Recruiting Coordinator

NEFF Automation; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

NEFF Automation in Indianapolis, IN is seeking a qualified Recruiter to manage the end-to-end hiring process across all branches under HR director guidance. You will post openings, screen resumes, schedule interviews, handle onboarding, and maintain candidate data with UKG, ensuring smooth selection and timely hires.

The role requires at least an Associate degree and 4 years of recruiting experience, plus strong communication and organizational skills to support both candidates and hiring

Qualifications

• Associate’s degree or certificate in Business, HR, or related field preferred.
• Minimum of 4 years of recruiting experience and/or education.
• Ability to motivate and guide management and candidates.

Responsibilities

• Own the full recruitment cycle from posting to hiring paperwork.
• Maintain candidate databases and track recruitment metrics.
• Coordinate with hiring managers to define role requirements and match candidates.
• Develop strategies to increase candidate flow and engagement via LinkedIn and other sources.
• Attend career fairs and recruiting events as needed.
• Ensure compliance with federal, state, and local employment laws.

Skills

Communication skills

Organizational skills

Multitasking

Interpersonal skills

Confidentiality

Education

Associate degree or certificate in Business, HR, or related field

4+ years recruiting experience

Tools

UKG HRIS

MS Office (Word, Excel, PowerPoint)

Job description

Under the general supervision of the NEFF Human Resources Director, manages the end-to-end recruiting process, ensuring the organization attracts, evaluates, and hires top talent efficiently while supporting candidates and hiring managers throughout the process for all NEFF branches.

1. Reports to Human Resources Director.
2. This position is non-supervisory.
3. Work and communicate professionally with all staff, customers, and vendors.

Duties and Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS

• Communicate effectively, accurately, and timely with all management, employees, and vendors.
• Responsible for the full recruitment cycle including posting job openings, screening resumes, scheduling and conducting interviews, and managing hiring paperwork.
• Maintain candidate databases, track recruitment metrics, schedule interviews, send assessments, and ensure smooth onboarding experiences for new hires.
• Collaborate with hiring managers and HR staff to understand role requirements and match candidates effectively.
• Develop strategies to increase candidate flow and engagement through UKG, Linked In, and other sources.
• Post and update job boards and career sites with Neff job openings.
• Create a virtual bench of potential future candidates for hiring managers in each market.
• Attend career fairs and recruiting events as needed.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews recruiting and hiring practices to maintain compliance.
• Performs other duties as assigned.

WORKING CONDITIONS

The employee will be in an office setting and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is primarily in climate-controlled settings, but may be exposed to wet and/or humid hot and/or cold conditions.

EDUCATION AND EXPERIENCE

• Associate’s degree or certificate in Business, Human Resources, or related field or experience preferred.
• A minimum of 4 years of recruiting experience and/or education.
• Ability to motivate and guide management and candidates.

LANGUAGE SKILLS

• Ability to read, analyze, and interpret technical procedures and product information in English.
• Ability to write reports and business correspondence.

REASONING ABILITY

• The interpersonal skills needed to effectively communicate policies, procedures, and practices to managers/supervisors and employees.
• Analytical ability to define problems, collect data, establish facts, and draw valid conclusions.

OTHER SKILLS AND ABILITIES

• Strong communication and organizational skills and sense of urgency.
• Ability to manage multiple tasks and coordinate with various stakeholders.
• Computer literacy is required, including Microsoft Word, Excel, and PowerPoint. UKG experience preferred.
• Excellent written and oral communication skills and the ability to develop a rapport with all levels of employees and management.
• Ability to be confidential, respectful, and tactful when exposed to sensitive issues and personal information.
• Strong listening skills to determine employee needs and develop mutual acceptable recommendations that fall within policy parameters.

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to stand; walk; talk or hear. The employee is required to use hands to touch, handle, or feel; and reach with hands and arms. The employee is occasionally required to sit and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.