Recruiting and Onboarding Coordinator (Short-Term)

Simon-; Cambridge (NJ); On-site; USD 30,000 - 41,000; Full time

Job summary

Simon- is seeking a Short-Term Recruiting & Onboarding Coordinator for our Delran, New Jersey distribution facility. The role focuses on coordinating hourly recruiting activities and onboarding, delivering an organized and positive candidate experience.

The ideal candidate is highly organized, responsive, and comfortable in a fast-paced environment with high-volume hourly candidates. Prior onboarding and recruitment support in warehouse or distribution settings is preferred.

Qualifications

• Demonstrated ability to coordinate multiple candidates and priorities.
• Excellent communication and interpersonal abilities.
• Strong organizational skills and attention to detail in a fast-paced setting.
• Experience supporting recruiting and onboarding processes preferred.
• Experience with high-volume hourly hiring a plus.

Responsibilities

• Provide day-to-day coordination and administrative support for hourly recruiting activities.
• Coordinate new-hire onboarding, including documentation, pre-employment checks, and orientation scheduling.
• Review applications and conduct initial candidate screenings based on qualifications.
• Assist with candidate sourcing via job boards, referrals, social media, and community resources.
• Schedule and coordinate candidate interviews with hiring managers and facility leadership.
• Maintain timely communication with candidates regarding interviews and onboarding steps.
• Assist with offer coordination and pre-employment activities.
• Help facilitate new-hire orientation and ensure employees have information for a smooth first day.
• Maintain candidate and new-hire data in recruiting and HR systems.
• Track candidates through the process and follow up on outstanding requirements.
• Collaborate with HR, Talent Acquisition, and operations to support staffing priorities.
• Assist with hiring events and other recruiting initiatives as needed.

Skills

Organizational skills

Communication

Interpersonal skills

Attention to detail

Independent work

Tools

ATS

HR systems

Job boards

Microsoft Office

Job description

We are seeking a Short-Term Recruiting & Onboarding Coordinator to support hiring and onboarding activities at our distribution facility in Delran, New Jersey. This short-term role will provide hands-on coordination and administrative support throughout the recruiting and new-hire onboarding process, with a focus on delivering an organized and positive candidate experience.

The ideal candidate is highly organized, responsive, and comfortable working in a fast-paced environment with a high volume of hourly candidates. Previous experience supporting recruiting and onboarding within a distribution, warehouse, manufacturing, fulfillment, or similar environment is preferred.

Key Responsibilities

• Provide day-to-day coordination and administrative support for hourly recruiting activities.
• Coordinate new-hire onboarding, including required documentation, pre-employment requirements, and orientation scheduling.
• Review incoming applications and conduct initial candidate screenings based on established qualifications.
• Assist with candidate sourcing through job boards, recruiting platforms, referrals, social media and community resources.
• Schedule and coordinate candidate interviews with hiring managers and facility leadership.
• Maintain timely communication with candidates regarding interviews, next steps, and onboarding requirements.
• Assist with offer coordination and pre-employment activities.
• Help facilitate new-hire orientation and ensure employees have the information needed for a successful first day.
• Maintain accurate candidate and new-hire information in applicable recruiting and HR systems.
• Track candidates through the recruiting and onboarding process and follow up on outstanding requirements.
• Partner with HR, Talent Acquisition, and operations teams to support current staffing priorities.
• Assist with hiring events and other recruiting initiatives as needed.
• Follow established company recruiting, onboarding, employment, and compliance practices.

Qualifications

• Previous experience in a recruiting coordinator, HR coordinator, onboarding coordinator, staffing coordinator, or similar role preferred.
• Experience supporting new-hire onboarding and pre-employment processes strongly preferred.
• Experience supporting high-volume hourly hiring in a distribution, warehouse, manufacturing, fulfillment, logistics, or similar environment is a plus.
• Strong organizational skills with the ability to coordinate multiple candidates and priorities simultaneously.
• Excellent communication and interpersonal skills.
• Strong attention to detail and consistent follow-through.
• Ability to work independently while collaborating effectively with HR, Talent Acquisition, and operations teams.
• Experience with applicant tracking systems (ATS), HR systems, job boards, and Microsoft Office applications preferred.