Recruiting Coordinator

OptiRoi Media; New York (NY); Hybrid; USD 81,000 - 106,000; Full time

Job summary

Join a forward-thinking company as a Recruiting Coordinator, where you'll be the first impression for candidates and work closely with hiring teams. This role is crucial in providing a high-touch candidate experience and ensuring smooth interview processes. You'll coordinate logistics, manage communication, and foster strong partnerships with stakeholders. With a hybrid work model, this position offers flexibility while being part of a dynamic team dedicated to building great software. If you're detail-oriented and passionate about recruitment, this is an exciting opportunity to make a significant impact on the hiring process.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Equity Compensation

Flexible Work Schedule

Generous Paid Time Off

Hybrid Work Model

Qualifications

• 1+ years of experience in an admin/coordination-based role.
• Bachelor’s Degree preferred with excellent communication skills.

Responsibilities

• Coordinate and schedule interviews, ensuring a seamless candidate experience.
• Manage end-to-end interview logistics and maintain interviewer training.

Skills

Verbal Communication

Written Communication

Attention to Detail

Problem Solving

Time Management

Stakeholder Management

Project Management

Education

Bachelor's Degree

Tools

Greenhouse ATS

Job description

Nearly every company in the world runs on custom software: Gartner estimates that up to 50% of all code is written for internal use. This is the operational software for refunding orders, underwriting loans, onboarding employees, analyzing transactions, and providing customer support. But most companies don’t have adequate resources to properly invest in these tools, leading to a lot of old and clunky internal software or, even worse, users still stuck in manual and spreadsheet flows.

At Retool, we’re on a mission to bring good software to everyone. We’re building a new type of development platform that combines the benefits of traditional software development with a drag-and-drop UI editor and AI, making it dramatically faster to build internal tools. We believe that the future of software development lies in abstracting away the tedious and repetitive tasks developers waste time on, while creating reusable components that act as a force multiplier for future developers and projects. The result is not just productivity, but good software by default. And that’s a mission worth striving for.

Today, our customers span from small startups building their first operational tools to Fortune 500 companies building mission-critical apps for thousands of users across their business. Interested in joining us? Let us know!

WHY WE'RE LOOKING FOR YOU

We’re looking for a recruiting coordinator to act as a first impression for the company and partner closely with recruiters, hiring managers, and cross-functional stakeholders to deliver a white-glove, high-touch candidate experience. We currently operate in a hybrid working model and this person will be expected to be in the office in New York at least 3 days a week (Monday, Tuesday, and Thursday).

WHAT YOU'LL DO

As a recruiting coordinator, you’ll serve as the primary point of contact for candidates throughout their recruiting journey at Retool. In this role, you will support teams to handle all interviewing logistics – from coordinating interviews to scheduling debriefs, you’ll execute each interaction with professionalism that embodies Retool’s brand and culture.

YOUR RESPONSIBILITIES:

• Coordinate and schedule interviews: Manage the end-to-end interview scheduling process, including candidate communication, interview panel coordination, room booking, and day-of troubleshooting.
• Arrange in-person candidate tours at the NY office, book rooms, and ensure interviewers are available as scheduled.
• Ensure a seamless, white-glove interview experience for candidates.
• Own and maintain our interviewer training and calibration app for our Engineering teams.
• Own coordination of post-interview activities, including candidate debriefs.
• Execute with an incredible eye for detail and catch errors before they occur.
• Create and share candidate prep materials.
• Partner with other recruiting team members to build new or iterate on old processes.
• Keep an eye out for inefficiencies or areas of opportunity and tackle them in stride.
• Communicate verbally and in written format with great attention to detail and clarity.
• Attend weekly recruiting team meetings.

THE SKILLSET YOU'LL BRING:

• 1+ years of professional experience in an admin/coordination-based role.
• Bachelor’s Degree preferred.
• Superior verbal and written communication skills with the ability to interact effectively with varying degrees of stakeholders.
• Excellent attention to detail, i.e. you rarely have to do the same work twice.
• Ability to troubleshoot on the fly and can unblock yourself.
• An innate sense of urgency and relentless hustle.
• Foster strong partnerships with stakeholders, candidates, hiring managers, and interviewers to ensure exceptional service and consistent, high-quality results.
• Ability to own and work across several different workstreams without missing a beat.
• Enthusiastic about tackling projects of all sizes, with a willingness to handle any challenge, big or small.

NICE TO HAVE:

• Start up experience, wearing lots of hats.
• Experience working with Greenhouse ATS.
• Experience in a customer/candidate-facing role.
• Experience working with all flavors of recruiting.
• Proven experience collaborating with cross-functional recruiting teams, including engineering, C-suite, sales, and more.
• Experience working with executive assistants.
• Ideal if you like plants and dogs :)

For candidates based in New York, the pay range(s) for this role is listed below and represents base salary range for non-commissionable roles or on-target earnings (OTE) for commissionable roles. This salary range may be inclusive of several career levels at Retool and will be narrowed during the interview process based on a number of factors such as (but not limited to), scope and responsibilities, the candidate’s experience and qualifications, and location.

Additional compensation in the form(s) of equity, and/or commission/bonuses are dependent on the position offered. Retool provides a comprehensive benefit plan, including medical, dental, vision, and 401(k). Pay and benefits are subject to change at any time, consistent with the terms of any applicable compensation or benefit plans.

New York

$81,000 - $106,000 USD

Retool offers generous benefits to all employees and hybrid work location. For more information, please visit the benefits and perks section of our careers page!

Retool is currently set up to employ all roles in the US and specific roles in the UK. To find roles that can be employed in the UK, please refer to our careers page and review the indicated locations.

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