Recruiting Coordinator

Distyl AI; New York (NY); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Equity

Medical/Dental/Vision

Flexible time off

401(k) plan

Job summary

Distyl AI is seeking a Recruiting Coordinator to own the candidate experience end to end, managing high-volume scheduling across multiple concurrent searches and leveraging AI tools to streamline processes.

You will partner with recruiters, hiring managers, and interviewers to keep pipelines moving, maintain clean candidate data in Ashby, coordinate onsite and virtual interviews, and support offer logistics with People Ops in a fast-moving, inclusive culture.

Qualifications

• Experience in High-Growth Recruiting Operations.
• Comfort with cross-department collaboration across functions.
• AI-native working style with daily use of AI tools.
• Bias towards process improvement and proactive fixes.
• Candidate-first mentality in all touchpoints.
• Strong written and verbal communication skills.
• Comfort with ambiguity and multi-stakeholder environments.
• Ownership mentality for hiring process outcomes.

Responsibilities

• Own end-to-end interview coordination across multiple reqs.
• Be the primary candidate contact with a warm, informative tone.
• Navigate complex scheduling across candidates, interviewers, and leadership.
• Flag bottlenecks and schedule conflicts before delays.
• Maintain accurate candidate data and pipeline hygiene in Ashby.
• Identify and implement AI-assisted scheduling and reporting improvements.
• Support recruiting processes with the broader team.
• Coordinate onsite and virtual interview logistics, including prep and debriefs.
• Support offer logistics and handoff to People Ops.

Skills

Recruiting operations

Cross-functional collaboration

AI tooling

Process improvement

Candidate experience

Written communication

Ambiguity handling

Ownership mindset

Tools

Ashby

Job description

About Distyl AI

Distyl is an applied AI technology company partnering with the world’s most ambitious institutions to rearchitect critical operations for the frontier of AI. Our customers include the largest companies in telecom, healthcare, insurance, manufacturing, consumer goods, and global social organizations.
We research and deploy technologies that power AI-native operations — both for our partners and for Distyl itself. Our work spans research into self-constructing systems, the development of the most reliable execution of AI systems, and products that transform mission-critical workflows. As a result, Distyl's technologies affect some of the world's largest operations — from hundreds of millions of consumer interactions to tens of millions of supply chain transactions and millions of patient journeys.
Distyl is backed by leading investors including Lightspeed Venture Partners, Khosla Ventures, Coatue, DST Global, and the board-members of 20+ F500s.

What We Are Looking For

At Distyl, Recruiting Coordinators are the connective tissue that keeps our hiring engine running. This role is for someone who is excited to own the candidate experience end to end, manage a high volume of scheduling across multiple concurrent searches, and continuously find ways to make the process faster and better using AI tools.

Recruiting Coordinators operate at the intersection of candidate experience, cross-functional coordination, and process improvement. They partner closely with recruiters, hiring managers, and interviewers to keep pipelines moving, and their work is not limited to logistics: they help identify where the process breaks down and build the tools and workflows that fix it.

Key Responsibilities

• Own end-to-end interview coordination and scheduling across multiple concurrent reqs, spanning technical and non-technical roles

• Act as the primary point of contact for candidates throughout their journey, communicating with a warm, informative tone that makes every touchpoint feel considered

• Navigate complex scheduling scenarios, coordinating availability across candidates, interviewers, hiring managers, and leadership

• Partner with recruiters and hiring managers to keep pipelines moving, proactively flagging bottlenecks or scheduling conflicts before they become delays

• Maintain accurate, clean candidate data and pipeline hygiene in Ashby

• Identify opportunities to use AI tools to streamline scheduling, communication, and reporting, and help build and implement those improvements

• Support and suggest improvements to our recruiting processes in collaboration with the broader team, especially in ambiguous or undefined situations

• Coordinate onsite and virtual interview logistics, including panel prep and debrief scheduling

• Support offer logistics and handoff to People Ops

Who You Are

• Experience in High-Growth Recruiting Operations: You have worked as a Recruiting Coordinator or in Talent Operations at a high-growth startup and understand what it takes to keep hiring moving at speed

• Comfort Supporting Roles Across Different Departments: You can work directly with hiring managers across departments and functions to keep their searches on track, from technical roles to go-to-market and operations.

• AI-Native Working Style: You use AI tools daily to streamline scheduling, communication, and reporting, not just to keep up with them

• Bias Towards Process Improvement: You notice where a workflow is inefficient and take the initiative to fix it, rather than just working around it

• Candidate-First Mentality: You treat candidate experience as a top priority in every interaction, not a checkbox at the end of the process

• Strong Written and Verbal Communication: You write clear, friendly emails that build rapport and keep every stakeholder informed

• Comfort with Ambiguity: You can manage multiple reqs and stakeholders at once without dropping details, even when the process isn't fully defined yet

• Ownership Mentality: You take responsibility for whether the hiring process runs smoothly and candidates feel supported throughout

What We Offer

• The base salary range for this role is $65,000 - $85,000, depending on experience, location, and level. In addition to base compensation, this role is eligible for meaningful equity, along with a comprehensive benefits package

• 100% coverage of medical, dental, and vision insurance for employee and dependents

• Flexible time off

• Retirement and financial planning benefits, including access to pre-tax HSA, FSA, and commuter accounts, 401(k), and financial coaching resources

• Comprehensive wellness benefits, including physical fitness, mental well-being, and fertility and family-building benefits through Carrot

• Complimentary in-office lunches and snacks provided

• Access to state-of-the-art AI models, generous usage of modern AI tools, and real-world business problems

• Ownership of high-impact projects across top enterprises

• A mission-driven, fast-moving culture that values curiosity, pragmatism, and excellence

Distyl has offices in San Francisco and New York. This role follows a hybrid collaboration model with 3+ days per week (Tuesday–Thursday) in our New York office.

We believe diverse perspectives make our work stronger and more impactful. We are an equal opportunity employer and evaluate all applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected characteristic. We encourage candidates from all backgrounds to apply.