Recruiting Coordinator

Fervo; Georgia; On-site; USD 50,000 - 65,000; Full time

Job summary

Fervo Energy is seeking a recruiting coordinator to manage interview scheduling across multiple teams and time zones, support onsite visits, and ensure a smooth candidate experience. This role supports the Talent Acquisition team in maintaining postings and coordinating projects in a fast-paced environment.

The position emphasizes attention to detail, clear communication, and proactive problem-solving to keep hiring processes moving efficiently and professionally.

Qualifications

• Minimum 2 years in recruiting coordination, executive/admin support, HR, logistics, or fast-paced coordination.
• Experience managing complex calendars and cross-functional meeting coordination.
• Excellent written and verbal communication, professional and empathetic with candidates and internal partners.

Responsibilities

• Coordinate high-volume virtual and onsite interviews across teams, locations, time zones, and seniority levels with complex calendars.
• Support onsite candidate visits, including room reservations and interview-day logistics.
• Ensure candidates have information, materials, links, and logistical support for successful interviews.
• Maintain accurate interview and posting records in the ATS and external sites; protect confidential information.

Skills

Calendar management

Communication skills

Organization

Multitasking

Discretion

Stakeholder coordination

Tools

Microsoft Office

Greenhouse ATS

Video conferencing tools

Job description

Description

Fervo Energy is advancing next-generation geothermal technology to deliver clean, reliable, and scalable energy. Achieving this mission requires an exceptional team; the Recruiting Coordinator will play an important role in ensuring every candidate experiences the thoughtfulness, urgency, and operational excellence that defines Fervo.

About the Role

Fervo Energy is seeking an organized, responsive, and candidate-focused Recruiting Coordinator to support our growing Talent Acquisition team. This individual will coordinate interviews across multiple functions and levels, post and maintain job openings, support ad hoc recruiting projects, and help deliver a seamless candidate experience throughout the interview process.

The ideal candidate thrives in a fast-moving environment, communicates with clarity and professionalism, and can navigate multiple priorities without losing sight of the details. This is a 12-month contract position with the potential to convert to a full-time role based on performance and business needs.

Requirements

Responsibilities

Interview Scheduling & Coordination

• Coordinate high-volume virtual and onsite interviews across multiple teams, locations, time zones, and seniority levels, managing complex and frequently changing calendars and resolving conflicts to keep hiring processes moving
• Support onsite candidate visits end-to-end, including room reservations, interview-day logistics, and real-time schedule adjustments
• Ensure candidates and interviews have the information, materials, meeting links, and logistical support needed for a successful interview

Candidate & Partner Communication

• Serve as a secondary point of contact for candidates; respond quickly and professionally to questions and communicate interview details, preparation materials, schedule changes, and next steps with a welcoming, high-touch approach.
• Partner closely with recruiters, hiring managers, interviewers, and administrative partners to build efficient interview schedules and deliver consistent, high-quality support

Process & Records

• Maintain accurate interviews, job posting, and communication records in the Company’s ATS system, and external websites.
• Handle sensitive candidate and hiring information with discretion and sound judgment
• Identify scheduling delays, communication gaps, or potential process improvements and proactively raise them with the appropriate recruiting partner

Additional Support

• Assist with ad hoc Talent Acquisition projects, recruiting events, reporting, documentation, and other coordination needs as priorities evolve

Qualifications

• At least 2 years of experience in recruiting coordination, executive or administrative support, human resources, logistics, or a similarly fast-paced coordination role
• Demonstrated experience managing complex calendars and coordinating meetings across multiple stakeholders
• Excellent written and verbal communication skills; able to communicate professionally and empathetically with candidates and internal partners
• Strong organizational, prioritization, and multitasking skills; able to manage multiple active requests and competing deadlines
• A proactive, solutions-oriented approach; able to anticipate needs, resolve scheduling challenges, and maintain momentum with limited oversight
• Strong sense of ownership, reliability, and urgency; committed to following through and ensuring details do not fall through the cracks
• Flexibility and composure when schedules, priorities, or business needs change
• Ability to handle confidential information with professionalism and discretion
• Proficiency with Microsoft Office and familiarity with virtual meeting platforms

Preferred Qualifications

• Experience working in a startup or similarly high-growth, fast-paced, evolving organization
• Experience working in Greenhouse
• Experience coordinating both virtual and onsite interviews
• Familiarity with candidate experience best practices

What Success Looks Like

A successful Recruiting Coordinator creates a seamless and welcoming experience for candidates while helping recruiters and hiring teams operate efficiently. They communicate proactively, remain composed when schedules shift, and consistently deliver accurate, timely coordination. Over time, they become a trusted partner who strengthens the candidate's experience and helps Fervo move exceptional talent through the hiring process with speed and care.