Recruiting Coordinator

Global Business Transformation Solutions, LLC (GBTS); Nashville (TN); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking a Recruiting Coordinator to support our recruitment efforts through sourcing, screening, interview coordination, and candidate management. You will work with Human Resources to build a strong talent pipeline, ensuring a positive candidate experience.

The ideal candidate will be proactive, detail-oriented, with 3+ years in recruiting, familiar with ATS (Workday preferred), and proficient in Microsoft Office.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field is preferred; equivalent experience considered.
• Minimum of 3 years recruiting or talent acquisition experience.
• Experience sourcing candidates, prescreens, and coordinating interviews.
• Familiarity with applicant tracking systems; Workday experience preferred.

Responsibilities

• Candidate Sourcing: source candidates via job boards and networks; build pipelines for needs.
• Candidate Screening: review resumes, conduct prescreens to assess experience and availability.
• Candidate Disposition: document reasons and communicate professionally with applicants.
• Interview Coordination: schedule interviews and manage logistics and communications.
• Candidate Management: serve as primary contact during recruiting stages and provide status updates.
• Recruitment Tracking: maintain candidate records and schedules in ATS.
• Job Posting Support: publish and maintain postings on recruitment platforms.
• Recruitment Collaboration: align with HR and stakeholders to update on progress.
• Additional Duties: perform other recruitment-related tasks and projects.

Skills

Communication skills

Organization

Attention to detail

Multitasking

Confidentiality

Education

Bachelor's degree in HR/Business Administration

Equivalent relevant experience

Tools

Workday

MS Office

Outlook

Excel

Job description

About Us

Opensity Solutions is the largest tech-enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Job Description

The Recruiting Coordinator supports the firm’s recruitment efforts through candidate sourcing, initial screening, interview coordination, and candidate management throughout the hiring process. Working closely with Human Resources and hiring stakeholders, this position identifies qualified candidates, maintains an active talent pipeline, and facilitates an efficient and organized recruitment process. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple recruitment priorities while demonstrating professionalism, confidentiality, sound judgment, and a commitment to a positive candidate experience.

Job Responsibilities

• Candidate Sourcing: Proactively source candidates for assigned positions through job boards, professional networking platforms, resume databases, and other approved resources; develop pipelines for current and anticipated needs.


• Candidate Screening: Review resumes and applications against established requirements; conduct initial telephone or virtual prescreens to evaluate relevant experience, qualifications, compensation expectations, and availability.


• Candidate Disposition: Disposition candidates who do not meet established qualifications or screening criteria, document accurate reasons in the applicant tracking system, and provide timely, professional communications in accordance with firm procedures.


• Interview Coordination: Schedule interviews with hiring managers, Human Resources, and designated interviewers; manage logistics, confirmations, and related candidate communications.


• Candidate Management: Serve as a primary contact during the initial recruiting stages, respond to inquiries, and provide timely status updates.


• Recruitment Tracking: Maintain accurate candidate records, screening outcomes, interview schedules, statuses, and disposition reasons in the applicant tracking system.


• Job Posting Support: Prepare, publish, and maintain postings on approved recruitment platforms.


• Recruitment Collaboration: Partner with Human Resources and hiring stakeholders to understand position requirements, share candidate updates, and advance qualified applicants through the process.


• Additional Duties: Perform other recruitment-related duties, administrative duties and special projects as assigned.

Knowledge, Skills & Attributes

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent relevant experience considered. A minimum of 3 years of recruiting, talent acquisition, or related experience preferred. Experience sourcing candidates, reviewing resumes, conducting prescreens, and coordinating interviews. Familiarity with applicant tracking systems; Workday experience preferred. Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint. Strong written and verbal communication, organization, attention to detail, and ability to manage competing deadlines. Ability to evaluate qualifications objectively against established criteria and maintain confidentiality. Ability to sit and stand for extended periods. Ability to lift up to 25 pounds.

Compensation

The Compensation range for this role is 27.00 to 30.00 USD per hour. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

Benefits

• Medical insurance


• Dental insurance


• Vision insurance


• 401(k) retirement plan


• Paid Time Off (PTO)

Equal Opportunity and Inclusion

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.

Respect

We believe in treating everyone with dignity, kindness, and empathy. We foster an inclusive culture where diverse perspectives are valued, and mutual respect is the cornerstone of our interactions.

Accountability

We take ownership of our actions and decisions, acknowledging their impact on our team, the organization, and our clients. We strive for transparency and follow through on our commitments, fostering trust and reliability within our community.

Collaboration

We understand that working together yields the best results and that our parts are better together. We actively promote teamwork, open communication, and the sharing of ideas. By embracing diverse talents and perspectives, we create a supportive and innovative environment that encourages collective growth and empowerment.

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