Recruiting Assistant

UNKNOWN; Hawley (Wayne County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k with employer match

Paid time off

Complimentary Day Passes

Employee discounts

Job summary

Woodloch Resort in the Pocono Mountains of Pennsylvania is seeking an administrative support professional for the Recruiting Coordinator and HR team. You will screen applicants, conduct phone screens and reference checks, and assist with onboarding and orientation.

You'll attend job fairs, coordinate orientation folders, and help managers with status updates. The role emphasizes strong office and customer service skills, confidentiality, and adaptability to a dynamic hospitality environment.

Qualifications

• Excellent office and computer skills, customer service, and phone skills.
• Strong communication skills (oral, written) and confidentiality.
• Able to adapt to changes in the work environment and manage multiple tasks.

Responsibilities

• Screen all new applicants; conduct phone screens & reference checks.
• Conduct weekly check-ins with managers regarding applicants’ status.
• Attend job fairs and other recruiting events.
• Assist with new-hire orientation and create orientation folders.
• Directs employee questions to the appropriate person.
• Conduct entrance interviews for new staff.
• Make photocopies, faxes documents, and input information into Excel spreadsheets.
• Must be a backup when the Recruiting Manager is out of the office.
• Assist with onboarding paperwork.
• Other duties as assigned.
• HR experience is a plus.

Skills

Interpersonal Skills

Oral communication

Written communication

Adaptability

Dependability

Safety and security

Tools

Excel

Job description

Nestled in the scenic Pocono Mountains of Pennsylvania, Woodloch Resort encompasses an award-winning family resort (Woodloch Pines), championship golf course (Woodloch Springs) and a luxury destination spa (The Lodge at Woodloch).

Owned and operated with pride by the Kiesendahl family since 1958, the concept of family is truly at the core of Woodloch and is key to its longtime success. Woodloch Pines was voted by TripAdvisor as the number one family resort in the United States and remains committed to its original mission to “treat all guests as if they were company in their own homes.” Staff members are no exception to this rule.

Employees work hard and are passionate about what they do and why they do it. Staff can attest to feeling as though they are as much a part of the fun of being on vacation as the guests. With our unique activity program, abundant amenities, and outstanding nightly entertainment, your family, friends, and co-workers are guaranteed to be engaged, energized, and enthusiastic!

GENERAL PURPOSE OF JOB

Provides administrative support to the Recruiting Coordinator and HR team.

• Screen all new applicants; conduct phone screens & reference checks.
• Conducting weekly check‑ins with managers regarding applicants’ status.
• Attend job fairs and other recruiting events.
• Assist with new‑hire orientation and create orientation folders.
• Directs employee questions to the appropriate person.
• Conduct entrance interviews for new staff.
• Makes photocopies, faxes documents, and performs other clerical functions. Filing documents into appropriate files, including inputting information into Excel spreadsheets.
• Must have proven experience and excellence in office & computer skills, customer service, and phone skills.
• Act as a backup when the Recruiting Manager is out of the office.
• Assist with onboarding paperwork
• Other duties as assigned
• HR experience is a plus.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
• Oral communication and Phone Skills—the individual speaks clearly in positive or negative situations, demonstrates group presentation skills, listens and gets clarification, and has excellent phone skills.
• Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safety and security—the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly

CERTIFICATES, LICENSES, REGISTRATIONS

No specialized certificates, licenses, or registrations or required to perform the essential job functions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, and talk or hear. The job also requires that the employee, at times, stand, walk, and reach with hands and arms. The employee is not required to lift or exert force to perform the essential functions.

It is helpful, when working with computers, if the employee meets the following vision requirements; close vision (clear vision at 20 inches or less), distance vision (clear vision at 20 feet or more), color vision (ability to identify and distinguish colors), and ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This work environment lacks the characteristics described in most other work areas. The noise level is moderate.

Culture

• Woodloch takes pride in having exceptional staff with a great work culture in a beautiful setting (lake side!)
• We promote teamwork and cooperation
• We celebrate our staff with appreciation/holiday parties
• Career development and advancement

Benefits

• Medical, Dental, and Vision for Full Time, Part Time and Seasonal employees
• Company‑paid Life insurance for Full‑Time employees
• Short Term Disabilities plans, Life and Pet insurance
• 401k with employer match
• 529 College Savings Plan
• Generous Paid Time Off package, Paid Sick & Paid FMLA
• Flexible & Dependent Care Saving Account (FSA)
• Complimentary birthday dollars
• Employee Crisis Fund/ Benevolent Fund
• Complimentary Day Passes
• Free use of many facilities, sports complex discounts, golf discounts, wellness programs
• Dozens of local employee retail discounts

**Full benefit details will be disclosed during new employee orientation**