Talent Acquisition Coordinator plays a critical role on the Talent Acquisition team. While the daily tasks may vary they are pivotal partners in providing coordination and support throughout the recruiting lifecycle. They manage and drive essential activities that keep candidates and leaders engaged and informed while also ensuring the Recruiter stays connected on all the moving parts of the process. Their efforts will power a more efficient team, as well as drive a more effective and meaningful experience for our leader and candidates. The position is about maximizing operational efficiency with a strong focus of customer service.

• Coordinates the recruitment efforts, scheduling, and communication between candidates and the hiring team
• Responsible for posting internal and external positions
• Utilizes Applicant Tracking System to communicate and document relevant recruiting information.
• Delivers a best in class interview experience for both candidates and the hiring team
• Actively manages candidates generated via Omnicare referral programs
• Manages service level agreements to ensure candidates receive the appropriate level of contact throughout the recruitment process
• Responsible for placing and posting job advertisements of open jobs to internet
• Prepares and sends offer letters/packets
• Performs background investigation, i.e., prior employment references, etc. to gain adequate information on which to base a selection decision
• Notifies final candidates of consideration or rejection
• Assist and participates in recruiting open houses, job fairs and campus recruiting, as well as ongoing research of the industry to collect information on trends and events that impact the availability and quality of resources and candidates
• Anticipates and follows up on requests and issues with a proactive, problem-solving approach
• Seeks out and recommends process improvements; implements new procedures as appropriate
• Educates recruiters on cutting edge sourcing techniques
  
  

REQUIRED: Minimum of 3 years of experience in a professional office environment is required. Minimum of 1 year working in HR/Recruiting function or staffing agency either as a Recruiting Coordinator and/or Office Manager with basic understanding of recruiting and HR concepts, policies, and administrative procedures is required.

Intermediate experience with Microsoft Office products, Outlook, Excel and PowerPoint, is required for use with managing general candidate correspondence, scheduling interviews, managing data entry and reporting out of Excel (sum, filter, pivots), and assist in edit/production of presentations.

Intermediate Internet skills are required for use with research and data mining.

Demonstrable skills in detail and organization, time management and ability to continually reprioritizing work activity.

Demonstrated ability to maintain sensitive information in strictest confidence and absolute confidentiality in all business matters.

Self-motivated and goal oriented, highly responsive and able to take initiative and work successfully both independently and as a team member.

Preferred

Experience working with Applicant Tracking Systems (Kenexas 2XB/BrassRing) and/or Advertising activities is highly preferred. Successful characteristics and practices include: self-motivated and goal oriented; highly responsive; detailed and organized; able to take initiative and adapt to change; and, work successfully both independently and as a team member.

The target hiring compensation range for this role is $25 to $27 an hour. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Temporary

Job function

• Job function

  Human Resources

• Industries

  Staffing and Recruiting

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