Recruiting Assistant

Innovative Driven; San Francisco (CA); Hybrid; USD 34,000 - 48,000; Part time

Job summary

Innovative Driven is seeking a Recruiting Assistant to join a global law firm client in San Francisco. You will provide administrative support to the recruiting team and assist with candidate processing and data reporting.

The role is part-time, 20-25 hours weekly, with a hybrid schedule (Tuesdays and Wednesdays in office). It is temporary with potential extension/conversion.

Qualifications

• 1+ year of administrative experience in a law firm, professional services firm, or corporate environment.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Experience with recruiting platforms or applicant tracking systems is preferred.
• Professional written and verbal communication skills.
• Exceptional organizational skills and attention to detail.

Responsibilities

• Input and organize candidate materials in the database.
• Maintain updated candidate and applicant records in the tracking system.
• Support summer associate and campus recruiting programs.
• Prepare interview schedules, candidate materials, correspondence, reports, and related documentation.
• Assist with data reports on candidates, interviews, offers, acceptances, and other recruiting metrics.
• Organize offer letters and other documentation.
• Process invoices, reimbursements, and expense reports.
• Provide general administrative support to the Senior Manager of Talent and the team.

Skills

Administrative experience

Microsoft Office proficiency

Written and verbal communication

Attention to detail

Organizational skills

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

ATS experience

Job description

Innovative Driven is seeking a Recruiting Assistant to join the team at a highly successful global law firm client in San Francisco! In this role, reporting to the Senior Manager of Talent, you will provide administrative and operational support to the firm's recruiting team.

SCHEDULE: Flexible; expect 20-25 hours per week at a minimum. The role is hybrid with Tuesdays and Wednesdays as the in-office days per week.

DURATION: This is a temporary role; however, it is open to extension/conversion with no set end date.

RESPONSIBILITIES:

• Input and organize candidate application materials in the database.
• Maintain updated candidate and applicant records within the tracking system.
• Support summer associate and campus recruiting programs.
• Prepare interview schedules, candidate materials, correspondence, reports, and related documentation.
• Assist with data reports on candidates, interviews, offers, acceptances, and other recruiting metrics.
• Organize offer letters and other documentation.
• Process invoices, reimbursements, and expense reports.
• Provide general administrative support to the Senior Manager of Talent and the team.

QUALIFICATIONS:

• 1+ year(s) of administrative experience in a law firm, professional services firm, or corporate environment.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Experience with recruiting platforms or applicant tracking systems is preferred.
• Professional written and verbal communication skills.
• Exceptional organizational skills and attention to detail.