Recruiter I

Tundra Technical Solutions; Seattle (WA); On-site; USD 34,000 - 48,000; Part time

Job summary

Tundra Technical Solutions seeks an experienced Recruiting Operations & Onboarding Coordinator to support a high-volume university hiring program focused on technical and software engineering roles in Seattle. You will own the candidate journey from offer acceptance through day one, ensuring all pre-employment requirements are completed accurately and on time.

The role emphasizes the offer-to-start process, collaboration with hiring managers and cross-functional teams, and continuous improvement

Qualifications

• 3+ years in recruiting operations, coordination, or onboarding focusing on offer management.
• Experience with pre-employment compliance (background checks, I-9/work authorization).
• Experience managing high-volume onboarding (15+ hires per month).
• Strong written and verbal communication and stakeholder management.
• Excellent organization and ability to work independently in a fast-paced environment.

Responsibilities

• Own the offer-to-start process, from offer acceptance through day-one readiness.
• Coordinate background checks, I-9/work authorization, and other pre-employment documentation.
• Review requisition and offer details for accuracy before processing.
• Partner with hiring managers, recruiters, and stakeholders to keep onboarding on track.
• Manage multiple candidates concurrently while meeting service-level agreements and response-time expectations.
• Communicate clearly and professionally with candidates and stakeholders throughout onboarding.
• Track progress, proactively resolve or escape blockers, and recommend solutions.
• Coordinate immigration documentation, relocation, and screenings as needed.
• Identify opportunities to improve onboarding workflows and support peak hiring periods.

Skills

Communication

Organization

Independent work

Stakeholder management

Tools

Workday

iCIMS

Job description

Recruiting Operations & Onboarding Coordinator (Contract)

Location: Seattle, WA | Schedule: Monday-Friday, 9:00 AM-5:00 PM PT

Duration: 3-month contract with potential for extension

About the Role

We are seeking an experienced Recruiting Operations & Onboarding Coordinator to support a high-volume university hiring program focused on technical and software engineering roles.

This role focuses on the offer-to-start process, not sourcing. You’ll own the candidate journey from offer acceptance through day one, ensuring pre-employment requirements are completed accurately and on time.

The ideal candidate is highly organized, knowledgeable in pre-employment compliance, comfortable working independently, and skilled at partnering with hiring managers and cross-functional teams to deliver a seamless candidate experience.

Key Responsibilities

• Own the offer-to-start process, from offer acceptance through day-one readiness.


• Coordinate background checks, I-9/work authorization, and other pre-employment documentation.


• Review requisition and offer details for accuracy before processing.


• Partner with hiring managers, recruiters, and stakeholders to keep onboarding on track.


• Manage multiple candidates concurrently while meeting service-level agreements and response-time expectations.


• Communicate clearly and professionally with candidates and stakeholders throughout onboarding.


• Track progress, proactively resolve or escape blockers, and recommend solutions.


• Coordinate immigration documentation, relocation, and screenings as needed.


• Identify opportunities to improve onboarding workflows and support peak hiring periods.

Required Qualifications

• 3+ years of experience in recruiting operations, recruiting coordination, or onboarding, with a focus on offer management and post-offer processes rather than sourcing.


• Hands-on experience with pre-employment compliance, including background checks, I-9/work authorization, and employment documentation.


• Experience managing high-volume onboarding, including 15+ hires per month or multiple concurrent candidates.


• Strong written and verbal communication and stakeholder management skills.


• Excellent organization, attention to detail, and ability to work independently in a fast-paced environment.

Preferred Qualifications

• Recruiting or onboarding experience within a large technology company or enterprise environment.


• Familiarity with immigration documentation, visa processes, or relocation coordination.


• Experience with process improvement, workflow audits, SOPs, or tracking systems.


• Proficiency with HRIS/ATS platforms such as Workday or iCIMS.


• Experience supporting university recruiting, campus hiring, or early-career talent programs.

What Makes You Successful?

• Ownership: Take responsibility for onboarding from offer acceptance through day one.


• Candidate Experience: Keep candidates informed and make the transition to their new role smooth and professional.


• Bias for Action: Address blockers quickly while maintaining compliance and accuracy.


• Operational Excellence: Manage competing priorities and deliver consistent, high-quality results.