Recruiting Administrative Assistant

Opensity solutions; Nashville (TN); On-site; USD 77,366,000 - 85,962,000; Full time

Job summary

Opensity Solutions in Nashville is seeking a Recruiting Administrative Assistant to support the HR Manager of the Global Operations Center. You will source and screen candidates, build a pipeline through passive recruiting, and coordinate interview schedules to ensure a smooth hiring process.

You will perform a variety of administrative duties including onboarding, candidate communications, posting jobs, and maintaining confidential HR information with discretion and professionalism.

Qualifications

• Bachelor’s degree in human resources or related field or 2 years HR experience.
• Experience with Applicant Tracking Systems (ATS); Workday is a plus.
• Strong technology skills including Excel, Word and PowerPoint.
• Effective oral and written communication skills.
• Strong interpersonal and organizational abilities.
• Ability to maintain strict confidentiality.

Responsibilities

• Source candidates using job boards, social media, and networking to attract top talent.
• Review and screen candidate applications and resumes.
• Coordinate and schedule candidate interviews.
• Facilitate ongoing communication with candidates and provide timely updates.
• Develop job postings for open positions.
• Maintain confidential HR information; assist with onboarding and related tasks.

Skills

Strong communication

Interpersonal skills

Organizational skills

Confidentiality

Sourcing candidates

Interview scheduling

Education

Bachelor’s degree in human resources or related field

2 years HR experience

Tools

Workday

Excel

PowerPoint

Word

Job description

About Us:Opensity Solutions is the largest tech‑enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.Our Mission:Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.Join our prestigious law firm client in Nashville as a Recruiting Administrative Assistant supporting the HR Manager of the Global Operations Center. The Recruiting Administrative Assistant is responsible for sourcing and screening high-quality candidates, building a pipeline of talent through passive recruiting and coordinating interview schedules. You will perform a variety of administrative duties, including assisting with new hire onboarding, employee engagement events, job postings, phone screens etc. We are seeking a reliable, proactive individual, with a commitment to exceptional client service, professionalism, and adeptness in engaging with all levels of personnel. Your role will encompass the handling of confidential information with maturity, judgement and discretion.Key ResponsibilitiesSource candidates by utilizing various platforms (job boards, social media and industry related networking sites) to identify and attract top talent.Review and screen candidate applications and resumes.Coordinate and schedule candidate interviews.Facilitate ongoing communication as primary point of contact for candidates; provide timely updates and ensure a positive candidate experience throughout the recruitment process.Develop job postings for open positions.Maintain confidential HR related information.Performs other recruiting duties and miscellaneous special projects assigned.Required Education, Skills and ExperienceA bachelor’s degree in human resource management, or two years’ experience in the HR field.Experience with Applicant Tracking Systems (ATS); Workday is a plus.Strong technology skills including Excel, Word and PowerPoint.Effective oral and written communication skills.Strong interpersonal and organizational skills.Ability to maintain strict confidentiality.Physical RequirementsAbility to lift or move 40 lbs. or greaterAbility to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.Ability to walk, bend, kneel, stand or sit for an extended period of timeThe Compensation range for this role is 27.00 to 30.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.All eligible employees receive access to a comprehensive benefits package, including:Medical insuranceDental insuranceVision insurance401(k) retirement planPaid Time Off (PTO)Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.