Recruiting and Onboarding Coordinator

Right at Home Hilton Head/Savannah; Cherry Hill Township (NJ); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Paid time off

Job summary

Right at Home Hilton Head/Savannah is seeking a Recruiting and Onboarding Coordinator to manage end-to-end hiring processes and ensure complete, compliant documentation for new hires. The role involves posting jobs, screening applicants, coordinating interviews, and handling onboarding paperwork including I-9 and W-4 forms.

The position emphasizes meticulous record-keeping, background checks, credential verification, and maintaining secure personnel files in a regulated home-care environment.

Qualifications

• Experience in recruiting, human resources, healthcare administration, compliance, or a similar paperwork-heavy role.
• Strong attention to detail and ability to manage high volume of paperwork accurately.
• Experience handling employment documents, background checks, credentials, and compliance records is preferred.

Responsibilities

• Post job openings, review applications, screen candidates, and coordinate interviews.
• Communicate with candidates throughout the recruiting and hiring process.
• Conduct reference checks and document results.
• Coordinate onboarding from candidate selection through clearance and start date.
• Prepare and maintain new-hire paperwork including I-9, W-4, and other documents.
• Maintain complete, accurate personnel files and protect confidential information.
• Track missing documentation and follow up with candidates and employees.

Skills

Attention to detail

Time management

Communication

Organization

Microsoft Office

Tools

Electronic document management systems

Job description

This role supports a home-care agency by coordinating recruiting and onboarding workflows, ensuring documentation is complete, accurate, and compliant with applicable requirements. The Recruiting and Onboarding Coordinator manages candidate movement through hiring, new-hire paperwork, credential verification, background checks, and ongoing personnel file maintenance.

Responsibilities

• Post job openings, review applications, screen candidates, and coordinate interviews.
• Communicate with candidates throughout the recruiting and hiring process.
• Conduct reference checks and document results.
• Coordinate the process from candidate selection through onboarding, clearance, and readiness to begin employment.
• Prepare, collect, review, and maintain new-hire paperwork, including I-9 employment eligibility verification, W-4 forms, and other required employment documents.
• Ensure personnel files are complete, accurate, organized, and properly maintained.
• Track outstanding documentation and follow up with candidates and employees to obtain missing information.
• Collect signed employee handbooks, policies, procedures, and required acknowledgments.
• Maintain accurate records while protecting confidential employee information.
• Initiate and track background checks and any applicable state-required clearances.
• Verify professional licenses, certifications, and credentials with appropriate state licensing boards or issuing organizations.
• Track health-related documentation, screenings, and vaccination records as applicable to the position and governing requirements.
• Maintain compliance checklists and monitor expiration dates, renewals, and outstanding requirements.
• Review employee files for completeness and ensure all required documentation is obtained and properly documented prior to an employee starting work.
• Assist with internal audits, regulatory reviews, and requests for employee documentation.

Requirements

• Previous experience in recruiting, human resources, healthcare administration, compliance, or another documentation-heavy administrative role.
• Strong attention to detail and the ability to manage a high volume of paperwork accurately.
• Experience handling employment documents, background checks, reference checks, credentials, insurance documents, or compliance records is preferred.
• Experience in home care, home health, healthcare, or another regulated industry is highly desirable.
• Strong organizational, communication, follow-up, and time-management skills.
• Ability to manage multiple open tasks, maintain tracking systems, and meet deadlines.
• Proficiency with Microsoft Office, email, spreadsheets, and electronic document management systems.
• Discretion when handling confidential employee and business information.
• Enjoys organization, documentation, and getting details right.
• Proactive, thorough, dependable, and comfortable holding others accountable for submitting required paperwork.
• Understands that in a regulated home-care environment, complete and accurate documentation is essential.

Technologies

• Microsoft Office
• Email
• Spreadsheets
• Electronic document management systems

Location

Cherry Hill, NJ (onsite) | In person

Pay and Schedule

• $25-$27 per hour based upon experience
• Monday through Friday, 8:30a - 5p

Benefits

• Paid time off

Application Questions

• How many years of full-cycle recruitment do you have? Was this for a home care, home health, and/or healthcare company?
• How many years of home care, home health, and/or healthcare experience do you have?
• Do you have experience recruiting for caregivers? How many years?
• Do you have compliance experience in a home care, home health, and/or healthcare environment?
• Do you have experience conducting/facilitating caregiver orientation?