Recruiting Coordinator

Susquehanna International; Bala Cynwyd (PA); On-site; USD 45,000 - 65,000; Full time

Job summary

Susquehanna International is seeking a Recruiting Coordinator to join our dynamic Recruiting team in Philadelphia. You will support recruiters in hiring top talent for campus and professional roles, coordinating interview schedules, travel, and on-site visits with professionalism and courtesy.

The ideal candidate will have administrative experience, strong communication, meticulous attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Previous admin or coordinator experience in HR or recruiting.
• Excellent written and verbal communication.
• Ability to coordinate multiple interviews and travel logistics.
• Strong attention to detail and organizational skills.
• Ability to maintain confidential information.
• Willingness to work extra hours when needed.
• Ability to travel locally on a limited basis; onsite Philadelphia HQ three days a week.

Responsibilities

• Build relationships with candidates, recruiters and managers.
• Schedule and confirm interviews, office tours, and lunches.
• Coordinate travel arrangements for candidates.
• Greet candidates and ensure a positive on-site experience.
• Distribute resumes and feedback to the team.
• Maintain candidate records in ATS.
• Handle inquiries from candidates or staff.
• Improve procedures and assist with larger initiatives.
• Coordinate campus recruiting events.
• Assist with reporting and university outreach.

Skills

Administrative support

Scheduling

Communication

Attention to detail

Time management

Confidentiality

Team collaboration

Tools

Outlook

Excel

Word

Job description

Overview

By joining our Recruiting team as a Recruiting Coordinator, you will be part of an energetic and motivated team that directly impacts the growth and success of our firm. You will support recruiters focused on hiring top-tier talent for opportunities at Susquehanna. We are looking for someone who is smart, resourceful, collaborative, and who can thrive in our informal but fast-paced and dynamic environment.

This opportunity will allow you to leverage your strong communication skills as you will work directly with candidates, hiring managers, and interviewers. You will have the opportunity to learn the recruiting process as well as develop a broad knowledge of Susquehanna’s business. To be successful in this role, you must be able to coordinate and prioritize multiple tasks simultaneously and manage last minute changes to schedules with professionalism and composure. We are seeking someone who is highly detail-oriented, organized and able to think critically in order to facilitate the interview process for our campus candidates.

In This Role You Will

• Build effective relationships with candidates, recruiters and business managers
• Schedule and confirm phone and on-site interviews, including office tours and lunches
• Coordinate travel accommodations for candidates
• Greet candidates and coordinate all on-site interviews; ensure a positive candidate experience for candidates
• Distribute resumes and interview feedback to recruiters, hiring managers, and members of the interviewing team
• Maintain candidate records in our Applicant Tracking System (ATS)
• Manage phone calls and inquiries from candidates or internal employees
• Maintain and improve procedures for all areas of responsibility from simple process enhancements to larger initiatives
• Facilitate campus recruiting dinners and/or events, including networking/social events
• Manage additional projects such as reporting, researching universities and/or on-campus events, etc.

What We’re Looking For

• Professional or intern experience as an administrative assistant, or experience in an event planning, coordination or similar role required; prior experience assisting a Human Resources and/or University Recruiting team a plus
• Ability to work collaboratively and effectively in a dynamic and fast-paced team environment, required
• Exceptional attention to detail, critical
• Excellent oral, written, and telephone communication skills, essential
• Ability to creatively solve and present good solutions to problems, required
• Superior time management and organizational skills, required
• Ability to maintain highly confidential information, critical
• Willingness to work additional hours when necessary, essential
• Strong proficiency working in Outlook or other scheduling systems, Word and Excel, required
• Ability to travel locally, on a limited basis, preferred
• Ability to be onsite in our Philadelphia-area headquarters three days per week
• Visa sponsorship for work authorization is not available for this position now or in the future.