Recruiting Coordinator

UNKNOWN; Centreville (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Neumo is seeking an organized Recruiting Coordinator to support our Talent Acquisition team through the full hiring process. You will schedule interviews, manage candidate communications, maintain ATS data, and ensure a professional candidate experience across schedules and teams.

You will collaborate with recruiters and hiring managers across time zones, coordinate travel when needed, and help track metrics while contributing to continuous improvement of recruiting processes.

Qualifications

• 1–3 years of experience in recruiting coordination, HR, administrative support, or related field.
• Bachelor's degree preferred or equivalent combination of education and experience.
• Experience with an applicant tracking system (ATS) and scheduling logistics.

Responsibilities

• Schedule and coordinate phone screens, interviews, and debriefs across time zones.
• Serve as primary point of contact for candidates with timely updates.
• Maintain accurate candidate records in the ATS.
• Post job openings on internal and external boards and sites.
• Coordinate travel, lodging, and expenses for on-site interviews.
• Collaborate with recruiters and hiring managers to align interview panels.
• Support offer letters, background checks, and pre-onboarding logistics.
• Track recruiting metrics and prepare regular reports.
• Assist with employer branding and campus recruiting events.
• Identify opportunities to improve recruiting processes and candidate experience.

Skills

Organizational skills

Time management

Communication

Attention to detail

Scheduling

Confidentiality

Cross-functional collaboration

Education

Bachelor's degree preferred

Tools

Greenhouse

Lever

Workday

Calendar tools

Job description

Job Summary

We are looking for an organized, detail-oriented Recruiting Coordinator to support our Talent Acquisition team throughout the hiring process. In this role, you will be the operational backbone of recruiting — scheduling interviews, managing candidate communications, maintaining data in the applicant tracking system (ATS), and ensuring a smooth, professional experience for every candidate. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys working cross-functionally, and wants to build a career in talent acquisition or human resources.

Duties and Responsibilities

• Schedule and coordinate phone screens, interviews, and debrief sessions across multiple time zones and calendars.
• Serve as the primary point of contact for candidates, providing timely updates and a positive interview experience.
• Maintain accurate and up-to-date candidate records in the applicant tracking system (ATS).
• Post job openings across internal and external job boards and career sites.
• Coordinate travel, lodging, and expense reimbursement for candidate on-site interviews as needed.
• Partner with recruiters and hiring managers to ensure interview panels are aligned and prepared.
• Support offer letter preparation, background check initiation, and pre-onboarding logistics.
• Track recruiting metrics (time-to-fill, source of hire, pipeline volume) and prepare regular reporting.
• Assist with employer branding efforts, including career fairs, campus recruiting events, and social media postings.
• Continuously identify opportunities to improve recruiting processes and candidate experience.

Education and Experience

• 1–3 years of experience in recruiting coordination, HR, administrative support, or a related field.
• Bachelor's degree preferred, or equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and comfort working with data and scheduling logistics.
• Experience with an applicant tracking system (e.g., Greenhouse, Lever, Workday) is a plus.
• Proficiency with calendar tools and productivity software (Google Workspace or Microsoft Office).
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.
• A collaborative, service-oriented mindset and genuine interest in the candidate experience.

Work Environment

• The noise level in the work environment is usually moderate as the employee works in an open-floor office environment, in an individual workstation, using a telephone and computer.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Must be able to remain seated for extended periods, work at the computer several hours a day, five days a week.
• Regular use of a computer and other office machinery, such as printers and copy machines.
• Occasional movement around the office.
• Frequent communication via telephone.

Neumo Summary

With the backing of four decades of public sector expertise and corporate capability, Neumo has successfully supported government services. Neumo was honored and recognized for four (4) consecutive years as a GovTech 100 Company representing the top 100 companies focused on making a difference in and selling to state and local government agencies across the United States.

Neumo is committed to helping communities thrive and brings a wealth of experience combined with innovation. Today, Neumo offers more administrative and financial support to government officials than any other organization. And with a responsive, client-focused approach, we foster partnerships that give our customers the certainty they need to accomplish more.

Neumo offers a competitive benefits and compensation package and are looking for team members who will thrive in our dynamic environment.

Neumo is an Equal Opportunity Employer. Selection for a position will be made without regard to race, religion, national origin, sex, political affiliation, marital status, non-disqualifying physical handicap, and age.