Recruiting Coordination Team Lead

Astranis; San Francisco (CA); On-site; USD 180,000 - 240,000; Full time

Benefits offered by this job

Equity stake in the company

Comprehensive medical, dental, and vis

Unlimited vacation days

Free lunch catered daily

OneMedical membership

Office chairs and stand-up desks

Commuting reimbursements from outside

Generous parental leave

Job summary

Astranis is seeking a Recruiting Coordination Lead in San Francisco to scale our coordination function as hiring volumes grow. You will lead coordinators, design the end-to-end process, and own both scheduling logistics and Early Careers partnerships.

You will publish SOPs, SLAs, and build a career ladder while partnering with recruiters and interviewers to optimize capacity and candidate experience. This role reports to the Head of Talent and sits on the Recruiting leadership team.

Qualifications

• 4+ years in recruiting coordination or related talent operations roles.
• 1-2+ years directly managing a team of coordinators.
• Proven track record building/ maturing coordination processes with measurable results.
• AT S proficiency and scheduling platforms (Greenhouse and ModernLoop).
• Experience owning or contributing to university or Early Careers programs.
• Ability to define metrics and report to leadership and drive process changes.
• Exceptional organizational skills with multiple priorities and escalation handling under pressure.
• Strong communication across all levels of the organization.
• Experience scaling coordination during high-volume hiring in hardware/aerospace/deep-tech settings.
• Experience in People Operations or broader HR operations.
• Experience designing interviewer training or candidate experience programs.

Responsibilities

• Scale our recruiting coordination function by building the systems: tooling, SOPs, SLAs, and metrics for reliable scheduling and interview logistics as hiring volume grows.
• Oversee Recruiting Coordination and own Early Careers hiring; formalize a manager-led program and external university partnerships.
• Report to the Head of Talent and participate in the Recruiting leadership team.
• Lead and develop the coordination team, set role expectations, career ladder, and coverage model.
• Design end-to-end coordination processes: intake, scheduling, interview logistics, onsite/virtual loops, debriefs, and offer logistics.
• Publish SOPs and SLAs by stage and enforce accountability.
• Own scheduling and ATS stack (Greenhouse, ModernLoop, and adjacent tools).
• Own Early Careers hiring plans, requisition processes, and operating model maintaining manager-led process.
• Partner with recruiters, hiring managers, and interviewers to set capacity and pool calibration.
• Improve candidate experience from first touch to offer, including communication standards and escalation paths.
• Build onboarding and training for coordinators to shorten ramp-up time.
• Plan coordination capacity against hiring forecast and justify headcount or tooling needs.

Skills

Recruiting coordination

Team management

SOPs & process design

Metrics & reporting

ATS & scheduling tooling

Early Careers partnerships

Stakeholder management

High-volume hiring

Interviewer training

People Operations

Tools

Greenhouse

ModernLoop

Job description

Who you are

• 4+ years in recruiting coordination, recruiting operations, or an adjacent talent operations role, including 1-2+ years directly managing a team of coordinators
• Track record of building or maturing a coordination process (SOPs, SLAs, templates, tooling) with measurable results
• Administrator-level proficiency with an applicant tracking system and a scheduling platform (Greenhouse and ModernLoop, or equivalents)
• Experience owning or substantially contributing to a university or Early Careers program, including building external partnerships
• Comfort defining metrics, reporting them to leadership, and turning them into process changes
• Exceptional organizational skills and attention to detail, with a track record of managing multiple priorities and running scheduling escalations calmly under pressure
• Strong communication and interpersonal skills, with the ability to build relationships across all levels of the organization
• Experience scaling coordination through a period of rapid hiring growth, ideally in a hardware, aerospace, or deep-tech company with high-volume onsite loops
• Experience in People Operations, HR operations, or a broader People team
• Experience designing interviewer training or candidate experience programs

What the job involves

• As the Recruiting Coordination Lead, you will be at the heart of scaling our world-class team. This is a manager's seat for someone who has already led coordinators and wants to build the systems that let a recruiting function scale: the tooling, SOPs, SLAs, and metrics that make scheduling, interview logistics, and candidate experience run reliably as hiring volume grows. In this role you will oversee Recruiting Coordination and own Early Careers hiring at Astranis, putting structure around a hiring-manager-led program and building the university partnerships
• This role will report directly to the Head of Talent, and have a seat on the Recruiting leadership team
• Lead, develop, hire, and retain the recruiting coordination team, setting clear role expectations, a career ladder, and a coverage model that holds through PTO and volume spikes
• Design and document the end-to-end coordination process: intake, scheduling, interview logistics, onsite and virtual loops, debriefs, and offer logistics. Publish SOPs and SLAs by stage and hold the team to them
• Own and administer our scheduling and ATS stack (Greenhouse, ModernLoop, and adjacent tools)
• Own Early Careers hiring (interns and new grads): the hiring plan, timeline, requisition process, and an operating model that keeps hiring managers in the lead while the process stays consistent
• Partner closely with recruiters, hiring managers, and interviewers to set interviewer capacity, calibrate interviewer pools, and remove friction across the recruitment lifecycle
• Drive initiatives to enhance the candidate experience from first touch to offer, including communication standards, onsite experience, and the escalation path when something goes wrong
• Build onboarding and training for new coordinators so ramp is measured in weeks, not quarters
• Plan coordination capacity against the hiring forecast and make the case for headcount or tooling when the math requires it

Benefits

• An equity stake in the company
• Comprehensive medical, dental, and vision insurance
• Unlimited vacation days
• Healthy, delicious, free lunch catered in every day
• Complementary OneMedical membership
• Great office chairs, stand-up desks, and a machine shop
• Reimbursement to spend on commuting from outside SF
• Generous, fully-paid parental leave