Recruiting Coordinator

Deepgram; Northern (KY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Deepgram is seeking a Recruiting Coordinator to run the interview scheduling engine across engineering, research, product, go-to-market, and G&A. You will make each candidate's experience fast, clear, and human, and you'll automate the busywork so the team spends its time on people instead of calendars.

The role emphasizes AI-native workflows, calendar accuracy across time zones, and maintaining a clean ATS like Ashby.

Qualifications

• Manages many moving pieces (calendars, time zones, stakeholders) and keeps each one accurate.
• Writes clear, warm candidate communication that builds trust at every stage.
• Works AI-native and designs Human+AI workflows for coordination, not occasional AI use.
• Builds templates, automations, or systems that remove recurring manual work instead of redoing it every time.
• Keeps an ATS clean and reliable, and treats data hygiene as part of the job.
• Prioritizes shifting requests with your manager and flags conflicts early.
• Handles confidential candidate and interview information with discretion.

Responsibilities

• Run the operational engine behind every interview loop.
• Make each candidate's experience fast, clear, and human, and automate the busywork so the team spends its time on people instead of calendars.
• Collaborate with recruiters and hiring managers to ensure timely and smooth interview processes.
• Maintain data hygiene in the ATS and ensure accurate calendar integrations across time zones.
• Identify recurring scheduling friction and propose process improvements.

Skills

Calendar management

Candidate communication

AI-enabled coordination

Templates & automations

ATS data hygiene

Stakeholder prioritization

Confidentiality handling

Tools

Ashby ATS

Zapier

LLM prompts

Job description

Company Overview

Deepgram is the leading platform underpinning the emerging trillion-dollar Voice AI economy, providing real-time APIs for speech-to-text (STT), text-to-speech (TTS), and building production-grade voice agents at scale. More than 200,000 developers and 1,300+ organizations build voice offerings that are ‘Powered by Deepgram’, including Twilio, Cloudflare, Sierra, Decagon, Vapi, Daily, Cresta, Granola, and Jack in the Box. Deepgram’s voice-native foundation models are accessed through cloud APIs or as self-hosted and on-premises software, with unmatched accuracy, low latency, and cost efficiency. Backed by a recent Series C led by leading global investors and strategic partners, Deepgram has processed over 50,000 years of audio and transcribed more than 1 trillion words. There is no organization in the world that understands voice better than Deepgram.

Company Operating Rhythm

At Deepgram, we expect an AI-first mindset—AI use and comfort aren’t optional, they’re core to how we operate, innovate, and measure performance.

Every team member who works at Deepgram is expected to actively use and experiment with advanced AI tools, and even build your own into your everyday work. We measure how effectively AI is applied to deliver results, and consistent, creative use of the latest AI capabilities is key to success here. Candidates should be comfortable adopting new models and modes quickly, integrating AI into their workflows, and continuously pushing the boundaries of what these technologies can do.

Additionally, we move at the pace of AI. Change is rapid, and you can expect your day-to-day work to evolve just as quickly. This may not be the right role if you’re not excited to experiment, adapt, think on your feet, and learn constantly, or if you’re seeking something highly prescriptive with a traditional 9-to-5.

Team Overview

Deepgram can only win the voice AI race with people who build fast and think from first principles, and the Talent team is how we find them. You'd join a team of recruiters supporting hiring across every function: engineering, research, product, go-to-market, and G&A. As Recruiting Coordinator, you'd run the operational engine behind every interview loop. You'd make each candidate's experience fast, clear, and human, and you'd automate the busywork so the team spends its time on people instead of calendars.

Key Goals

• Schedule interview loops within 2 business days of candidate advancement across all functions, with 90%+ SLA attainment

• Reduce average time-to-schedule by 25% by using AI and automation to streamline recurring coordination tasks

• Maintain 98%+ accuracy in Ashby across candidate stages, feedback, and dispositions to ensure reliable pipeline reporting

• Achieve 90%+ interview feedback submission within 24 hours through proactive nudges and interviewer follow-up

• Deliver a seamless candidate experience across onsite interviews, virtual loops, and travel logistics

• Identify recurring friction in the hiring process and recommend 2–3 actionable process improvements per quarter, with at least 1 implemented or piloted each quarter

Minimum Skills, Knowledge & Capabilities

• Manages many moving pieces (calendars, time zones, stakeholders) and keeps each one accurate

• Writes clear, warm candidate communication that builds trust at every stage

• Works AI-native and designs Human+AI workflows for coordination, not occasional AI use

• Builds templates, automations, or systems that remove recurring manual work instead of redoing it every time

• Keeps an ATS clean and reliable, and treats data hygiene as part of the job

• Prioritizes shifting requests with your manager and flags conflicts early

• Handles confidential candidate and interview information with discretion

Preferred Qualifications (nice-to-have, not required)

• Typical~1–3 years in recruiting coordination, scheduling, or a similar operations role, or equivalent demonstrated experience

• Hands‑on with Ashby or another modern ATS

• Has built an automation or AI‑assisted workflow (e.g., Zapier, scripts, LLM prompts) that saved a team real time

• Experience supporting technical or high‑volume hiring at a fast‑growing company

Notice: We're aware of individuals impersonating Deepgram recruiters. All legitimate Deepgram recruiting communication comes from an @deepgram.com email address. If you've received a message claiming to be Deepgram, please forward it to [e-mail].