Recreation Services Administrative Coordinator

Alterra Mountain Company; Warren (VT); On-site; USD 46,000 - 50,000; Full time

Benefits offered by this job

Resort benefits

Job summary

Sugarbush Resort is seeking a dedicated Recreation Services Administrative Coordinator for the seasonal team in Vermont. You will handle payroll, reservations, and sales for Ski & Ride School, while supporting the Rental & Repair Shop, Day School, and Summer Operations.

This full-time seasonal role offers diverse resort responsibilities and opportunities for growth. You'll work with multiple departments, maintain accurate records, and help promote resort products and safety standards across

Qualifications

• High school diploma required; college education preferred.
• Experience in guest service, resort operations, or recreational programs.
• Proficiency in Word/Excel; familiarity with RTP, reservation, and POS systems.
• Strong organizational, administrative, and multitasking abilities.

Responsibilities

• Manage Ski & Ride School payroll and audits for accuracy.
• Operate POS and reservation systems; assist guests via phone, email, and in person.
• Support the Recreation Services Director in planning and delivering guest service.
• Assist sales through reservations and program bookings; respond to guest concerns.
• Coordinate information across website and resort communications with Marketing.
• Support onboarding/offboarding and training for Ski & Ride School staff.
• Assist with budgeting, financial reporting, and departmental documentation.
• Collaborate to develop programs and coordinate seasonal events and groups.
• Communicate staffing needs and scheduling across departments.
• Provide operational support across Day School and Rental & Repair Shop.

Skills

Organizational skills

Communication skills

Time management

Guest service

Education

High school diploma

College education preferred

Tools

Microsoft Office

Reservation systems

POS systems

RTP system

Job description

Seasonal

RESORT OVERVIEW

Sugarbush Resort is a year-round destination offering some of the best skiing and riding in the east, an award-winning ski school, golf, disc golf, an array of dining venues, and a fully appointed Health and Recreation Center. Do you want to join an all-star team dedicated to delivering an unparalleled guest experience? Make this your best season yet by joining the team at Sugarbush and taking advantage of everything Vermont has to offer.

BESIDES GETTING PAID TO WORK AT AN INCREDIBLE RESORT, WHAT'S IN IT FOR YOU?

Our investment in each employee includes a comprehensive wellness initiative, unwavering commitment to safety, growth opportunities, and a wide variety of resort benefits. Employees get to take advantage of our 4000+ acre playground including skiing, golf, mountain activities, health club membership, resort discounts, and more, so it's easy to share your enthusiasm for Sugarbush with our guests.

POSITION SUMMARY

The Recreation Services Administrative Coordinator oversees the administrative functions of the Sugarbush Ski & Ride School, with key responsibilities in frontline sales and reservations. This role includes managing Ski & Ride School payroll, selling and scheduling lesson programs, and promoting other resort products such as lift tickets and rentals. Additional duties include providing administrative support to the Rental & Repair Shop, Summer Operations, and Day School. This is a full-time seasonal salary position with a pay range of $1760-$1920 every 2-week pay period with compensation based on experience.

RESPONSIBILITIES

• Manage Ski & Ride School payroll, conducting daily and weekly audits to ensure accuracy and compliance.
• Operate Ski & Ride School point-of-sale and reservation systems while providing guest support through phone, email, and in-person interactions as business needs require.
• Assist the Director of Recreation Services in planning, organizing, and delivering exceptional guest service to meet both expected and unexpected demand.
• Support sales efforts through direct guest interactions, reservations, and program bookings via phone, email, and in-person communication.
• Resolve guest concerns promptly and professionally using sound judgment, problem-solving skills, and effective communication.
• Partner with the Marketing team to maintain accurate Ski & Ride School information across the website and other resort communications.
• Support Ski & Ride School Supervisors with employee onboarding and offboarding processes, ensuring completion of required training, documentation, and employment records.
• Provide administrative support to the Ski & Ride School Director, Supervisors, Day School, and Rental & Repair operations as directed by the Director of Recreation Services.
• Assist with budgeting, financial reporting, and other departmental financial responsibilities.
• Maintain accurate records, reports, and documentation to support efficient departmental operations and informed decision-making.
• Assist with departmental projects, reports, initiatives, and other administrative assignments as directed by the Director of Recreation Services.
• Collaborate with the Director of Recreation Services to develop, enhance, and streamline programs, products, and operational processes.
• Support the coordination and booking of seasonal programs, school groups, special events, and other recreational activities.
• Communicate regularly with managers and supervisors regarding staffing needs, scheduling, reservations, and operational requirements.
• Provide operational support within the Day School and Rental & Repair Shop as business needs require.
• Coordinate with various departments, including Season Pass, Tickets, Vacation Sales, Food & Beverage, Ski Patrol, Mountain Operations, Marketing, Events, and other resort teams.
• Promote and support Sugarbush Vision, Values, and Safety standards in all aspects of daily operations.

QUALIFICATIONS

• High school diploma or equivalent required; college education preferred.
• Proficient in Microsoft Office applications, particularly Word and Excel; experience with RTP, reservation systems, and point-of-sale systems preferred.
• Previous experience in guest service, hospitality, resort operations, recreation services, or educational programs required; Ski & Ride School experience preferred.
• Strong organizational, administrative, and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills and a commitment to providing exceptional guest service.
• Knowledge of resort operations, reservations, payroll, and point-of-sale systems preferred; ability to quickly learn new systems required.
• Detail-oriented with the ability to maintain accurate records, reports, and administrative documentation.
• Regular weekend and holiday work is required, with extended hours and additional workdays during peak operating periods.
• This position requires the ability to work both indoors and outdoors and to move between various resort locations throughout the day.
• The successful candidate must communicate professionally and effectively with guests and employees and be capable of working efficiently in a fast-paced environment with frequent interruptions, changing priorities, and varying operational demands.

Sugarbush Resort is an Equal Opportunity Employer

An offer of employment may be contingent upon the results of a background, MVR, or criminal records check.