Recruiting & Candidate Experience Coordinator

8Fleet Inc.; Los Angeles (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

Equity

Job summary

8Fleet is hiring a Recruiting & Candidate Experience Coordinator in Los Angeles, the first dedicated to candidate experience. You’ll own scheduling, host onsite interviews, and collaborate with hiring managers to move searches forward.

You’ll bring a systems mindset to hiring, improve onboarding, and ensure timely candidate communications. Experience coordinating high-volume interviews and using Ashby and AI tools is required.

Qualifications

• 2+ years as a recruiting coordinator in a fast-paced, high-volume environment.
• Hands-on experience with Ashby.
• Advanced Google Calendar skills, including multi-interviewer panels.
• Comfort using AI tools like Claude and AI recruiting tools like Metaview.
• Experience running onsite interviews and a strong eye for improving the candidate experience.
• A systems mindset: building repeatable processes and making tools work together.
• Clear, warm communication with candidates and direct follow-through with hiring teams.
• Discretion with confidential candidate information.

Responsibilities

• End-to-End Scheduling: Own interview scheduling in Ashby and Google Calendar, coordinating candidates, hiring managers and panels across markets and time zones.
• Rescheduling: Handle reschedules quickly and keep candidates and interviewers informed when plans change.
• Interview Logistics: Get the details right on every interview, including interviewers, links, locations, prep materials and timing.
• Candidate Paperwork: Send and track NDAs and pre-interview paperwork so candidates are ready before they arrive.
• Onsite Interviews: Run onsite interviews start to finish: prep the day, greet candidates, and lead tours of our offices and lots.
• Candidate Experience: Find where the process feels slow or confusing, and fix it.
• Surveys and Feedback: Run candidate experience surveys, track results, and turn feedback into changes.
• Candidate Communication: Keep candidates updated at every stage so no one goes more than a week without hearing from us.
• Onboarding Experience: Partner with the Broader HR team & Office Manager on onboarding initiatives so new hires have a great experience from offer to day one.

Skills

Scheduling coordination

Communication

Discretion

Systems thinking

Attention to detail

Tools

Ashby

Google Calendar

Claude

Metaview

Job description

About 8Fleet

8Fleet is hiring! We're a fast-growing, LA-based technology and logistics startup building the operational infrastructure for both autonomous and non-autonomous rideshare fleets. We're building our Talent Acquisition team from the ground up, and we're looking for driven, passionate people to help shape it.

About the Role

As one of the founding members of our Talent Acquisition team, you'll be the first person at 8Fleet dedicated to candidate experience. As our hiring engine continues to scale, we want every candidate to get the experience top talent expects: thoughtful, responsive and well run from first interview to offer.

As our Recruiting & Candidate Experience Coordinator, you'll own how candidates move through our process. That means running scheduling, hosting candidates onsite, and making the experience better as we grow. You'll work closely with hiring managers every day to keep each search moving. You'll bring a systems mindset to how we hire, and help shape onboarding so the experience carries through from offer to day one.

If you're organized, fast, and care about the details that make hiring feel human, you'll excel here.

Key Responsibilities

Scheduling and Coordination

• End-to-End Scheduling: Own interview scheduling in Ashby and Google Calendar, coordinating candidates, hiring managers and panels across markets and time zones.

• Rescheduling: Handle reschedules quickly and keep candidates and interviewers informed when plans change.

• Interview Logistics: Get the details right on every interview, including interviewers, links, locations, prep materials and timing.

• Candidate Paperwork: Send and track NDAs and pre-interview paperwork so candidates are ready before they arrive.

Onsites and Candidate Experience

• Onsite Interviews: Run onsite interviews start to finish: prep the day, greet candidates, and lead tours of our offices and lots.

• Candidate Experience: Find where the process feels slow or confusing, and fix it.

• Surveys and Feedback: Run candidate experience surveys, track results, and turn feedback into changes.

• Candidate Communication: Keep candidates updated at every stage so no one goes more than a week without hearing from us.

• Onboarding Experience: Partner with the Broader HR team & Office Manager on onboarding initiatives so new hires have a great experience from offer to day one.

Systems and Tools

• Ashby Hygiene: Keep candidate stages, interview records and scorecard reminders up to date.

• AI Tools: Use tools like Claude, ChatGPT, and Metaview to cut admin time, build smarter workflows and keep hiring teams prepared.

Qualifications

• 2+ years as a recruiting coordinator in a fast-paced, high-volume environment (required).

• Hands-on experience with Ashby (required).

• Advanced Google Calendar skills, including multi-interviewer panels and managing several calendars at once (required).

• Comfort using AI tools like Claude and AI recruiting tools like Metaview. We're an AI-forward team, so expect it to come up as part of our interview process.

• Experience running onsite interviews and a strong eye for improving the candidate experience.

• A systems mindset: you like building repeatable processes and making tools work better together.

• Clear, warm communication with candidates and direct follow-through with hiring teams.

• Discretion with confidential candidate information.

Compensation

Base Salary Range: $70,000 to $75,000 plus equity.

Equal Opportunity Employer

8Fleet is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Disclaimer: This job description may be updated at any time without prior notice.