Recruiter / People Operations

Embedding VC; Palo Alto (CA); On-site; USD 110,000 - 150,000; Full time

Job summary

LiveX AI is seeking a Recruiter / People Operations lead in Palo Alto to build and own full-cycle recruiting across engineering, solutions, GTM, and operations. This is the company’s first dedicated People hire, reporting to the CEO, with a path to Head of People as the team grows.

You’ll develop onboarding and offboarding processes, maintain the ATS, and collaborate with founders on offers, compensation, and equity framing while shaping the employee experience from day one.

Qualifications

• 3–6 years of full-cycle recruiting, including in-house at an early-stage startup.
• Experience hiring software engineers and salespeople.
• Hands-on onboarding and offboarding end to end, including I-9 and new-hire compliance for California employees.
• Strong sourcing skills; comfortable cold-reaching senior ML engineers or enterprise AEs.
• Organized and systems-minded: builds processes, keeps ATS and personnel records clean.
• Excellent written and verbal communication; often the first impression of LiveX for candidates.
• Discretion with compensation, equity, immigration, and personnel matters.
• Early-stage operator mindset; comfortable with no existing HR function.
• Able to work on-site in Palo Alto.

Responsibilities

• Run full-cycle recruiting for engineering (AI/ML, full-stack, hardware/edge), solution engineering, sales/GTM, and operations: intake, job posts, sourcing, screening, scheduling, debriefs, offers, closing.
• Proactively build pipeline via sourcing tools, referrals, university/new-grad programs, AI and robotics communities, and events such as NVIDIA GTC; do not wait for inbound.
• Run a fast, candidate-friendly process: structured interviews, scorecards, same-week feedback, weekly pipeline report for the founders.
• Set up and maintain the ATS and key hiring metrics: time-to-fill, pass-through rates, offer-accept rate, cost per hire.
• Manage agency and contract recruiters when used: negotiate terms, enforce quality, control spend.
• Work with founders on offers: leveling, base pay, commission and equity framing, closing candidates with competing offers.

Job description

LiveX AI · Recruiter / People Operations
Palo Alto, CA · Full-time, in-person · Department: People · Reports to: CEO
Source: https://livex.ai/careers/recruiter-people-operations (posted Oct 6, 2026)

About LiveX AI

LiveX AI builds human-AI interfaces for physical spaces. Its 4K full-body AI agents greet, guide, and sell in retail flagships, hotels, hospitals, airports, convention centers, and stadiums, on-prem or in the cloud, in 140 languages.

About the Role

LiveX is growing across engineering, solutions, go-to-market, and operations, and hiring has outgrown what the founders can handle. This is the company's first dedicated People hire: no HR team, no existing processes. Own full-cycle recruiting for all open roles and the employee experience from offer acceptance through the first 90 days, plus clean exits. Roughly 70% recruiting / 30% onboarding and offboarding. Reports to the CEO, works with every hiring manager; a path to Head of People as the team grows.

Responsibilities

Recruiting (primary)

• Run full-cycle recruiting for engineering (AI/ML, full-stack, hardware/edge), solution engineering, sales/GTM, and operations: intake, job posts, sourcing, screening, scheduling, debriefs, offers, closing.

• Proactively build pipeline via sourcing tools, referrals, university/new-grad programs, AI and robotics communities, and events such as NVIDIA GTC; do not wait for inbound.

• Run a fast, candidate-friendly process: structured interviews, scorecards, same-week feedback, weekly pipeline report for the founders.

• Set up and maintain the ATS and key hiring metrics: time-to-fill, pass-through rates, offer-accept rate, cost per hire.

• Manage agency and contract recruiters when used: negotiate terms, enforce quality, control spend.

• Work with founders on offers: leveling, base pay, commission and equity framing, closing candidates with competing offers.

Onboarding & Offboarding

• Own signed offer through day 90: offer letters, background checks, I-9 and E-Verify, new-hire paperwork, equipment/account setup with engineering, first-week schedules, 30/60/90-day check-ins.

• Keep the onboarding guide current; every new hire correctly set up in payroll, benefits, and the cap table on day one.

• Coordinate visa-related onboarding (H-1B, OPT/STEM OPT, TN) with outside immigration counsel: document collection, timelines, employee communication.

• Run offboarding: exit checklists, equipment/access recovery, final pay timing under California rules, exit interviews, documentation.

• Maintain accurate, compliant personnel files; point of contact for paperwork, benefits enrollment, and policy questions.

Requirements

• 3–6 years of full-cycle recruiting, including in-house at an early-stage startup (seed to Series B, under ~50 employees).

• Experience hiring both software engineers and salespeople.

• Hands-on onboarding and offboarding end to end, including I-9 and new-hire compliance for California employees.

• Strong sourcing skills; comfortable cold-reaching senior ML engineers or enterprise AEs.

• Organized and systems-minded: builds processes, keeps ATS and personnel records clean without prompting.

• Excellent written and verbal communication; often the first impression of LiveX for candidates.

• Discretion with compensation, equity, immigration, and personnel matters.

• Early-stage operator mindset; comfortable with no existing HR function.

• Able to work on-site in Palo Alto.

Nice-to-Haves

• Recruiting for AI/ML, robotics, computer vision, or hardware roles.

• Hands-on with a modern ATS, HRIS/payroll platform, and cap-table software.

• Experience working with immigration counsel on employment visa cases.

Compensation

Base salary $110,000 – $150,000 per year, plus equity and benefits; placement depends on experience and skills.