Recruiter, TalentPro

ProService Hawaii; Honolulu (HI); Hybrid; USD 84,000 - 116,000; Full time

Benefits offered by this job

Fully paid healthcare

401(k) matching

Paid parental leave

Employee assistance program

Paid time off

Job summary

ProService Hawaii is seeking a talented recruiter to manage full-cycle hiring across multiple client requisitions in a hybrid Hawaii setting. You will lead intake meetings with hiring managers, define requirements and timelines, and advise on market conditions and compensation to surface top candidates quickly.

You will source via job boards and direct outreach, maintain ATS records, and keep clients and candidates informed with proactive updates on progress and next steps.

Qualifications

• This role requires proven experience in high-volume, full-cycle recruiting across multiple clients.
• Ability to intake requirements, market conditions, and compensation data to shape searches.
• Strong organizational skills, timely communication, and data-driven decision making.

Responsibilities

• Manage full-cycle recruiting across concurrent requisitions from intake to onboarding.
• Lead intake meetings with hiring managers to define requirements, timelines, and success criteria.
• Build candidate pipelines through job boards, direct outreach, and structured screening while maintaining ATS records.
• Provide proactive updates to clients and candidates on pipeline status and next steps.
• Develop and refine recruiting playbooks, intake guides, screening frameworks, and reporting templates.

Job description

IN THIS ROLE YOU WILL

• Manage full-cycle recruiting across many concurrent requisitions, from client intake and job posting through phone screening, interview coordination, offer support, and payroll onboarding.
• Lead intake meetings with hiring managers to define requirements, success criteria, and realistic timelines, and advise on market conditions and compensation.
• Build a working knowledge of each client and turn it into targeted application and phone screen questions that surface qualified candidates fast.
• Source and manage candidate pipelines through job boards, direct outreach, and a structured screening process, keeping accurate ATS records along the way.
• Keep clients and candidates informed at every stage with proactive updates on pipeline status, market feedback, and next steps.
• Build, document, and refine TalentPro’s recruiting playbook, intake guide, screening framework, and reporting templates as the service grows.

IS THIS ROLE RIGHT FOR YOU?

This is a volume-and-pace role. You’ll be juggling open requisitions across different clients, industries, and islands at once, often for hourly and skilled-trades positions where speed matters and the right hire changes a business’s week. Staying organized under that load, following up without being chased, and learning new systems quickly are not optional — they’re the job. You’ll have a team that knows Hawaii hiring and a process built on proven Topgrading methods behind you, but you’ll need to own your desk.

Processes and tools here are still taking shape. Some days you’ll be filling roles; other days you’ll be figuring out a better way to fill them and writing it down so the next search goes faster. If you want everything defined on day one, this will feel uncomfortable. If you like building while you deliver, it’s a rare chance to shape a new service from the ground floor.

What You’ll Bring To The Team

You have a proven track record in full-cycle recruiting and have carried multiple active searches at once while meeting your commitments to hiring managers and candidates. Agency, RPO, or high-volume in-house experience is a strong plus, and Hawaii market knowledge is a plus but not required. We’re looking for strong organization, customer focus, sound judgment, clear spoken communication, and adaptability.

You’re Probably a Fit If

• You’ve run a high-volume desk without dropping the ball. You kept a dozen-plus requisitions moving with a system that caught every follow-up, so hiring managers stopped having to ask where things stood.
• You’ve been a trusted advisor, not an order taker. When a hiring manager’s expectations didn’t match the market, you showed them the data and recalibrated the search together, and they hired someone who stayed.
• You’ve delivered hard news and kept the relationship. You told a finalist they didn’t get the offer, or told a client their pay range wasn’t competitive, and both came back to work with you again.
• You pick up new tools fast and let the data steer you. You learned a new ATS in days and used pipeline numbers to spot which roles were stalling, so a client got a shortlist weeks sooner.
• You’ve built process where there wasn’t one. You created a screening guide or intake template that a team adopted, cutting wasted interviews for hiring managers who were short on time.

WORK LOCATION

Hawaii Kai, Oahu — Hybrid

This role is based out of our Hawaii Kai office. We offer a flexible hybrid schedule that gives you the structure of in-person collaboration with the flexibility of remote work.

In office: Tuesday – Thursday | Remote: Monday & Friday

Compensation

The base compensation for this position is $84,000.00 – $116,000.00 per year depending on experience and qualifications.

WHY PROSERVICE

ProService is a Hawaii-based PEO combining payroll, HR, and benefits expertise with purpose-built technology — all backed by the best local service in the islands. Backed by Silver Lake and recognized as one of Hawaii’s Best Places to Work for 20 consecutive years, we’re a team of high performers united by one mission: Empowering Employers to Succeed in Hawaii.

• A PROhana unlike any other. We assume the best in each other, give feedback focused on what’s right—not who’s right—and show up every day. This isn’t just a workplace. It’s a community.
• Do work that matters. You’ll see exactly how your contributions move the needle—meaningful problems, real decisions, and a seat at the table.
• Grow without a ceiling. Internal roles post first, and we reimburse certifications, conferences, and memberships. Your growth is our growth.
• Compete, collaborate, and win together. High expectations, real accountability, and a team of experts ready to help you push through any obstacle.
• Total rewards built around your whole life. Fully paid healthcare, 401(k) matching, paid parental leave, student loan assistance, employee assistance programs, and paid time off—just to name a few.