Recruiting Coordinator

Prime Controls; Lewisville (AR); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health, Dental, and Vision coverage

Flexible Spending Account(s)

Generous PTO

ESOP Program

Numerous company events

401(k) matching

Job summary

Prime Controls is seeking a Recruiting Coordinator to support national hiring efforts across the U.S. You will schedule interviews, manage feedback, and provide onboarding support to ensure a smooth candidate experience.

Key duties include coordinating interviews, communicating with candidates and interviewers, maintaining ATS data, and assisting with recruiting events and travel logistics. This full-time role emphasizes organization and cross-team collaboration.

Qualifications

• Coordinate interviews across multiple departments and locations to ensure a seamless candidate experience.
• Prepare and distribute interview guides and resumes to interviewers ahead of schedule.
• Maintain data accuracy and compliance in recruitment systems.

Responsibilities

• Create the best candidate, recruiter, and hiring manager experience by scheduling interviews across roles.
• Relay candidate feedback to recruiters to improve the hiring process.
• Manage interview cancellations and schedule changes.
• Create itineraries for onsite interviews.
• Provide weekly interview reports to the team.
• Assist with onboarding preparation and new hire documentation.
• Support recruiting events, campus visits, and career fairs.

Skills

Interview scheduling

Communication

Organization

Candidate experience

Data accuracy

Education

Bachelor's degree in HR or related field

Tools

Teams

Outlook

iCIMS

Video interviewing platforms

Job description

About Prime

About Prime Controls

Established in 2004, Prime Controls, L.P. is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients’ industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions, supported by our size, expertise, and extensive experience. With a professional team of 1000+ employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the United States. Our mission is to deliver the highest quality professional services while prioritizing our employees’ well-being and fostering an exceptional workplace environment.

Overview

Position Summary

As the recruiting coordinator for Prime Controls, you will support the hiring efforts of our team throughout the U.S. You will be a vital part of creating an excellent candidate experience by scheduling and managing interviews, as well as providing administrative and organizational support to recruiting.

Key Responsibilities

• Create the best candidate, recruiter, and hiring manager experience by proactively and seamlessly scheduling interviews across a variety of roles.
• Relay candidate feedback to recruiters to improve overall hiring process.
• Manage interview cancellations, changing schedules and any other interview challenges.
• Create itineraries for candidates for onsite interviews.
• Provide the team with detailed weekly interview reports.
• Ensure appropriate candidate handover for onboarding.
• Assist with career fair and college recruitment scheduling, ordering of materials and other related support.
• Provide program support on recruiting projects.
• Set up and manage temporary contractors.
• Assist with a variety of tasks including travel and expense support, presentations, additional reporting, and social media posts.

Qualifications

Required

• Schedule and coordinate interviews across multiple departments and locations, ensuring accuracy and a seamless candidate experience.
• Confirm candidate availability and send detailed interview confirmations via phone, email, and text.
• Partner with recruiters and hiring managers to understand scheduling needs, interview panel preferences, and timelines.
• Prepare and distribute interview guides and candidate resumes to interviewers ahead of schedule.
• Manage candidate travel and reimbursement logistics as needed.
• Track interview progress and status updates in the applicant tracking system (iCIMS).
• Ensure professionalism and consistency in all candidates and hiring manager communications.
• Serve as a candidate point of contact to provide updates, answer logistics questions, and reinforce our company culture.
• Maintain data accuracy and compliance in recruitment systems and documentation.
• Support recruiting events, campus visits, and career fairs as needed.
• Proactively identify and elevate scheduling conflicts, delays, or communication breakdowns.
• Assist with onboarding preparation and documentation for new hires.

Preferred

• Experience coordinating interviews for technical roles or in a high-volume recruiting environment.
• Familiarity with Teams, Outlook calendars, and remote/video interview platforms.
• Bachelor's degree in human resources, Business Administration, or related field preferred but not required.

Benefits

What We Offer

Full-time employees enjoy a comprehensive benefits package including, but not limited to:

• Health, Dental, and Vision coverage
• Flexible Spending Account(s)
• Generous PTO
• ESOP Program
• Numerous company events
• 401(k) matching and more!

Work Environment & Physical Demands (Text Only)

Physical requirements and work environment expectations vary by position. Generally, roles at Prime Controls may involve moderate noise, occasional exposure to outdoor weather conditions, and, depending on the role, work at heights or around airborne particles and electrical components. Physical activities may include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the use of hands, arms, and voice communication. Some roles may require lifting and/or moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

EEO

Prime Controls is an Equal Opportunity Employer/Affirmative Action/Veteran/Disabled employer.

As a federal contractor, Prime Controls is required to participate in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees and most existing employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. For new hires, the E-Verify process is completed in conjunction with the Form I-9 Employment Eligibility Verification on or before the first day of work. E-Verify is not used as a tool to pre-screen candidates.